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Document No: 3284/IT/2023 TENDER DOCUMENT ON ANNUAL MAINTENANCE CONTRACT (AMC) FOR HP SERVERS/COMPUTERS/PRINTERS/LAPTOPS AT TTDC CORPORATE OFFICE TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED TOURISM COMPLEX, No.2, Wallajah Road, Chennai– 600 002. Telephone(s): 25333850 to 54 Fax.(044)25333385 E-mail: support@ttdconline.com Website: http://www.tamilnadutourism.tn.gov.in TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED TOURISM COMPLEX, No.2 Wallajah Road, Chennai– 600 002. Telephone No. 25333850 to 25333854 Fax: 044-2533385. TENDER DOCUMENT ON ANNUAL MAINTENANCE CONTRACT FOR HP SERVERS/COMPUTERS/PRINTER/LAPTOPS at TTDC Corporate office. Bid Reference : 3284 /IT/2023, Dt: Cost of Tender document : Rs.590/- + 18% GST Date of commencement of sale of Bidding document : 29.11.2023 Last Date for sale of Bidding document : 14.12.2023 Last Date & Time for submission : 15.12.2023 upto 3.30 pm Of Price bid Date & Time of opening : 15.12.2023 at 4.00 pm Of Price bid Place of opening Bids : Tamilnadu Tourism Dev. Corporation Ltd., Tourism Complex, 3 rd Floor 2, Wallajah Road, Chennai-2 Address for communication : Tamilnadu Tourism Dev. Corporation Ltd., Tourism Complex 3 rd Floor, 2, Wallajah Road Chennai –2 CONTENTS 1. INSTRUCTIONS AND CONDITIONS TO THE TENDERER 2. ELIGIBILITY CRITERIA (ANNEXURE-I) 3. PRICE BID ALONG WITH TECHNICAL SPECIFICATIONS OF HP SERVERS, COMPUTERS, PRINTERS AND LAPTOPS (ANNEXURE–II) TAMILNADU TOURISM DEVELOPMENT CORPORATION LTD. TOURISM COMPLEX, 2, WALLAJAH ROAD,CHENNAI-2 NATURE OF WORK: TENDER DOCUMENT FOR ANNUAL MAINTENANCE CONTRACT (AMC) OF HP SERVERS /COMPUTERS /PRINTERS AND LAPTOPS AT TTDC CORPORATE OFFICE. INSTRUCTION TO TENDERER: 1. Sealed tenders are invited from reputed manufacturer/companies/ organizations/firms or authorized dealer for Annual Maintenance Contract (AMC) of Servers/Computers/Printers/Laptops for Corporate office and it units by Tamilnadu Tourism Development Corporation Limited, Chennai-2 up to 3.30 PM on 15.12.2023. 2. Tenders should be in the prescribed original tender document obtained from the above address and it should be in separate wax sealed covers supe rscribed as “Price Bid for “ANNUAL MAINTENANCE CONTRACT (AMC) OF SERVERS / COMPUTERS / PRINTERS / LAPTOPS AT CORPORATE OFFICE OF TTDC.” to The Chair Person and Managing Director, Tamilnadu Tourism Development Corporation Limited, Chennai-2 by designation. Sealed tenders can be submitted in person or sent by post at the following address:- The Chairperson and Managing Director Tamilnadu Tourism Development Corporation Ltd. Tourism Complex, 3rd Floor No.2, Wallajah Road, Chennai-2 The tenders not in the prescribed original tender document will be summarily rejected. 3. The price bids must be accompanied by Earnest Money deposit as Rs.7000/- (Rupees Seven thousand only) payable by crossed demand draft on any of the Nationalised Bank having its office at Chennai. The Demand Draft should be drawn in favour of “Tamilnadu Tourism Development Corporation Limited.” No other form of Earnest Money deposit will be accepted. 4. The eligibility criteria of the tenderer are at Annexure-I. Tenders received without Earnest Money Deposit will not be accepted and the same will be summarily rejected. 5. If tenderer failed to furnish the EMD as Rs.7000/- (Rupees seven thousand only) at the submission of Price bid, their price bid will be summarily rejected at the time of opening the price bid. 6. The successful bidder shall be intimated on this selection for the award of contract. 7. The successful tenderer should furnish security deposit equivalent to 5% of the tender value either by D.D or by Bank Guarantee from a Nationalized Bank / Scheduled Bank valid for one year within one week from the date of receipt of letter from TTDC intimating the selection of the bidder for the award of contract. The successful tenderer shall also execute the agreement in the proforma prescribed by the TTDC along with the Bid security. 8. Earnest Money Deposit of the successful bidder shall be forfeited in the event of withdrawal of his bid, before the bid validity period or in the event of the failure of successful bidder to furnish the security deposit or to execute the agreement within the specified period. In addition to the forfeiture of Earnest Money Deposit, steps will be taken to blacklist the defaulter. 9. The tenderer (authorized signatory of the company) should sign at the bottom space of all the pages of tender document. 10. The rates tendered should be inclusive of transportation and insurance, if any that may be levied by the appropriate authorities. As per the Government guidelines issued as a sequel to the Transparency in Tenders Act, the Price bids will be evaluated reckoning all Duties, Insurance, Transportation etc. but CGST and SGST will be excluded. The format for quoting price bid is at Annexure II. 11. The Price Bid will be opened at the Registered Office of Tamilnadu Tourism Development Corporation Ltd., 3rd Floor, Tourism Complex, No.2 Wallajah Road, Chennai-2 on 15.12.2023 at 4.00 P.M. in the presence of tenderers or their authorized representative who choose to be present at that time. 12. The Earnest Money Deposit of unsuccessful tenderers will be refunded after a decision taken on the tender. For the successful tenderer Earnest Money Deposit will be adjusted as security deposit. The amount deposited for security will not carry any interest. 13. The amount deposited as Earnest Money Deposit as required in Clause 3 above will not carry any interest. 14 |