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INDIRA GANDHI INSTITUTE OF DEVELOPMENT RESEARCH
GOREGAON (EAST), MUMBAI
RFQ No. IGIDR/RFQ/2024/ED/09 Dated 09.05.2024
REQUEST FOR QUOTATION
FOR
Annual Contract for Providing Ambulance Service at IGIDR
INDIRA GANDHI INSTITUTE OF DEVELOPMENT RESEARCH
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Gen. A.K. Vaidya Marg, Film city Road, Santosh Nagar, Goregaon (East), Mumbai-400065.
Telephone: 022 6909 6200/507. Fax: 022 6909 6399.
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SECTION-‘A’
GENERAL INSTRUCTIONS TO BIDDERS
1. A quotation should be addressed to The Registrar, Indira Gandhi Institute of Development
Research, Goregaon (East), Mumbai-400065.
2. The scanned copy of the quotation is to be submitted through e-mail to tender@igidr.ac.in, with the
subject of an e-mail mentioned as “Annual Contract for Providing Ambulance Service at IGIDR,”
respectively. All the required documents should be scanned and merged into a single PDF file or
zipped into a single file and attached to the E-mail. The bid file should be attached as a PDF
document/zip file protected with a password, and the password will be shared during bid
opening through an online meeting. The vendor should keep their password securely with them
and be required to give it only when asked in an online meeting for bid opening. If a bidder
cannot attach a single bid file to an e-mail, they can split their bid and submit in multiple e-mails
with mentioning in the e-mail subject as Part-I, II, III…. etc.
3. The bids will be received on 31st May 2024 at the end of the day. Each page of the RFQ document is
under their stamp and signature. No quotation will be accepted after the due date under any
circumstances whatsoever.
4. The E-mail bid with the subject “Annual Contract for providing Ambulance Service at IGIDR”
shall be opened by the tender opening committee on the following working day, on 3
rd June 2024,
at 02:30 PM through an online meeting platform. The link to the meeting will be shared with
participating bidders. If the Government declares a holiday on the day of opening the bids, the bids
will be opened on the next working day at the same time.
5. Bidders should provide their bid password in a PDF/Zip file when opening the bids. If a bidder
can NOT give a password for the bid file at the time of opening, their bid shall be rejected. We
encourage the bidder to submit their bid file protected with a password; however, if the bidder
cannot submit their bid in a password-protected file, they can also submit a bid without a
password.
6. Quotations shall remain valid for acceptance by the Institute for three months from the date of opening
the bid, and the bidder shall not cancel or withdraw the quotation during this period.
7. The bidder must use only the bid forms issued by the Institute to fill in the rates. Any
addition/alteration in the text of the RFQ form made by the bidder shall not be valid and be treated as
null and void.
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8. Rates should be quoted in figures and words in the specified columns. The initials of the bidder/vendor
must attest to all erasures and alterations made while filling out the quotation. Overwriting of figures
is not permitted.
9. Each page of the RFQ document should be signed by the authorized person or persons submitting the
RFQ in token of his/their having acquainted himself/themselves with the terms & conditions of the
contract as laid down. Any bid with any of the documents not so signed will be rejected.
10. The rates shall also be firm and not subject to exchange variations or conditions. A quotation must
include in their rates applicable GST and any other tax and stamp duty or other levies, whether
existing or future, levied by the Central Government or any State Government or Local Authority, if
applicable. No claim in respect of GST or any other tax, stamp duty, or levy, whether existing or
future, shall be entertained by the Institute.
11. The intending bidder can obtain any clarifications regarding the RFQ document, nature of work, any
other details, etc., if any, by contacting Mr. Samir Parab (Administrative Officer) on his mobile8097171963 or through e-mail at administrativeofficer@igidr.ac.in or from the Administration
Office of the Indira Gandhi Institute of Development Research, Goregaon, Mumbai-400 065 on
any Institute`s working day.
I/We hereby declare that I/we have read and understood the above instructions, which will remain
binding upon me/us.
Place: Signature of the Bidder with stamp
Date:
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SECTION-‘B’
GENERAL TERMS AND CONDITIONS
Upon the declaration of an intending vendor/bidder to be the Successful Bidder by the Institute, they shall be
subject to the following terms and conditions.
1. The successful bidder shall provide the services strictly in accordance with the scope of work and as
per detailed instructions of the Institute.
2. In all disputes arising from the work, the matter shall be referred to the Registrar Indira Gandhi
Institute of Development Research, Goregaon, for a decision.
3. Arbitration Clause: In the event that the Successful Bidder is not satisfied by the decision of the
Registrar, Indira Gandhi Institute of Development Research, the dispute shall be settled by arbitration
in accordance with the provisions of the Arbitration and Conciliation Act, 1996, or any enactment
thereof. The Arbitral Tribunal shall consist of one arbitrator appointed by the Institute. The place of
arbitration shall be Mumbai, and any award, whether interim or final, shall be made and deemed for all
purposes between the parties to be made in Mumbai. The arbitration proceedings shall be conducted in
English, and any award or awards shall be rendered in English. The procedural law of the arbitration
shall be the Indian law. The arbitral tribunal's award s |