| Description |
www.cift.res.in
Phone: 0484-2412300
Fax: 0091 -484-2668212
E.Mail: akmu.cift@icar.gov.in
ciftpurchase@gmail.com
TENDER FOR ANNUAL MAINTENANCE CONTRACT
FOR PHOTOCOPIERS,
AT CIFT, COCHIN FOR 01 YEAR
Tender Enquiry No. F.No. 12-3/2022-Purchase
email: ciftpurchase@gmail.com
website: www.cift.res.in
www.eprocure.gov.in
Tel: 0484 – 2412397 / 2412345
INDEX
Sl. No. Description Page No.
1 Notice inviting tender 3
2 Instructions to tenderers 4
3 General Terms & conditions 5-6
4 Details of Photocopiers (Annexure I) 7
6 Online Bid submission details (Annexure II) 8
7 Tender Acceptance Letter (Annexure III) 9
3
www.cift.res.in
Phone: 0484-2412300
Fax: 0091 -484-2668212
E.Mail: akmu.cift@icar.gov.in
ciftpurchase@gmail.com
NOTICE INVITING TENDER
Central Institute of Fisheries Technology (CIFT), Kochi invites e-tenders for the Annual
Maintenance Contract for Photocopiers at CIFT, Cochin for 1 year through the
website www.eprocure.gov.in under single-bid system from reputed manufacturers/ suppliers having
GST registration.
Tender Enquiry No. : F. No: 12-3/2022-Purchase
Published Date 28.03.2023– 15:00 Hrs
Bid submission start date 28.03.2023– 15:30 Hrs
Bid submission end date 17.04.2023 - 11 30 Hrs
Technical bid opening date 19.04.2023- 11 30 Hrs
IMPORTANT NOTES:-
1. Any changes / corrigendum/ extension of opening date in respect of this tender shall be issued
through websites only and no press notification will be issued in this regard. Bidders are therefore
requested to regularly visit our website for updates.
Administrative Officer (Purchase)
FOR DIRECTOR
Place: Kochi
Date: 28.03.2023
……4
4
-4-
www.cift.res.in
Phone: 0484-2412300
Fax: 0091-484-2668212
E.Mail: akmu.cift@icar.gov.in
ciftpurchase@gmail.com
INSTRUCTIONS TO THE TENDERERS
The Tenders shall be submitted in accordance with these instructions and any tender not
confirming the instructions as under is liable to be rejected. These instructions shall form the part
of the tender and contract.
1. For Online Bid Submission, as per the directives of Department of Expenditure, this tender
document has been published on the Central Public Procurement Portal
(URL:http://eprocure.gov.in/eprocure/app).The bidders are required to submit soft copies of
their bids electronically on the CPP Portal, using valid Digital Signature Certificates.
More information useful for submitting the online bids on the CPP Portal is available
obtained at bidder’s manual kit
(URL:https://eprocure.gov.in/eprocure/app?page=BiddersManualKit&service=page)
2. Bidders are required to enroll on the-Procurement module of the Central Public Procurement
Portal (URL:http://eprocure.gov.in/eprocure/app)by clicking on the Online Bidder Enrollment
link. Enrolment on the CPP Portal is free of charge. Foreign bidders have to refer in DSC details
for foreign Bidders.
3. Director, CIFT, reserves the right to reject any tender/bid wholly or partly without assigning any
reason.
4. The Technical Committee constituted by the Director, CIFT shall have the right to verify the
particulars furnished by the bidder independently.
5. All the communication with respect to the tender shall be addressed to:
The Director,
Central Institute of Fisheries Technology,
Willingdon Island, Matsyapuri P.O.
Kochi – 682029.
….5
5
GENERAL TERMS & CONDITIONS
1. Name of the Item : Annual Maintenance Contract of the Photocopier at CIFT, Cochin
for 01 year as per Annexure- I
2. Only bids received on CPP Portal will be considered for opening. Bids in any physical form sent
through fax/email/courier/post/ delivered personally will not be considered.
3. Bidders should login to the site well in advance for bid submission so that he/she uploads the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
4. The bidder has to digitally sign and upload the required bid documents one by one as indicated
in the tender document.
5. The Annual Maintenance Contract will be at CIFT, Cochin. The tenders shall be valid for a period
of 90 days from the date of opening of the tender. If taxes, duties or any other charges payable
by the purchaser be clearly indicated in the financial bid (BOQ).
6. The Tenderer shall upload PDF format copy of GST Registration, Income Tax PAN & Bank details.
5. Description/configuration of the items can be physically verified before submitting quotation/
entering into AMC. The number of photocopiers given in the list is only tentative and may vary.
6. The contract includes preventive maintenance visit quarterly and to attend the on- call complaints
for the photocopiers as and when required.
7. The rate quotes should be for the service at this institute. Separate rate for each copier should be
furnished.
8. Cost of the spare parts, if any, to be replaced will be borne by this institute also the firm should
provide an estimate and service report in this regard. Only original parts should be used for
replacement of damaged or defective parts. The replaced component should no way hamper the
performance of the equipment.
…6
www.cift.res.in
Phone: 0484-2412300
Fax: 0091 -484-2668212
-5- E.Mail:
akmu.cift@icar.gov.in ciftpurchase@g
mail.com
6
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9. Proper records of maintenance and repair, duly authenticated by the users (CIFT Personnel)
should be maintained.
10. Firms having ample experience in providing AMC to reputed organizations only will be
considered. Documentary evidences for the experience/references may also be submitted.
The firm must have previous experience in maintaining Photocopiers in Govt. Organizations/
PSUS. Performance certificates from the existing clients (organizations) must be attached.
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