| Description |
INSTITUTE OF MATHEMATICS AND APPLICATIONS(IMA)
(Government of Odisha)
Andharua, Bhubaneswar-751029
Advertisement No: IMA/42/ 196 /2023, Dated 06 /03/2023
TENDER CALL NOTICE FOR HIRING OF VEHICLE
Annexure-I
Sealed quotations/tenders are invited from interested reputed Travel Agencies/Tour Operators
(Within Bhubaneswar jurisdiction) having valid GST registration number, Income Tax/GST
clearance Certificate, Pan Card, First Track Banking facility etc for providing 02 (two) nos of
BS-VI compliant petrol driven (A/C) Cars including driver on Monthly hiring basis, which shall
confirm to the terms and conditions (Annexure-II) for engagement in the Institute of
Mathematics and Applications, Bhubaneswar for official purpose. Details regarding the vehicles
are as follows
TABLE-A
No. of
vehicle
Required
Type of vehicle Name of the vehicle Minimum average mileage /per
liter
2(Two) BS-VI compliant
petrol
MARUTI SUZUKI DZIRE,
XCENT,ETIOS
17 K.M
Garage to IMA-BBSR & Back (Fixed KMs.)
TABLE-B
Day/Hour/KM Rental Basis depending upon requirements
Sl.
No
Description MARUTI SUZUKI
DZIRE,
XCENT,ETIOS
INNOVA
AC
SCORPIO AC
1 Inside local upto 300 KMs
2 Upto 80 KMs and 8 Hours (Full Day)
3 Upto 40 KMs and 4 Hours (Half Day)
4 Halting charges beyond duty hour
1. The vehicle must be in Road Worthy condition, shall not be more than 3 years old from the date
of initial registration and must have valid Registration Certificate. Insurance Certificate, Fitness
Certificate, valid Contract Carriage Permit, Fastag, Proof of up to date tax payment etc. which
are mandatory for plying of vehicle.
2. The Driver of the vehicle must have a valid Driving License for driving light transport passenger
vehicle and should be sufficiently experienced in driving transport passenger vehicle.
3. The Driver should be well behaved, gentle and obedient in nature.
4. The Successful Bidder has to furnish a performance security amount @ 3% to the quoted
contract price value (one year contract value) for each vehicle separately. The performance
security shall be in the form of NSC/TDR/FD.
5. The monthly rate of hire charge be quoted separately in the General Information on hiring of
Vehicles (Annexure-III) (excluding fuel and lubricants).
6. The Vehicle must achieve a fuel efficiency of at least 17 Kms per liter for each vehicle as
indicated in above given Table A.
7. The details of the make and year of manufacture of the vehicle, registration no, mileage (Kms
covered per liter) and name of the Driver with Driving License No. and period of validity should
be specifically provided in the General Information to be furnished with the Tender (AnnexureIII).
8. The application form of quotation / tender containing Terms and Conditions (Annexure-II) &
General Bid Information (Annexure-III) for Hiring of Vehicles etc. shall only be downloaded
from Institute of Mathematics and Applications, Bhubaneswar Website www.iomaorissa.ac.in
from 07.03.2023, 11.00 A.M upto 27.03.2023, 05.30 P.M. In case of any difficulties for getting
the above details, the tenderer may contact to hr@iomaorissa.ac.in.
9. The Quotation completed in all respect should reach the Registrar, Institute of Mathematics
and Applications, Bhubaneswar through Registered Post/ Speed Post only latest by 27.03.2023
by 5.30 P.M.
10. The bid/sealed quotations will be opened on 28.03.2023 at 3 PM in the office of the Institute of
Mathematics and Applications, Bhubaneswar in the presence of the bidders or their
authorized representatives. The intended bidder is requested to submit his or any of his
representatives contact details with phone no / copy of Aadhar Card.
11. The Bidders / Tenderers are requested to mention their Regd. Email ID as well as their
WhatsApp No on the body of the sealed envelope containing quotation along with related
documents.
12. The authority reserves the right to accept or reject any or all bids without assigning any
reason thereof.
REGISTRAR
Copy to:
1. P.S to Principal Secretary to Government, Science and Technology Department,
Government of Odisha for information.
2. System Analyst to request to host the material in Institute of Mathematics and
Applications, Bhubaneswar website on the date of its publication in Newspaper.
3. Notice Boards of Institute of Mathematics and Applications, Bhubaneswar.
REGISTRAR
Annexure-II
TERMS & CONDITIONS FOR HIRING OF VEHICLES
The following terms and conditions must be fulfilled by the successful bidder for
providing a vehicle on hire on monthly rent basis.
1. The hired vehicles, during period of contract, shall have all necessary valid
MV documents such as:- valid Registration Certificate, Insurance Certificate,
Fitness Certificate, valid Contract Carriage Permit, proof of up to date tax
payment etc. and D.L. of the driver available all the times. Institute of
Mathematics and Applications hiring the vehicle shall not be responsible
for any damage/ loss caused to hired vehicles or loss of life / injury made to
any person or damage to any property on account of use of hired vehicle
any manner whatsoever. The hirer shall be responsible for all such
litigation.
2. The hire charges to be paid on monthly basis are final. This does not include
cost of petrol which is to be paid separately basing on actual consumption and
lubricants as per existing Government norms. All other expenditure of the
vehicle towards repair of engine, body, and replacement of spare parts Gear
Box, differential Coolant, Tyres &Tubes and Battery etc. will be borne by the
bidder/ owner.
3 It shall be the responsibility of the bidder to provide a good driver and the
salary of the driver shall be borne by the owner.
4. In case of breakdown for reasons whatsoever the |