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NOTICE INVITING QUOTATION
Ref No: Date: 16/10/2023
Sub: Sealed Quotations are invited from the bonafide and resourceful Vendors for Procurement of
Sports Equipment for New Town Campus of Aliah University.
Aliah University, Kolkata a Premier Educational Institute under the Dept of MA&ME, GoWB, invites Sealed
Quotations are invited from the bonafide and resourceful Vendors for Procurement of Sports
Equipment for New Town Campus of Aliah University. The tentative quantity of the required items along
with technical configuration of each items are mentioned at Annexure separately. Aliah University is looking
for interested bidders who have experience in supplying of above type of materials. NIQ document will be
downloaded from Website of Aliah University, http://www.aliah.ac.in. Tender must be submitted on or
before 03/11/2023 at 03 P.M (Strictly) at the Office of the Registrar, Aliah University, IIA/27, New Town,
Kolkata- 700160, West Bengal, India by Speed-post/registered Post/by hand. Incomplete applications or
applications received after the last date of submission will not be considered. The sealed envelope must
be with super scribing the Name, e-mail, Contact No. of Tenderer, NIQ Reference Number and
Purpose of NIQ. In this regard Techno-Commercial Bids has been invited in two fold basis i.e. Technical
Bid and Financial Bid. Interested bidders are requested to provide their Quotes following the Application
Format in Annexure- II in their official letter head along with signed Compliance Statement and Price Bid
(Annexure– III). The Bidders are also requested to go through the Annexure- I for relevant terms and
conditions necessary for participation in this bid. The University retains the right to cancel any of the
items at a later date after the contract is awarded. The University at its own discretion may cancel any or all
the bids without assigning any reason thereof. They must read and accept Terms and Conditions and
scope of work of this NIQ as per Annexure- I. For any information in this regard please visit Sports
Board of Aliah University New Town Campus. Information may also seek from the following e-mails to
storeandpurchase@aliah.ac.in; with a copy to registrar@aliah.ac.in; the emails will be forwarded to the
respective Department.
ANNEXURE I: GENERAL TERMS & CONDITIONS
1. The Work must be completed within Thirty Days of Issuing Work Order to Sports Section of Aliah
University, New Town Campus On the door delivery will be necessary.
2. If the selected party is unable to provide sample item within the stipulated time period, Authority, Aliah
University shall reserve the right to cancel the PO/LOI/ Work Order
3. The vendor should bear all the transportation & insurance risk till the delivery point. Selected bidder
shall take all possible care for Govt. Property & of any damages due to negligence of his workers.
4. All disputes are subject to exclusive jurisdiction of competent Court and Forum in Kolkata, India only.
Aliah University
(An autonomous Institution under the Department of Minority Affairs & Madrasah
Education, Govt. of WB)
IIA/27, New Town, Rajarhat, Kolkata – 700 156, West Bengal
Web: www.aliah.ac.in
Sl. Schedule Date & Time
1 Date of uploading of NIQ (Publishing Date) at Aliah University Website 16/10/2023 at 01 P.M
2 Bid submission start date 17/10/2023 at 12 P.M
3 Bid Submission closing 03/11/2023 at 03 P.M
(Strictly)
4 Techno Commercial Bid opening date O/o The Registrar, IIA/27, New
Town, Rajarhat, Kolkata – 700 160. (The Bid Opening date and time is
tentative and could be open on availability of Concerned Committee
Members)
06/11/2023 at 12 P.M
Sd/-
Registrar
Aliah University
023/AU/REG/NIQ/23-24
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5. The bid should be complete in all respects and duly signed wherever required. Incomplete and
unsigned offer will not be accepted.
6. Payment terms: 100% payment will be released within sixty (60) days only after successful receiving of
the supplied items duly certified by the concern authority/committee. No advance payment or payment
against Performa invoice will be made. Payment will be made after receipt, inspection, and
installation/testing. The payment will be made by RTGS / FUND Transfer mode only. Hence, following
information must be clearly written in the Price Bid for RTGS / FUND TRANSFER:
A. Name of the Firm with complete postal address
B. Name of the Bank with Branch where the Account exist
C. IFSC CODE
D. ACCOUNT No
E. PAN No
7. The categories of items and quantity indicated in the NIQ Document are tentative. Aliah University (AU),
however, reserves the right to increase or decrease the quantity or delete some or all of the items
depending on the needs of the AU and availability of funds without assigning any reasons.
8. Bid shall remain valid for a period not less than 180 (One Hundred Eighty) days after the dead line date
for Bid submission.
9. Any dispute arising out of this contract shall be referred to the Registrar, Aliah University, and if either
of the parties hereto is dissatisfied with the decision, the dispute shall be referred to the decision of an
Arbitrator, who should be acceptable to both the parties, to be appointed by the Vice-Chancellor of the
University. The decision of such Arbitrator shall be final and binding on both the parties.
10. THE BIDDER IS REQUESTED TO VISIT THE SPORTS BOARD TO VERIFY
THE SAMPLE AVAILABLE AND ASSESS THE EXACT WORK BEFORE
SUBMISSION OF QUOTATION
11. The rates quoted will remain valid for one year from the date of acceptance of this award of contract.
However, the contract can be extended for a further period of one year at the discretion of this University
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