| Description |
INSTITUTE OF MATHEMATICS & APPLICATIONS
Science and Technology Department, Govt. of Odisha
Andharua, Bhubaneswar-751029
Signature with Agency Seal Page 1 of 35
Tender Document
For
Selection of Agency
For Providing
Catering Services
Tender Enquiry No. IMA/ 01(H)/1163/2023 Date: 11.12.2023
Institute of Mathematics and Applications,
Andharua, Bhubaneswar-751029
Website: https://iomaorissa.ac.in
INSTITUTE OF MATHEMATICS & APPLICATIONS
Science and Technology Department, Govt. of Odisha
Andharua, Bhubaneswar-751029
Signature with Agency Seal Page 2 of 35
CONTENTS OF TENDER DOCUMENT
CONTRACT FOR PROVIDING CATERING SERVICES FOR HOSTEL OF
INSTITUTE OF MATHEMEMATICS AND APPLICATIONS,
ANDHARUA, BHUBANESWAR
Section No. Description Page No.
Notice Inviting Tender 3
I Eligibility Criteria for Caterers 4
II Scope of Work 5
General Instructions 6-10
Terms and Conditions of the Contract 11-20
ANNEXURES
I Technical Bid-Caterers Profile 21-25
II Check List for Technical Bid 26
III Financial Bid 27-28
IV Form of Undertaking of Truthfulness of the Tender
participation
29
V Bank Mandate Form 30
VI Required minimum staff engaged 31
VII Mess Menu 32-35
INSTITUTE OF MATHEMATICS & APPLICATIONS
Science and Technology Department, Govt. of Odisha
Andharua, Bhubaneswar-751029
Signature with Agency Seal Page 3 of 35
NOTICE INVITING TENDER FOR CATERING SERVICES
NIT No. IMA/ / /2023 Date:
Sealed Tenders are invited under Two Bid systems (Part- I: Technical Bid and Part –II: Price
Bid) from approved and eligible agencies having an average annual turnover of Rs. 45.00 Lakh
or more from Catering Services during the last three financial years for providing Catering
Services to different Hostels/Halls of Residences of Government Organisations / Autonomous
Bodies and Institutes like IITs, NITs, Central/State Universities and / or PSUs for at least Three
years or more as on closing date of this Tender. The Agencies must be holding valid licenses
under Contract Labour (Regulation & Abolition) Act, 1970, Food License and must be registered
with EPF, ESI, VAT, PAN and Service Tax.
Tender document can be downloaded from Institute’s website https://iomaorissa.ac.in. Tender
carries a non-refundable tender fee of Rs. 500/-(Rupees five hundred only) to be paid through a
Demand Draft drawn on any scheduled commercial bank in India in favour of “Director,
Institute of Mathematics and Applications, Bhubaneswar” payable at Bhubaneswar.
Publication of Tender;
Cost of Tender document: Rs. 500/- in the form of DD (Non Refundable)
Last date and time for submission
of Tenders:
26.12.2023, 1:00P.M
Date & Time of Tender Opening
(Technical Bids):
30.12.2023 at 3:30P.M
Opening of Financial Bid: Date and Time will be intimated in due course of time.
Earnest Money Deposit ( EMD): Rs. 45,000/- (Rupees forty-five Thousand only) to be
submitted along with the Technical Bid in the form of a
crossed Demand Draft drawn on any Nationalized /
Scheduled Bank of India in favour of “The Director,
Institute of Mathematics and Applications,
Bhubaneswar”.
Bids shall be addressed and sent to: Registrar, Institute of Mathematics and Applications,
Andharua, Bhubaneswar-751029 (Speed post or
Registered post only)
REGISTRAR
INSTITUTE OF MATHEMATICS & APPLICATIONS
Science and Technology Department, Govt. of Odisha
Andharua, Bhubaneswar-751029
Signature with Agency Seal Page 4 of 35
SECTION-I
ELIGIBILITY CRITERIA FOR CATERERS
Sealed tenders are invited under Two Bid System (Part-I: Technical Bid and Part-II: Financial Bid)
from approved and registered agencies meeting the following criteria:-
1. Must have provided Catering Services to reputed Government Organizations / Autonomous
Bodies and Institutes like IITs, NITs, Central/State Universities and / or PSUs for at least Three
years or more as on closing date of this Tender.
2. Must have Contract Labour License and Food Licence.
3. The Caterer must be a Proprietary/Partnership firm/Agency/Society legally constituted or
registered under the relevant Act.
4. Must be registered with EPF, ESI, and such other Tax Authorities as Income Tax and Service
Tax/GST for which the agency has to submit necessary documents such as PAN, TAN, and Service
Tax/GST, EPF and ESI Registration etc.
5. Must have an annual turnover of Rs. 45.00 (Fortyfive Lakhs) or more for each financial year
only from Catering Services during the last three financial Years [2019-20, 2020-21, 2021-22]
in the books of Account and need to submit Audited Profit & Loss Accounts and IT Returns and
Balance sheet of the Caterer during 01.04.2019 to 31.03.2022.
6. Caterer must have successfully carried out the catering services (preferably in Central/State
Government/ Autonomous educational institute/PSU for similar completed work of more than
120 persons as on the closing date of the tender. The “Organization” means the Government
organizations / autonomous bodies and institutes like IITs, NITs, Central/State Universities and /
or PSUs.
7. The Caterer must submit Customer Satisfactory Performance Report (CSPR) from same
organizations for which experience certificate is being submitted (as mentioned in Clause No. 6)
for the Financial Year in which they have provided the qualifying Catering Services. Such CSPR
must be signed by the authorized signatory of the eligible organization concerned.
8. Complete details of clients of the Caterer must be enclosed with the Technical bid; Client(s)
address, name of contact person with phone numbers must be listed in the enclosure. Inspection
committees will carry out surprise visits to establishments/ mess/ dining |