| Description |
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ABV-INDIAN INSTITUTE OF INFORMATION TECHONOLOGY &
MANAGEMENT, GWALIOR
Morena Link Road, Gwalior-474015
(An Institute of National Importance of Ministry of Education, Govt. of India)
NOTICE INVITING TENDER FOR HIRING
CHARTERED ACCOUNTANT FIRMS FOR AUDTING, ATTESTING AND
RELATED SERVICES
Tender No: ABV-IIITM/RO/CA/2023/640, Date: 29th March 2023
1. ABV-IIITM GWALIOR invites tender from Gwalior based Chartered Accountant Firms, for Auditing,
Attesting and Related services of the Institute during the financial year 2023-24.
2. The Institute shall not be responsible for any delay in submission of Bids. The Institute reserves the right
to accept or reject any bid, cancel the tender without assigning any reason thereof. Institute’s decision in
this regard shall be treated as final. No correspondence in this regard will be entertained.
3. Conditional bids shall not be considered and will be rejected out rightly.
4. The Financial Bids of only those bidders who qualify in the technical bid shall be opened after evaluation
by a Committee constituted for the purpose. No bidder will be allowed to withdraw its bids after opening
of technical bids.
5. The Institute reserves the right to reject any or all the bids submitted by the bidders at any time or
relax/withdraw/add any of the terms and conditions contained in the Tender Documents without assigning
any reason thereof.
CRITICAL DATE SHEET
Date of Issue/Publication of Tender Notice 29.03.2023 (5:00 PM)
Last Date and Time for submitting e-mail queries
regarding technical specifications and other conditions of
tender document
04.04.2023 (5:00 PM) (All queries are to be sent on the
email addresses given in the last row of this table)
(No e-mail queries shall be entertained after the
aforementioned date and time.)
Pre-Bid Meeting Date, Time & Venue (All e-mail
queries received shall be discussed in the Pre-Bid
Meeting in the presence of Prospective Bidders)
05.04.2023 (3:00 PM)
Venue: B-106/105, ABV-IIITM Gwalior
Bid Document Submission End Date (Hard Copy) 20.04.2023 (4:00 PM)
Technical Bid Opening Date 20.04.2023 (04:30 PM)
Address for Communication or submission of Bids Registrar (I/c), ABV-IIITM Gwalior, Morena Link Road,
India-474015
Email: registrar@iiitm.ac.in, accounts@iiitm.ac.in
The last date of submission tender document is on or before 20th April 2023 at 04:00 pm. Please visit our
website http://www.iiitm.ac.in for downloading the tender documents. Bidders should regularly visit this
website to keep themselves updated.
Registrar (I/c)
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1) Bid-Data Sheet
Tender Number and Date: ABV-IIITM/RO/CA/2023/640,
Date: 29th March 2023
Issue of Tender Forms Tender Documents / forms can be downloaded from the
Institute’s website http://www.iiitm.ac.in
Cost of Tender Documents ₹ 1,180.00 (non-refundable) by way of Demand draft in
favor of Director, ABV-IIITM GWALIOR, payable at
Gwalior
Earnest Money Deposit ( EMD) Earnest money of ₹ 50,000.00 (Rupees Fifty Thousand
only) to be deposited along with the Tender Documents in
the form of Demand Draft favoring Director, ABV-IIITM
Gwalior payable at Gwalior. Earnest money is refundable.
Last Date of Submission of Tender 20.04.2023 (4PM)
Opening of Tender(Technical Bid) 20.04.2023 (04:30 PM)
Contact Person The Registrar (I/c),
ABV-Indian Institute of Information Technology &
Management Gwalior
Contact Address ABV-Indian Institute of Information Technology &
Management, Morena Link Road, Gwalior – 474015
Contact Phone Number (s) 0751-2449815, 07512449720
E-mail Address registrar@iiitm.ac.in
Website http://www.iiitm.ac.in
2) TERMS OF REFERENCE
2.1) Background
ABV-Indian Institute of Information Technology & Management-Gwalior (ABV-IIITM Gwalior) was
established in 1997 by the Ministry of Human Resource Development, Government of India. ABV-IIITM
Gwalior is designed to reach the prestigious position in the global setting that IISc, IIMs and IITs presently
enjoy. This institute was created for facilitating higher education, research, and consultancy in areas of
information technology (IT) and business management. Initially started as IIITM, this institute was prefixed
with ABV in 2002 to honor the then Prime Minister Atal Bihari Vajpayee.
ABV-IIITM GWALIOR is maintaining its accounts on Accrual Basis following the applicable Indian
Accounting Standard. The expenditure of the Institute is attributed to two major heads- Capital and Revenue.
Mainly the expenditure related to construction works, purchase of equipment and books etc. are booked
under Capital head and expenditure of recurring nature like salary, maintenance etc. are booked under
Revenue heads. Both Recurring and Non-Recurring expenditure are further subdivided into different subheads as per the nature of the expenditure. All the transactions (On an average about 700 voucher entry per
month) are entered into the tally software (Tally ERP.9), which is being used for keeping records. The
accounts of the Institute are prepared as per the prescribed Format Applicable to the Central Government
Autonomous Bodies (CAB), which will be made available to the selected firm.
Most of the payments like salary, reimbursements, scholarships etc. made to the employees/ students of the
Institute are made directly by transferring the money to respective bank accounts. Payments to vendors and
contractors are made by electronic transfer. Receipts on account of student admission are directly received
in the bank account of the Institute.
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Presently Tally ERP 9/Tally Prime is being used in the Finance & Accounts section for recording transactions
on a day-to-day basis. Expenditure heads both under capital expenses and revenue expenses are distinctly
classified (i.e., works and b |