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No. NITM.1/(113-Estt)/Vehicle/2018/315 Imphal, the 23rd March, 2023
NOTICE INVITING TENDER FOR HIRING OF VEHICLE
National Institute of Technology Manipur invites sealed rate quotation from
agencies/firms/individual for hiring of the following vehicle on monthly basis under two bids
systems (Technical bid and Financial bid).
The contract will be initially for a period of one year and extendable on year to year basis, subject
to satisfactory performance of the agencies/firms/individual and with the approval of the
Competent Authority of the Institute.
Sl. Type of Vehicle Purpose No. of
requirement
Colour
1
Scorpio / Mahindra XUV 500 /
Harrier Pool vehicle 01 White
2 Gypsy Director’s
Escort 01 Any
Interested agencies/firms/individual are required to submit the sealed rate quotation in the
Prescribed Form along with required documents under two bids systems (Technical bid and
Financial bid). The complete tender documents and terms & conditions are available in the
institute web-site http://www.nitmanipur.ac.in & eProcurement.
The sealed Tender superscribed as ‘TENDER FOR HIRING OF
………………………………….(Name of vehicle)’ along with Advt. No. in bold letters at the
top of the envelope should reach to ‘The Registrar, National Institute of Technology Manipur,
Langol, Imphal – 795004’ on or before 3.00 p.m. of 24/04/2023. Tender will be opened on
25/04/2023 at 2:00 p.m. in the Institute’s Conference Hall in presence of the tenderer(s) or their
authorized representative(s), who are present at the scheduled date and time.
Note: Any addendum/corrigendum/notifications will be published in the Institute website:
www.nitmanipur.ac.in.
Sd/-
Registrar, NIT Manipur
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TERMS & CONDITIONS
1. The pool vehicle to be provided should be minimum BSIV-compliant and the model of the vehicle
should not be more than five years old and have run not more than 1,00,000 Kms, as on the date
of hiring. The vehicle shall maintain good and clean upholstery.
2. The Gypsy to be provided should be minimum BSIV-compliant and the model should be
manufactured not before 2016 and have run not more than 2,00,000 Kms, as on the date of hiring.
The vehicle shall maintain good and clean upholstery.
3. The vehicle is required on all week days i.e. from Sunday to Saturday and will be kept in the
custody of the Institute.
4. Saturday, Sunday and other Gazetted holidays will be covered in definition of month.
5. Fuel and Driver will be provided by NIT Manipur.
6. Any change in vehicle will be allowed only in exceptional circumstances with prior information
and approval of the competent authority.
7. The vehicle must be made available at any given time and day as informed by the respective office.
8. The vehicles should be insured comprehensively and should have necessary permits from the
Transport Department/Authority. Log book should be maintained.
9. The payment will be made on monthly basis on submission of bills(s) duly supported by duty
slip(s)/log sheets(s) duly signed by the concerned officers or authorised person.
10. Service tax as applicable will be paid on billing.
11. All maintenance of the vehicle should be carried out by the owner at their own cost.
12. The successful bidder will have to enter into an Agreement for one year on Rs. 100/- Non-Judicial
paper.
13. The contract will be initially for a period of one year and extendable on year to year basis subject
to satisfactory performance and with the approval of the Competent Authority of the Institute.
14. The rate quoted should be lower than or commensurate with the GAD rate of Govt. of Manipur.
15. Tender documents may be downloaded from the website www.nitmanipur.ac.in. Processing fee
of Rs. 1000/- (non-refundable) and EMD amount of Rs. 20,000/- (refundable) in the form of
Demand Draft/Banker’s Cheque in favour of Director, NIT Manipur payable at State Bank of
India, Secretariat Branch, Imphal should be submitted along with the Tender documents. Tender
without Tender Fee and EMD will be rejected. The EMD of successful/unsuccessful tenderers
shall be returned without interest.
16. Envelope of technical bid & financial bid along with tender fees & EMDs should be separately
sealed and placed in a third envelope, to be sealed and superscribed with “TENDER FOR
HIRING OF VEHICLE ………………………….(Name of the vehicle) along with
advertisement no. in bold letters at the top of the envelope should reach to ‘The Registrar,
National Institute of Technology Manipur, Langol, Imphal – 795004’ on or before 3.00 p.m. of
24/04/2023. Tender will be opened on 25/04/2023 at 2:00 p.m. in the Institute’s Conference Hall
in presence of the tenderer(s) or their authorized representative(s), who are present at the scheduled
date and time.
17. The EMD amount shall be forfeited if (i) tender is withdrawn by the bidder at any time prior to its
rejection or before or after its acceptance is communicated to the bidder (ii) if the successful bidder
fails to comply with the terms & conditions of the tender notice.
18. The bidder should have valid registration certification and PAN.
19. The Director, NIT Manipur reserves the right to cancel the tender without assigning any reason
whatsoever.
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ANNEXURE – I
(TECHNICAL BID)
1. Format for Bidders' Organization Details
1 Name of the agency/firms/individual
2
Registered Office address
Telephone Number
Fax Number
e-mail
3 Correspondence address
4
Details of Contact Person (Name, designation, address etc.)
Telephone Number (including Mobile No)
Fax Number, e-mail
5
Name of the agency/firms
If registered, please submit relevant document
6 Former name of the Company, if any.
7 GST Registration No.
8
Is the firm registered under Labour Laws Contract Act? If |