Name: ORGANISING REVERSE BUYER SELLER MEET (RBSM) at 3 RD edition of WORLD FOOD INDIA (WFI) scheduled for 19TH-22ND September 2024 at BHARAT MANDAPAM (Pragati Maidan) New Delhi
Start: 2024-06-24
End: 2024-07-11
Location: AGRICULTURAL AND PROCESSED FOOD PRODUCTS EXPORT DEVELOPMENT AUTHORITY

Organization Details:

Organization Name:

AGRICULTURAL AND PROCESSED FOOD PRODUCTS EXPORT DEVELOPMENT AUTHORITY

Country:

India

Contact Person:

Address:

Agricultural And Processed Food Products Export Development Authority,
Assistant General Man ,

Contact Details - Email:

Phone

Notice Details:

Notice Type

Tender Notice

Bidding Type

Other

Notice No.

83269083

Deadline

2024-07-11

Description

Page 1 of 18
Date: 20/ 06/ 2024
AGRICULTURAL & PROCESSED FOOD PRODUCTS EXPORT DEVELOPMENT
AUTHORITY (APEDA) invites
Bids from EVENT MANAGEMENT AGENCY(IES) (EMAs) for ORGANISING
REVERSE BUYER SELLER MEET (RBSM) at 3
RD edition of WORLD FOOD INDIA
(WFI) scheduled for 19TH-22ND September 2024 at BHARAT MANDAPAM (Pragati
Maidan) New Delhi
1. INTRODUCTION
1.1 The Agricultural and Processed Food Products Export Development Authority
(APEDA) was established by the Government of India under the Agricultural
and Processed Food Products Export Development Authority Act, 1985.
1.2 APEDA is mandated with the responsibility of export promotion and
development of the specified scheduled products.
1.3 To know more about APEDA, please visit our website
https://apeda.gov.in/apedawebsite/
2. ABOUT WORLD FOOD INDIA (WFI) 2024:
2.1. With the objective of introducing the world to rich Indian food culture as well as
promoting investments in the diverse food processing sector of the country, the
Ministry of Food Processing Industries (MoFPI) launched the first edition of
World Food India (WFI) in 2017. In view of celebrating 2023 as the International
Year of Millets and to bring global food processing industry together, the
Ministry of Food Processing Industries organized the second edition of WFI in
2023. This year, WFI 2024 will be organized from 19th to 22nd September 2024
in Bharat Mandapam at Pragati Maidan, New Delhi. For further details please
visit WFI 2024 website https://www.worldfoodindia.gov.in/
2.2. APEDA will participate and set up a pavilion to showcase and market the Indian
Agricultural and Processed Food Products in WFI 2024 event.
2.3. To accomplish APEDA’s objectives, through participation in WFI, 2024, APEDA
is looking to gain the global presence and accordingly it is planning to invite
buyers, dignitaries, policy makers from international market to WFI 2024 to
showcase and facilitate development and promotion of APEDA’s scheduled
products.
2.4 APEDA is also planning to facilitate the interaction among International and
domestic entities by organizing “Reverse Buyer Seller Meet (RBSM)”. The
RBSM will be an opportunity for Indian Exporters and international buyers to
have B2B meetings for sourcing agricultural and processed food products from
India and to also discuss possible collaborations.
Page 2 of 18
3. ABOUT THE ASSIGNMENT
3.1. APEDA is inviting bids from the interested Event Management Companies
(EMCs) for organizing Reverse Buyer Seller Meet (RBSM) during the World
Food India, 2024 and other related activities.
3.2. The work will be assigned on a turnkey basis. However, the EMC has to work in
close coordination with APEDA as well as other agencies as envisaged in the
Para 4.4. The decision of APEDA in organizing RBSM and other related
activities will be final and binding in all respect.
3.3. The Scope of Work and Terms & Conditions are provided in para 4-7 below.
4. SCOPE OF WORK
4.1 About 800-1000 buyers/importers are to be invited to participate in RBSM at
WFI 2024. The buyers are to be invited from potential importing countries
having interest in sourcing agro-products and processed food items from India.
4.2 The buyers/importers shall be provided any of the following three level of
amenities, according to the strategic importance of the Country and /or buyer
organization, as decided by the Committee duly constituted by APEDA and the
tentative number of buyers to be invited and catered to under each category is
listed below:
4.3 APEDA has the right to increase or decrease the number of buyers or realign
the number of buyers between different categories at its own discretion, with
prior intimation to the agency.
4.4 The scope of the work under the present Bid, shall consist of:
i. Shortlisting and selection of foreign buyers / Participants (out of the list
provided by APEDA),
ii. Obtaining their consent for their presence and getting them registered at
the portal
iii. Obtaining approval from APEDA constituted Committee,
iv. Facilitating the approved participants in making their VISA arrangements,
v. Coordination with the Hotel authorities, (Booked by APEDA)
Categories Level of Assistance No. of buyers
to be invited
Level 1 –
New Buyers
Air Tickets, Accommodation,
Local transport
Approx. 200
Level 2 –
Targeted Buyers
Accommodation,
Local transport
Approx. 500 including
buyers listed at level 1
Level 3-
Regular but
Genuine Buyers
Only local transport Approx. 400 other
than buyers listed
above
Page 3 of 18
vi. Coordination with Air Travel Ticketing agency(ies), (nominated by
APEDA)
vii. Coordination with Local Transport Agency(ies) (Nominated by APEDA)
viii. Planning and management of work related to RBSM at the Venue. This
will include the coordination between APEDA, the Participants (Both
buyers and Sellers) and the agency entrusted with the venue
management.
ix. Collection of RBSM fee from the exhibitors interested in participation at
the RBSM
x. Maintaining day wise record of participants’ attendance to the event.
xi. Such other activity(ies) as may be required for attaining the objective of
the assignment.
xii. The work shall neither include the civil work of any sort nor the
providing of food or other amenities to the participants in RBSM.
xiii. Thus, the activity shall be the deployment of providing of skilled, efficient
and experienced manpower only to manage the work enlisted from para
(i) to (xi) above.
DETAILS OF ABOVE ACTIVITIES ARE AS FOLLOWS:
4.5 APEDA will provide a list of scrutinized potential importers/buyers and the
selected agency

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