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ENERGY EFFICIENCY SERVICES LIMITED (A JV of PSUs under the Ministry of Power) REQUEST FOR PROPOSAL FOR Hiring of Services for engaging Certification body for obtaining Integrated Management System (IMS) Certification (Last date for submission of Proposal: 29.05.2023 up to 1100 Hrs. IST) Office Address: CCI Building, 4th Floor, Core – V, SCOPE Complex, Lodhi Road, New Delhi – 110003 (This document is meant for exclusive purpose of bidding against this specification only and shall not be transferred, reproduced or otherwise used for purpose other than that for which it is specifically issued) Request for Proposal for Hiring of Services for engaging Certification body for obtaining Integrated Management System (IMS) Certification P a g e | 1 Hiring of Services for engaging Certification body for obtaining Integrated Management System (IMS) Certification. NIT NO.: EESL/06/2023-24/QA/IMS/LTE/232405005 Dated: 15/05/2023 1. Introduction 1.1 Energy Efficiency Services Limited (hereinafter referred to as ‘EESL’ or ‘Company’ or ‘Owner’ or ‘Employer’) is a Joint Venture of Power Grid Corporation of India Limited (PGCIL), NTPC Limited (NTPC), Power Finance Corporation Limited (PFC) and Rural Electrification Corporation Limited (REC) to facilitate implementation of energy efficiency projects. EESL is working as an ESCO, as Consultancy Organization for CDM, Energy Efficiency, etc.; as a Resource Center for capacity building of SDAs, Utilities, financial institutions, etc. EESL is also leading the market-related actions of the NMEEE. It is first such company exclusively for implementation of energy efficiency in South Asia and amongst a very few such instances in the world. 2. About subject assignment EESL intends to Hire Services of Certification body for obtaining Integrated Management System (IMS) Certification. This includes: - • IS/ISO 9001:2015 • IS/ISO 14001:2015 • IS/ISO 45001:2018 • IS/ISO 50001:2018 3. Scope of Work Hiring of services for engaging a Certification body for obtaining IMS certificate which includes Quality Management System (QMS) i.e., ISO 9001:2015, Environmental Management System (EMS) i.e., 14001:2015, Occupational Health and Safety Management (OH&S) i.e., 45001:2018 and Energy Management System 50001:2018 for certification covering Corporate & Registered Office following department are include in IMS. 1. Human Resource (HR) 2. Corporate Social Responsibility (CSR) 3. Projects Request for Proposal for Hiring of Services for engaging Certification body for obtaining Integrated Management System (IMS) Certification P a g e | 2 4. Information Technology (IT) 5. Contracts 6. Corporate Monitoring Group (CMG) 7. Quality 8. Management Representative (MR) 9. Public Relation (PR) 10. Legal (Agreements & MOU) 11. EESL Knowledge Centre (EKC) 12. Risk Assessment Group 13. Sustainable Development Unit (SDU) 14. Project Evaluation 15. Corporate Planning 16. Commercial 17. International Business (IB) Out of Scope (as these are confidential hence out of scope): 1. Company Secretary 2. Legal Matter (confidential) 3. HR- Recruitment (confidential) 4. RTI 5. Vigilance 6. Grievances 7. Finance Place of Work: EESL Office: Energy Efficiency Services Limited, Core -3, NFL Building, 5th, 6th & 7th Floor; & Core-5, 4th Floor; SCOPE Complex, Lodhi Road, New Delhi Detailed Scope of work: 1) Certification Audit 2) Registration & Issuance of Certificate for IMS (ISO 9001:2015, 14001: 2015, 45001:2018, 50001:2018 3) Surveillance audits shall be conducted as per guidelines of ISO 19011 (for ISO 9001,14001,45001 & 50001) 4) The party shall issue the IMS certificates for Quality Management System (QMS) i.e., ISO 9001:2015, Environmental Management System (EMS) i.e. 14001:2015, Request for Proposal for Hiring of Services for engaging Certification body for obtaining Integrated Management System (IMS) Certification P a g e | 3 Occupational Health and Safety Management (OH&S) i.e. 45001:2018 and Energy Management System 50001:2018 certificate. The certificate shall be valid for three years. 5) The contract also includes all the services required for the issuance of certificate(s) by the certifying body. 3.1. Completion Period The Completion period is Three (03) Years. This includes Certification Audit, First Surveillance Audit & second Surveillance Audit. • Pre-Certification Audit should be carried out in 15 Days • Certification Audit within 2 Months • First surveillance Audit shall be conducted in 2nd Year • Second surveillance Audit shall be conducted in 3rd Year 4. The Bidder/Agency shall not have a conflict of interest. All Bidders/Agencies found (in the sole discretion of EESL) to have a conflict of interest shall be disqualified. A Bidder may be considered to have a conflict of interest with one or more parties in this bidding process, if: (a) they have a controlling partner in common; or (b) they receive or have received any direct or indirect subsidy from any of them; or (c) they have the same legal representative for purposes of this bid; or (d) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the bid of another Bidder, or influence the decisions of the Employer regarding this bidding process; or (e) a Bidder submits more than one bid in this bidding process, either individually [including bid submitted as an agent/authorized representative on behalf of one or more manufacturer(s) or through Licensee – Licensor route, wherever permitted, as per the provision of Qualification Requirement for the Bidders] or as a partner in a joint ventu |