| Description |
TERMS AND CONDITIONS FOR HIRING OF VEHICLES IN RRIUM, BHADRAK (ODISHA)
(A NABH Accredited Institute of CCRUM, Ministry of AYUSH, Govt. Of India, New Delhi)
Selected tenders (double biding) are invited for hiring non-AC Vehicle (Eeco / SCORPIO /
BOLERO) for the special scheme under Tribal Sub Plan (TSP) programme in RRIUM, Bhadrak
(Odisha).
1. The duty point may be clarified in the Quotation i.e., charges would be paid garage to
garage. The time and mileage would be calculated from duty point to duty point so the
duty point may be clarified in the quotation.
2. Vehicle will be hired on the following terms and conditions. The tenderer should
satisfy himself with the terms and conditions of the contract. No claim on the ground of
lack of knowledge, in any respect, shall be entertained.
3. TERMS AND CONDITIONS OF CONTRACT:
a. The vehicles would be hired for the particular duration as specified by the
competent Authority at the time of hiring vehicles.
b. Commercial vehicles will be entertained for official duties. Commercial vehicles
must have the commercial permit for performing duty. The rates quoted in the
quotation shall remain fixed for one year irrespective of any change in petrol/gas
process, etc.
c. The rates quoted will be inclusive of all taxes.
d. Vehicles shall report as per time schedule given to the firm by the Institute/Unit.
Drivers should have Mobile Telephones also for the purpose of contacting them.
e. The payment to the transporter will be made after completion of the one month on
submission of pre-receipt bill(s) duty supported by Duty Slip(s)/Log Sheet(s), duly
signed by concerned officers. Bills should immediately be submitted by the
company after completion of one month, late submission of bills will not be
entertained.
f. The vehicles to be provided to the Institute/Unit should be in good condition
(Model-2018 onwards). The Vehicles shall be kept in good condition running
condition and it should have clean upholstery. Other accessories of the vehicle may
also be kept in good condition. Vehicles with damaged body due to accidents etc,
shall not be sent by the company.
g. The tenderer should have sufficient experience in the “tours & travels” business in
providing vehicles to the Central Government/State Government/Autonomous
Bodies/Public Sector Undertaking etc.
h. The tenderer should ensure that the driver to he provided must possess valid
driving license, with two years experience and carry with him all necessary
documents like registration certificate, insurance papers, pollution control
certificate etc.
i. Police verification of the Drivers should have been done by the Company.
j. The vehicle should be insured comprehensively and should have necessary
permits from the Transport Department/Authority.
k. RRIUM, Bhadrak/CCRUM will not be responsible for any challan, loss damage,
injury, accident etc. To the vehicle or to any other party.
Contd – 2.
l. The transporter must have all requisite clearance certificates from the concerned
Government agencies as required under relevant rules for travelling in Odisha.
m. The transporter has to maintain proper records to show the number of hours and
mileage travelled by every vehicle.
n. The transporter has to be submit a certificate, obtained from the Competent
Authority certifying proper status functioning of “Kilometer Meter”.
o. The drivers of the vehicles must follow traffic rules and other regulations
prescribed by the Government from time to time. Drivers should be familiar with
all important routes in Odisha.
p. The drivers must always be in clean cloths, must be courteous and well mannered
and should always carry a mobile phone with them for easy contact. The drivers
must not have any criminal record.
q. The Institute/Council will not pay parking & toll charges.
r. A penalty of Rs. 2,000/- per day per vehicle for default will be levied, if any vehicle
fails to meet the above terms & conditions on any day.
4. The following documents should be enclosed along-with the quotations.
i. Name of the firm/status of the firm (Attached copy of Deeds/Articles of
Association/Memorandum Association whichever applicable).
ii. Copy of registration No. of the firm/company with date and validity under
Shops/Establishment Act.
iii. Copy of Income Tax Assessment for the last three years.
iv. Firm’s/Company’s Income Tax PAN No. and GST No. (A copy thereof may be
attached).
v. Proof of past performance in Government Department/Public Sector
Undertaking/Autonomous Bodies under Government of India.
5. Quotations received after the stipulated date will not be entertained.
6. The Head, RRIUM, Bhadrak reserves the right to reject any quotation, in full or in part
without assigning any reason thereof. The decision of the Head, RRIUM, Bhadrak in this
regard shall be final and binding to all.
7. DD/Pay order for Rs. 10,000/- (Rupees ten thousand only) in favour of the Head,
RRIUM, Bhadrak, as Ernest Money Deposit (Refundable & no interest payable) is to be
enclosed along-with filled tender form.
8. The successful bidder will submit a Performance Bank Guarantee (PBG) of 5% (Five) of
estimated annual value of contract.
9. Quotation in the prescribed format, supported by the required documents, should be
submitted in sealed envelopes duly super scribed “Quotation for Hiring of Vehicles”,
The quotations should be addressed to the Head, Regional Research Institute of Unani
Medicine, Near Rural Police Station, Chandbali By-pass Road, Bhadrak- 756100 and
should reach by 18.09.2023 up to 03:00 which shall be opened on 19.09.2023 at 03:30
PM
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