| Description |
The South Asian University (SAU) is an International University sponsored by the eight member
countries of the South Asian Association for Regional Cooperation (SAARC) viz. Afghanistan,
Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan and Sri Lanka.
BID DOCUMENT
FOR
HIRING OF COMMERCIAL VEHICLES
Tender No.: SAU/EP/CV/2023/19 Dated: 12.9.2023
Tender Submission Date &Time : 25 September 2023 at 3.00 p.m.
Tender Opening Date &Time : 25 September 2023 at 3.30p.m.
Visitus at: www.sau.int
SOUTH ASIAN UNIVERSITY
Rajpur Road, Maidan Garhi
New Delhi – 110 068
Phone: +91 -11-20862652, +91-11-20862806, Web: www.sau.int
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1. Invitation to Bidders
Sealed Bids are invited for hiring of commercial vehicles for South Asian University (SAU) addressed to
Assistant Registrar (E&P), Room No. ES-203, LSES Building, South Asian University, Rajpur Road,
Maidan Garhi, New Delhi-110068 before the proposal due date specified below:
2. General Terms
(a) Earnest Money Deposit: The bidder is required to make an Earnest Money Deposit (EMD) of
Rs. 10,000.00, refundable (without interest), accompanied with bid in the form of DD/Pay Order
from any of the schedule banks drawn in favour of the “South Asian University” New Delhi. Bids
not accompanied by earnest money of the requisite amount will be summarily rejected. No
exemption certificate will be entertained.
(b) Proposal Due Date: Bids should reach the undersigned on or before 3:00 PM on 25 September
2023. All received bids on due date & time will be opened at 3:30 PM on the same day.
(c) Bid Validity: The bids shall remain valid for a period of 60 days from the last date of bid
submission.
(d) Award of work: The University will accept the bid of the vendor whose offer has been
determined to be the lowest evaluated bid and is substantially responsive to the documents issued
- the “successful bidder”. The notification of award & acceptance thereof by the successful bidder
will constitute the formation of a contract. To being with, the contract will be for one year and
may be extended on yearly basis if performance/service is found satisfactory. The contract so
awarded can be terminated at any time if the service of vendor is not found to be satisfactory.
(e) Scope of work: The bidder is required to furnish Annual Rate Contract for providing Taxi and
Bus services in as and when required (AC/NON-AC) for a period of one year from the date of
award of contract extendable up to three years at the sole discretion of SAU, one year at a time &
upon provisioning of satisfactory services. Extension, if any, shall be on the same rates & terms
as applicable for the first year.
3. Terms of Services
(a) Billing (both distance and time) will start from point of commencing the service and end at the
point where vehicle released.
(b) The successful bidder will be informed at least two hours before the provisioning of service.
(c) Punctuality will have to be ensured and log books/slips shall be maintained by the drivers for this
purpose.
SOUTH ASIAN UNIVERSITY
Rajpur Road, Maidan Garhi
New Delhi – 110 068
Phone: +91 -11-20862652, +91-11-20862806, Web: www.sau.int
3
(d) The vehicle must be made available at any given time and day as desired by South Asian
University.
(e) The vehicle should not be older than 05 years.
(f) In case of break down or disruption due to any reason, the vehicle shall be replaced by a suitable
vehicle & driver immediately at the place where the breakdown occurred so that there shall be no
loss of time.
(g) It is desirable that the vehicle should be equipped with GPS facility.
(h) The accident risk of drivers and vehicles be covered by comprehensive insurance and South
Asian University shall not take any liability on this account.
(i) The bidder shall assign the job of driving of hired vehicles of experienced drivers having
appropriate valid license and also assume full responsibility for the safety and security of
offers/officials/Guests as well as any store items while running the vehicle by ensuring safe
driving.
(j) The driver provided by the contractor should fulfill the following conditions:
i. Should be in possession of valid commercial driving license issued by RTO for the class
of vehicle s/he is driving.
ii. Should be well behaved, reasonable educated, having communication skill in
Hindi/English, conversant with traffic rules/regulations and city roads/routed as well as
security instructions.
iii. Should wear appropriate, clean & ironed uniforms.
iv. Should be in possession of mobile phone with valid connection.
(k) All expenditure in connection with Petrol/Diesel/CNG, Pollution check, maintenance of vehicle,
road tax, insurance etc. and any other incident expenditure shall be borne by the service provider.
(i) Successful bidder shall indemnify SAU from any liabilities (financial, legal or otherwise)
arising out of the employment of manpower or on account of their actions (traffic violations,
accidents, etc) or arising on account of vehicle ownership (licensing, hypothecation, etc.).
4. Eligibility Conditions
(a) The bidder may be a proprietary firm, partnership firm, limited company, corporate body legally
constitute & engaged in taxi and bus services, who should have required license issued by
Regional Transport Authority (copy to be attached). The near relatives of all employees working
in the South Asian University are prohibited from participation in this tender.
SOUTH ASIAN UNIVERSITY
Rajpur Road, Maidan Garhi
New Delhi – 110 068
Phone: +91 -11-20862652, +91-11-20862806, Web: www.sau.int
4
(b) The bidder must have at least one current (running) work order with any government
organization/PSU or a |