| Description |
1 | P a g e
Invitation of quotation
for
Printing and supply of Quotes
for
AIIMS Deoghar
Reference No.: AIIMS/Deoghar/Quotes/Central Library/ 2024-25/11
Date of Issue: 22nd April, 2024
Last Date of Submission: 16th May, 2024 at 05:00 PM.
All India Institute of Medical Sciences, Deoghar
Devipur campus, Ramsagar, Deoghar: 814152, Jharkhand
Email: procurement@aiimsdeoghar.edu.in
ALL INDIA INSTITUTE OF MEDICAL SCIENCES, DEOGHAR
अखिल भारतीय आयुर्विज्ञान संस्थान, देवघर
INSTITUTE OF NATIONAL IMPORTANCE UNDER MINISTRY OF HEALTH AND FAMILY WELFARE
(स्वास्थ्य और प ररवार कल्याण मं त्रालय के अं तर्ि त राष्ट्रीय महत्व की संस्थान)
Devipur campus, Ramsagar, Deoghar, (Jharkhand) - 814152
दे वीपु र परर सर , रामसागर , दे वघर, (झारखण्ड) – ८१४१५२
2 | P a g e
Reference no: AIIMS/Deoghar/Quotes/Central Library/ 2024-25/11
Invitation of quotation for printing and supply of Quotes for central library
at AIIMS Deoghar
Sealed Quotations are invited on behalf of AIIMS, Deoghar for printing and supply of
Quotes for central library (Annexure-I) required for the Institute as per terms &
conditions mentioned below. The filled quotations along with the entire required document
must reach in the office of the undersigned on or before 16.05.2024 at 05:00 PM. The
Envelope containing the quotation must be sealed and super scribed as under:-
“QUOTATION FOR PRINTING AND SUPPLY OF QUOTES AT AIIMS DEOGHAR REFENRENCE
NO.: AIIMS/DEOGHAR/QUOTES/CENTRAL LIBRARY/ 2024-25/11, DUE ON 16.05.2024 AT
05.00 PM”
The Quotation should be send to the address:-
LPC Chairperson
AIIMS Deoghar Devipur Campus,
IPD Block – A, 4th Floor LPC Office
Ramsagar, Deoghar, Jharkhand -814152.
1. Terms & Conditions:
a) The quotations received after this deadline or unsealed shall not be entertained
under any circumstances whatsoever. In case of postal delay this Institute will not be
responsible. The offer submitted by Fax / email shall not be considered and no
correspondence will be entertained in this matter.
b) Quotations must be in the enclosed prescribed Performa (Annexure -2) on the
letter head of the firm duly signed by the Proprietor/ Partner/ Director or their
authorized representative, In case of signing of quotation by the authorized
representative letter of authorization must be attached with the quotation.
c) The work should be executed as per direction of the nominated person.
d) The printing should be done as per the Performa attached at the end of
document.
e) Final printing should be done after proofreading and approval of the draft by the
concerned department.
f) The supplier should print and supply all the mentioned items.
g) Rates must be quoted in Indian rupees.
h) Rates must be inclusive of all charges (including Freight charges, Insurance,
installation, taxes etc.).
i) No overwriting or cutting is permitted in the rate. If found, the quotation shall be
summarily rejected.
j) The rates quoted must be valid for 120 days minimum from the date of opening
of the quotation and silence of any tendered on this issue shall be treated as agreed
with this condition.
k) Total cost/amount will be taken in consideration for L1. Becoming L1 will not be
the criteria for awarding of purchase order unless the rates are reasonable & justified.
l) Quotations qualified by such vague and indefinite expressions such as “subject to prior
confirmation”, “subject to immediate acceptance” etc. will be treated as vague offers
3 | P a g e
and it will be rejected accordingly. Any conditional quotation shall be rejected
summarily.
m) Delivery Period – within 20 days from the issue of work order.
n) Liquidated Damage: - If the supplier fails to deliver the material on or before the
stipulated date, then a penalty at the rate of 0.5 % per week of the total order value
shall be levied subject to maximum of 10% of the total order value.
o) Payment Terms: Payment will be only after satisfactorily delivery / commissioning of
material and after inspection by the AIIMS Deoghar.
p) The firm / agency may satisfy the following conditions and attach self-attested copy
of the same with the quotation:
- The firm shall have valid GST / Other taxes and IT PAN.
- Registration of firm.
- The firm should not be black listed by any Government agency/Department.
- Similar work order of any government institute.
q) Quotations qualified by such vague and indefinite expressions such as “subject to prior
confirmation”, “subject to immediate acceptance” etc. will be treated as vague offers
and It will be rejected accordingly. Any conditional quotation shall be rejected
summarily.
r) Disputes: -In the event of any dispute or disagreement arising between the
contractors and any other department of AIIMS Deoghar with regards to the
interpretation of “Terms & Conditions” of this inquiry, the same shall be referred to
arbitrator appointed by The Executive Director, AIIMS, Deoghar, whose decision will
be final and binding upon the contractor.
s) AIIMS Deoghar reserve the right to accept or reject any or all quotations without
assigning any reason there of and also does not bind itself to accepted the lowest
quotation.
t) No quotation will be accepted if received after due date. The envelope containing
quotation should be sealed with WAX/TAPE on both sides.
u) Procurement will be as per rule GFR-154 of Government of India.
Encl.: Annexure 1 (Specification)
Annexure 2 (Format of price bid)
4 | P a g e
(Annexure - 1)
Reference no: AIIMS/Deoghar/Quotes/Central Library/ 2024-25/11
S. No. Name of Items with Specification Qty.
1
Quotes
Size – 12 X 16 inch
Material – Print hard bond
30
|