| Description |
“APPAREL EXPORT PROMOTION COUNCIL”
e-NIQ DOCUMENT
FOR
Horticulture services i.e. maintenance of seasonal plants and lawns at Apparel House,
Sector – 44, Institutional Area, Gurugram – 122003
Date of Advertising of NIQ 26.09.2023
Date of pre bid inspection of site Weekdays between 10 am to 4
pm
Last Date for submission of e-quotation at
tender@aepcindia.com
17.10.2023
Date of opening of e-quotation 18.10.2023
e-NOTICE INVITING QUOTATION
Work: Horticulture services i.e. maintenance of seasonal plants and lawns at
Apparel House, Gurugram
Apparel Export Promotion Council invites sealed bids from reputed agencies for
providing horticulture services i.e. maintenance of seasonal plants and lawns at
Apparel House, Sector – 44, Institutional Area, Gurugram – 122003, Haryana
inclusive or required tools / equipment.
The e-quotations should be submitted in the prescribed format of Letter of Intent
(LOI)/Quotation as detailed in Annexure-1 along with company/firm profile at
tender@aepcindia.com latest by 5.00 P.M. on 17.October.2023.
Quotations received to any other mail id shall be liable to be rejected by the Tender
Opening Committee.
Manpower and accessories per month:
S. No. Description Rate (Rs.) Total
Amount (Rs.)
1. No. of gardeners required
2. Charges for each gardener
3. Charges for dispose of garbage
4. Tools & tackles charges (cost of plants, seasonal
seeds, manure, pesticide, insecticide) including tax
2.0 Scope of work:
2.1 Providing of services of skilled & regular gardeners for maintenance of lawns
and plants;
2.2 Providing of Tools, tackles, equipment and other miscellaneous articles including
Hose pipe as required;
2.3 Providing of manure and fertilizers, insecticides and pesticides etc. as required;
2.4 Providing of various seasonal flower seeds used to beautify the lawns and
garden;
2.5 Supervisor visit on every alternate work i.e. twice in a month;
2.6 To maintain in-house nursery for seasonal plants at Apparel House;
3.0 Work experience:
3.1 Agencies dealing in horticulture work, who have completed similar work in Govt.
/ Semi Govt. Or organization of repute etc. during last three years are eligible to
participate.
4.0 Prices:
4.1 Unless explicitly stated otherwise in the Tender Documents, the contractor shall
be responsible for the whole works and payment shall be as per accepted rates
based on the activities carried out as in the Scope of work.
4.2 The rate quoted by the tenderer shall be inclusive of all duties, taxes, fees and
other levies, materials etc.
5.0 Schedule and terms of payment:
5.1 The contract is firm and fixed and no escalation will be permissible during the
currency of the contract except for applicable government taxes. TDS as
applicable from time to time shall be recovered from the bill.
5.2 No advance payment in any case shall be made. Payment shall be made on
expiry of each month or receipt of proper invoice alongwith documents
confirming monthly payment of PF and ESI etc. in respect of each deputed
gardener and on approval by the competent authority for the number of days
the gardener (s) remain on leave or absent.
6.0 Period of Contract:
6.1 The tenure of the contract will be initially for a period of one year even though
the contract proposed is for 02 years. If the work is not satisfactory, the contract
may either be terminated by given one month’s notice or another three months
time will be given for improvement. By mutual agreement the contract can be
renewed for a further period of one year in case the services are found
satisfactory by the Council.
7.0 Arbitration:
7.1 In the event of any dispute or different arising under the contract agreement,
the same shall be referred to the sole arbitration of Secretary General, AEPC or
any other appointed by him. The award of the arbitrator shall be final and
binding on both the parties. The venue of arbitration proceeding shall be at AEPC
Head Office, Gurgaon, Haryana or such place as the arbitrator may decide. The
Courts at Haryana only shall have the jurisdiction to decide any dispute that may
arise in relation to the Contract.
General Terms & Conditions:
i. The maintenance work should be carried out as per norms and standards and in
such a manner that all premises look neat and clean. Similarly the waste should
be carried out and disposed off in a manner without affecting the environment.
ii. The Contractor will be responsible for complying with all the relevant labour laws
/ regulations prevailing during the period and must provide a self-attested
certificate of Provident Fund and ESI Registration as applicable.
iii. The Contractor must attach a self-attested copy of GST, PAN No. etc. as
applicable.
iv. Any damage done to the existing installation, equipment or to the building
particularly due to negligence on the part of the contractor or its worker shall be
entirely responsibility of the contractor to repair, rectify or replace the same free
of cost.
v. In case any accident occurs due to any reasons during maintenance work etc.
during the period of contract within AEPC complex, AEPC will not be responsible
in any way for the same.
vi. The agency is advised to visit and examine the Site of Works and its surroundings
between 10 am to 4 pm at his/their cost and obtain for himself on his own
responsibility all information that may be necessary for preparing the quotes.
vii. The agency shall be deemed to have inspected the site and its surroundings
beforehand and taken into account all relevant factors pertaining to the Site in
the preparation and submission of the quote.
viii. The submitted quotes shall remain valid and o |