| Description |
IIITU/Library/Inviting quotations for supply of Books/2023/ 31
09, Jun. ’23
NOTICE
INVITING QUOTATIONS FOR SUPPLY OF BOOKS
*****
HIT Una is an Institute of National Importance established by the Ministry of Education, Govt, of India under Public Private Partnership (PPP) Model. The Institute is located at Saloh, Una, Himachal Pradesh, The Institute offers B.Tech. Programs in three streams, viz., CSE, IT, and ECE and M.Tech. Program in Computer Science with specialization in cyber security and data science.
The Institute invites quotations for “Supply of Books to the Library of HIT Una (H.P)" in prescribed format from reputed Book Publisher/Vendors/Distributors/Suppliers in India.
The sealed hardcopy/e-copy of the quotation from the eligible and interested Book Publishers ZVendors/Distributors/ Suppliers shall reach the office of the Registrar at the following address.
The Registrar
Indian Institute of Information Technology Una
Saloh, Una (HP)-177209
Email: registrar@iiitu.ac.in
The schedule for books supply is as follows:
Sr. No. Description Date(s)
1. Posting on the institute website 09, Jun.’23
2. Last date of the receipt of quotation 23, Jun.’23
3. Issue of the Supply/Purchase order 27, Jun.’23
4. Receipt of the Indian editions/Foreign editions books in institute campus HIT Una, Saloh, Una (H.P.) 177209 31,Jul.’23
The Institute will not be responsible for any postal delay. The quotations received beyond the deadline will be rejected straight away.
Any quotation submitted after the specified time and with incomplete information will not be accepted.
The undersigned may be contacted at registrar@iiitu.ac.in for any genuine queries in this regard.
Canvassing in any form will straight away lead to blacklisting of the firm in the Institute.
Terms and Conditions for Supply of Books:
1. Indian editions of the original foreign latest editions/paperback are to be supplied.
2. Latest editions of books must be supplied, unless mentioned otherwise.
3. Supply of pirated books shall not be accepted.
4. Books found with wrong pages/damaged condition/old edition other than the latest editions will have to be replaced by the supplier even after they have been stamped for accessioning at a later stage. The replacement should be made by suppliers at their own cost within 15 days.
5. Reverse pick-up of the defective items must be arranged for, within 30 days of receiving intimation from library of HIT Una (H.P.).
6. The Price charged in the bills shall be the published price as printed on the book and where the price is not printed, it should be according to the price proof submitted.
7. Increase of price by rubber stamp or pasting labels or by superimposing, paper, or changing page or otherwise, shall not be considered in any case. Any such action will be treated as wrong practice and the price of the title with such irregularities will be disallowed. It may lead to the black listing and cancellation of supply order.
8. Photocopies of publishers/importers/distributors invoice indicating title, author, ISBN, foreign currency, clearly may be accepted as price proof.
9. For price verification, the book seller shall produce the publisher’s invoice under which he purchased the book. A copy of the publisher’s/distributor’s invoice/copy of printed catalogue of the order period may also be accepted if above is not applicable. Please note
that the price proof taken from the website and other resources such as: amazon, flipkart etc., will be summarily rejected.
10. A currency conversion proof with date as per RBI is required.
11. Every price proof and currency conversion proof should contain a seal and authorized signature of the supplier/distributor/publisher.
12. Sending an acknowledgement of the receipt of purchase order, which is taken as an acceptance of the purchase order, is mandatory, preferably by email.
13. Any clarification/query regarding the purchase order should be sought from the Library within 05(five) working days of receipt of the order.
14. If the requested title(s) is OFP (out of print) or POD (print on demand), sufficient valid supporting documentary proof should accompany the communication seeking any extra time for supply.
15. In case of titles that are not supplied, a certificate of non-availability of those titles in the market from the publisher/publisher’s distributor/stockist should be furnished within the due date of supply.
16. The supply should be free of freight charges.
17. Every supply should be accompanied by a delivery challan, clearly bearing the details of the items and titles in supply, their quantity and price. The representatives of vendors/suppliers will be responsible to arrange the books in the distribution room as per requirement of the office.
18. All books must be supplied within the mentioned period, failing which, the order will automatically stand cancelled and no supply will be accepted against the orders after the expiry of the period. |