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NIQ No. IITRAM/Stores/CONS/2023/01 Date: 21.02.2023 Last date: 14.03.2023 till 05.00 PM NOTICE INVITING QUOTATION Subject: Invitation of sealed tender (two bids) for “Annual Rate Contract for Supply of Stationery and General Items” as per details shown in the Annexure-I. Sir/Madam, Institute of Infrastructure, Technology, Research And Management (IITRAM) invites sealed tender (two bids) for “Annual Rate Contract for Supply of Stationery and General Items” as per details shown in the Annexure-I on the following General Terms & Conditions: The General Terms and Conditions of the tender are as under: 1. The Registrar, IITRAM Ahmedabad reserves the right to reject all or any of the quotation and to split up the requirements or relax any of the conditions without assigning any reason. 2. Canvassing in connection with any quotation is strictly prohibited and the quotations submitted by the bidders who resort to canvassing are liable to be rejected. 3. If the bidder/firm is manufacturer/authorized dealer/sole distributor of any item, the latest certificate to this effect should be signed and submitted along with technical offer. The Technical offer should include the following detailed information accompanied by related documents as per (a) to (e) and all the documents shall submit as ‘Technical Offer’: a) Name of the bidder (As per Registration Certificate), Correspondence address, telephone number and /Email id of the bidder shall be filled in Form A. b) Legal status (Individual, Proprietary firm, Partnership firm, Limited Company or Corporation) of the company along with statutory details (Signed and Stamped Certificate of Incorporation/Company Registration), Copy of PAN and GST Registration No. c) List of clients and the value of purchase orders. Were your company ever blacklisted by Central/State Governments/PSUs at any point of time or criminal proceedings/conviction? The certificate in respect to the above shall be submitted in the prescribed format given in Form B. d) The tender acceptance letter as per Annexure-II e) The Bidders should submit copies of suitable documents in support of their reputation, credentials and past performance about the product which they have supplied to premier educational Institution(s) along with technical offer. Without these documents the tender may be rejected by the Institute. Page 2 of 21 The ‘Financial Offer’ should include the following detailed information: a) The financial offer should include the cost of Stationery and General Items by considering all the requirements. The total cost should be quoted in figures (typed or printed). Amendment should be avoided. Amendments, if any, should be duly initialled, failing which the offers are liable to be rejected. 4. Quotations should be valid for 180 days from the tender due date. The technical offer should clearly indicate the period of delivery, terms etc. 5. The technical and financial offer should be given for the items in the same order as indicated in the tender document. 6. The Bidder must be able to provide the product/items within specified time period as prescribed in the Rate Contract, failing which the EMD will be forfeited. Furthermore, on completion of the stipulated time period, Purchase Order will be cancelled and award will be given to another qualified bidder with the negotiated terms & conditions. 7. In the event of any dispute or difference(s) between the vendee (IITRAM Ahmedabad) and the bidder(s) arising out of non-supply of material or supplies not found according to the specifications or any other cause whatsoever relating to the supply or purchase order before or after the supply has been executed, shall be referred to the concerned authority of IITRAM Ahmedabad who may decide the matter himself or may appoint arbitrator(s) under the arbitration and conciliation Act 1996. The decision of the arbitrator shall be final and binding on both the parties. 8. The place of arbitration and the language to be used in arbitral proceedings shall be decided by the arbitrator. 9. All disputes shall be subject to Ahmedabad Jurisdiction only. 10. IITRAM Ahmedabad reserves the rights to accept/reject any offer in full or in part or accept any offer other than the lowest offer without assigning any reason thereof. Any offer containing incorrect and incomplete information shall be liable for rejection. 11. After opening the financial offer(s) of the technically qualified bidder(s), the Committee will consider the lowest bidder (L-1) for award of work if the quoted rates and amount are found justified. However, IITRAM reserves the right to consider more than one bidders (depend upon the financial standings on individual item) at its sole discretion for awarding of the contact. 12. Any effort by a bidder to influence IITRAM’s tender evaluation, tender comparison or contract/order award decisions may result in the rejection of the bidder's tender and forfeiture of the bidder's EMD. 13. After opening of bids, information relating to the examination, clarification, evaluation and comparisons of bids and recommendations concerning the award of contract shall not be disclosed to bidders or other persons not officially concerned with such process. 14. The tender/bid (i.e. technical offer) will be opened on 16.03.2023, 04.00 PM at IITRAM Ahmedabad Premises. No separate information shall be given to individual bidders. a) The bidders or their authorized representative may also be present during the opening of the Technical offer, if they desire so, at their own expenses. The required technical specifications for the cited item(s) is mentioned in Annexure-I. b) Only those financial offers will be opened whose technical offers are found suitable by the expert panel/committee appointed for th |