| Description |
KAZI NAZRUL UNIVERSITY
Nazrul Road, Kalla More, P.O. – Kalla C. H.
Asansol – 713340, Dist.-Paschim Bardhaman, West Bengal
Website: www.knu.ac.in
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E-Tender Document
Request for Proposal for Engagement of Internal Auditor
For Kazi Nazrul University
These documents are meant for the exclusive purpose of bidding against this NIT and shall
not be transferred, reproduced or otherwise used for purposes other than that for which they
are specifically issued
Kazi Nazrul University
Nazrul Road, Kalla Bypass More, Asansol,
Paschim Bardhhaman – 713340
KAZI NAZRUL UNIVERSITY
Nazrul Road, Kalla More, P.O. – Kalla C. H.
Asansol – 713340, Dist.-Paschim Bardhaman, West Bengal
Website: www.knu.ac.in
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Ref.No: KNU/EO/ 02 /24-25 Date: 16.04.2024
Request for Proposal (RFP) through E‐TENDER platform
KAZI NAZRUL UNIVERSITY (KNU) intends to engagement of Internal Auditor for Kazi Nazrul
University, Asansol through Online e Tender. Two bid system (i.e. Technical & Financial) are
invited from eligible firm CAG empanelment Chartered Accountant Firms for ‘Engagement of
Internal Auditor’ initially for the Financial Year 2023-24 and 2024-25 which may be renewed
up to three (3) years on yearly basis (i.e. FY 2025-26, 2026-27 & 2027-28) subject to
satisfactory performance on the same professional fee and terms & conditions are mentioned
below.
1. Scope of Work: The nature of work of the firm shall be as follows:
i) Internal audit will be conducted on quarterly basis with quarterly reporting for the Financial
Years audit.
ii) Verification and Certification of bills, vouchers, records i.e. General Ledger, Fixed assets,
Statutory Obligation like gratuity, EL encashment and bonus, Expenses as per budgetary
provision, Statutory Dues, Taxation and financial statement like Income & Expenditure,
Balance Sheet and Receipt & Payments along with schedules required to be maintained by
KNU, Asansol.
iii) Verification of Store, Purchase, Stock register, Campus related activities and Library.
iv) Verification of establishment/HR/Academic/IT records/ Procurement.
v) Verification of all the activities & program of the university including events and Research
Projects, sponsored/funded projects, consultancies etc. will be covered in the audit.
vi) Vouching: Audit of transactions which involves examination of supporting documents,
Concurrence and approval of the competent authority.
vii) Verification of filing of all the statutory returns regularly in time.
viii) Checking of trial balance, Fixed Assets registers & stock registers, scrutiny of general
ledger and reconciliation of each head of accounts thereof wherever necessary.
ix) Supervision for preparation of Balance Sheet with necessary schedules and certification of
the annual accounts for the period under audit.
x) Checking of expenditures incurred with reference to the laid down procedures, delegation
of powers and budgetary provisions.
xi) Checking of calculations and payments of statutory dues and all tax (Income Tax, TDS, GST,
and Professional Tax etc.) related matters as applicable to KNU, Asansol from time to time.
KAZI NAZRUL UNIVERSITY
Nazrul Road, Kalla More, P.O. – Kalla C. H.
Asansol – 713340, Dist.-Paschim Bardhaman, West Bengal
Website: www.knu.ac.in
Page 3 of 13
xii) To see whether the stocks/assets required/purchased in quantity and price are in line
requisition of the office/department with proper tendering system.
xiii) To check the bank reconciliation statements and investments.
xiv) To check the bank book to ascertain whether bank balance in hand has been verified by
the competent authority at regular intervals.
xv) To check the calculations of salary and reimbursement made to faculty/officers /staff to
ascertain the legitimacy of payments and deductions thereof.
xvi) To check the listing of contingent liabilities, if any, in the notes to Balance Sheet.
xvii) Checking whether all liabilities against the accepted claims have been provided for in the
books of accounts for the full accounting year and verifying compliance with statutory
obligations of employer towards the employees: viz Gratuity, Leave encashment, Provident
fund, Bonus etc. Similar checks to be done in respect of TA/DA and claims for
reimbursements.
xviii) To review compliance with laid down policies and procedures in respect of calling of
tenders, related approvals, budgetary provisions made and letters of award (LOA) issued for
work contracts.
xxi) To verify the validity BGs obtained from parties to whom the work is awarded.
xx) To verify whether BGs are kept in safe custody of competent authority and whether
related records are properly maintained.
xxi) To check whether the stationary & Stocks have duly been accounted for as per accounting
rules and whether records have been properly maintained to ensure safeguard of such stocks
of KNU, Asansol.
xxii) To check all the filing of the due statuary returns of the University was done well within
the time.
xxiii) Certification of accounts of sponsored projects/ Consultancies of external agencies and
other miscellaneous certification as and when required.
xiv) Issuance of advisory/opinion/guidance to the University if required on the accounts,
direct & indirect taxation, professional tax and other academic area etc.
xv) A partner of the firm must be present in the University for at least two days in a month.
xvi) Attendance of 10(Ten) working days in a month by a staff of the firm will be compulsory
other than attendance by partner.
KAZI NAZRUL UNIVERSITY
Nazrul Road, Kalla More, P.O. – Kalla C. H.
Asansol – 713340, Dist.-Paschim Bardhaman, West Bengal
Website: www.knu.ac.i |