Name: DIGITAL TRANSMISSION AND LIVE WEBCAST FOR 3rd CONVOCATION OF IIIT NAGPUR.
Start: 2023-09-21
End: 2023-09-26
Location: Indian Institute of Information Technology, Nagpur

Organization Details:

Organization Name:

Indian Institute of Information Technology, Nagpur

Country:

India

Contact Person:

Address:

Survey No. 140,141/1 behind Br. Sheshrao Wankhade Shetkari Sahkari Soot Girni, Village - Waranga, PO ,

Contact Details - Email:

registrar@iiitn.ac.in

Phone

9405215010

Notice Details:

Notice Type

Tender Notice

Bidding Type

Other

Notice No.

72018553

Deadline

2023-09-26

Description

QUOTATION ENQUIRY
SUBJECT: QUOTATION FOR DIGITAL TRANSMISSION AND LIVE WEBCAST FOR 3rd
CONVOCATION OF IIIT NAGPUR.
Supplier Name:-
M/s
Ph No:-
Email id:-
Ref No.: IIITN/ADMIN/CON-3/
QUOT/2023-24/16
Date of issue
:- 18.09.2023
Last Date of Submission:- 26/09/2023
up to 03.00 PM
At IIIT Nagpur Permanent Campus
Opening Date of Quotation:- 26/09/2023
at 03.30 PM
On behalf of Director, IIIT Nagpur, quotations are invited in sealed cover for Digital Transmission and
Live Webcast for 3rd Convocation of IIIT Nagpur.
The quotation should be valid for 90 days from the date of submission.
Quotation should reach the Registrar, Indian Institute of Information Technology Nagpur,
Survey No. : 140,141/1 Behind Br. Sheshrao Wankhade Shetkari Sahakari Soot Girni, Village:
Waranga PO: Dongargaon (Butibori), District: Nagpur (Maharashtra)-441108 on or before
26/09/2023 upto 3:00 PM.
It will be presumed that the rates quoted by the firm are inclusive of all taxes on F.O.R. Indian
Institute of Information Technology Nagpur, Survey No. : 140,141/1 Behind Br. Sheshrao
Wankhade Shetkari Sahakari Soot Girni, Village: Waranga PO: Dongargaon (Butibori),
District: Nagpur (Maharashtra)-441108 basis.
Information / Documents which are found to be false / incorrect / forged / fake, will lead to
disqualification of the quotation. The Institute shall be free to take any action including
blacklisting the firm / company.
Each and every document submitted with the quotation along with this quotation format
should be duly signed & stamped failing which, submitted quotation may be treated as non
responsive. The decision of the Director, IIITN shall be final on the matter.
The Institute reserves the right to reject any or all quotation, wholly or partly or close the
quotation at any stage prior to the award of contract without assigning any reason whatsoever.
INCOMPLETE OR CONDITIONAL QUOTATIONS MAY BE REJECTED.
INDIAN INSTITUTE OF INFORMATION TECHNOLOGY,NAGPUR
“An Institution of National Importance by an Act of Parliament”
Survey No. :140,141/1 Behind Br. Sheshrao Wankhade Shetkari Sahakari Soot Girni, Village: Waranga
PO : Dongargaon(Butibori),District: Nagpur (Maharashtra)-441108
Website: www.iiitn.ac.in Email: director@iiitn.ac.in, registrar@iiitn.ac.in Phone: 9405215010
Page 2 of 4
SCOPE OF WORK
Technical requirements for digital transmission and webcasting
 Online Editing Setup
 Mixer & Switcher
 Live Webcasting
 Videography
 Professional Webcast unit for event
 Professional HD switcher
 Broadcast Recorder
 Audio / Video optimizer
 Graphics overlay systems for event name to display on webcast.
 Streaming server setup
 Other relevant setup / requirement for successfully undertaking the intended work.
GENERAL TERMS & CONDITIONS:-
1. The Institute reserves the right to reject any or all quotations, wholly or partly or close the
quotation at any stage prior to award of contract without assigning any reason whatsoever.
2. Setup is required for one day i.e. on the convocation day schedule tentatively on 21/10/2023.
3. Service Provider / Bidder is required to provide trial one day before the convocation i.e
20/10/2023.
4. Each Bidder shall submit only one bid.
5. The Payment shall be released only after successful completion work, payment will be
released within 10 days of submission of the Invoice after deducting statutory dues like TDS
towards Income Tax and GST as applicable.
6. Any amendment or corrigendum regarding this Quotation will be issued on the Institute
website www.iiitn.ac.in only.
Registrar
Page 3 of 4
Annexure-A
DETAILS OF THE BIDDER
The following details are to be filled by the Bidder and also to be attached the necessary certificates,
along with Firm’s Registration Certificate without which the quotation may not be entertained.
1
Name & Address of the Agency / Firm /
Company
2 Year of Establishment:
3 Registered Office Address
4
Nature of the firm (Proprietorship / Partnership
/ Private Limited or Cooperative body etc)
5
Registration No of Firm
(Enclose Copy of the Registration)
6
GST Registration No.
(Enclose Copy of the GST Certificate)
If GST is not applicable enclose CA Certificate
7
PAN No.
(Enclose Copy of PAN Card)
8 Name & Address of the Authorized Person
9 Phone No.
10 Email-ID
Page 4 of 4
“FORMAT OF QUOTATION ENQUIRY”
Ref No.: IIITN/ADMIN/CON-3/ QUOT/2023-24/16 Date: 18.09.2023
SUBJECT: - QUOTATION FOR DIGITAL TRANSMISSION AND LIVE WEBCAST FOR 3rd
CONVOCATION OF IIIT NAGPUR.
Sr.
No. Particular
Amount in Rs
1. Complete Setup of Transmission and Live Webcast
for 3rd Convocation of IIIT Nagpur.
2. Less, Education Institutional discount in %
3. Quoted Amount after discount (1-2)
4. Add, Good & Service Tax @ Applicable Rates =
(on 3)
5. Total Quoted Price (3+4)
Total Quoted price in Words:-
Note: - Price / Commercial bid & other details should be furnished as per Institute’s
prescribed format failing which the price / commercial Bid may be treated as unresponsive
and may lend to disqualification.
We agree to supply the above items for Total amount Rs_
(Rs_ Amount in words)
including all.
Signature of Supplier Stamp: Date:
(Authorized Signatory)
Name: -
Email Id: -
Mobile No: -

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