| Description |
ANNA UNIVERSITY
Sardar Patel Road, Chennai – 600 025
E- Tender
for
Providing Housekeeping & Sanitation Services on
Outsourcing to Anna University, Chennai
Ref. No. 004 / AU / 2023 – 24
Date: 16.03.2024
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INDEX
S. No. Contents
1. Section 1 – Invitation for Bids
2. Section 2 – Scope of Work
3. Section 3 – Eligibility Criteria & Technical Bid
4. Section 4 – Financial Bid
5. Section 5 – Evaluation of Bids
6. Section 6 – Terms & Conditions of Contract
7. Section 7 – Forms
8. Section 8 – Checklist
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SECTION 1 – INVITATION FOR BIDS
1. About the University
Anna University (AU), one of the premier Technical Universities in the Country, is
offering various Programmes in the fields of Engineering, Technology, Architecture,
Management & Applied Sciences. Anna University serves the community for the
societal development through excellence in Teaching, Research & Consultancy works
in various domains of Engineering and producing professionals with technical expertise,
professional skills and ethical values. A complete list of Departments & Centres in Anna
University is available at “www.annauniv.edu”. Anna University requires services of a
reputed, well established Company / Firm / Agency for materials
Manpower Services for Housekeeping Services in the Buildings of Main,
Tharamani and MIT Campuses, Anna University, Chennai-25.
2. Notice Inviting Tender
The University invites bids from eligible, experienced and financially sound
Companies / Firms / Agencies for ‘E- Tender for Providing Housekeeping &
Sanitation Services on outsourcing basis in the Buildings of Main, Tharamani
and MIT Campuses, Anna University, Chennai-25’’ for a period of one year. This
tender will be governed by the Tamil Nadu Transparency in Tenders Act, 1998 and The
Tamil Nadu Transparency in Tenders Rules, 2000 and subsequent amendments thereof
are applicable to this Tender.
Prospective bidders shall visit the University and acquaint themselves with the
scope & schedule of work before participating in the pre-bid meeting, if required. In
order to familiarise the bidders on scope of the work and obligations in the proposed
contract, a pre-bid meeting will be conducted with bidders.
For any queries related to the Bid submission, bidders shall contact by email
registrar@annauniv.edu or telephone number 044 – 2235 7004 (from 10:00 AM to
05:00 PM in all working days).
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The tenders are in Two bid System (a) Technical Bid and (b) Financial Bid. All the
bidders are requested to go through the instructions, terms & conditions and specifications
laid down in the Tender document. Failure to furnish all required information in every aspect
will be at their risk and may result in the rejection of their bids. All tender documents including
Technical and Financial bids should be submitted in Tamil Nadu Government Tender
Portal (www.tntenders.gov.in)
The Companies / Firms / Agencies not fulfilling the "Eligibility Criteria" as per Section 3
will not be considered and will be summarily rejected.
Tender Document No. 004 / AU / 2024 – 25
Date of Tender Document 16.03.2024
Description Providing Housekeeping & Sanitation Services on
Outsourcing to Anna University, Chennai
Estimated Tender Value
Rs. 5,69,00,000/-
(Rupees Five Crore and Sixty-Nine Lakhs only)
EMD Value
Rs. 5,69,000/-
(Rupees Five Lakh and Sixty-Nine Thousand only)
Last Date & Time of
submission of Online Bid
16.04.2024 (up to 03:00 PM)
Submission of Bids
Two Bid System will be followed for this tender
(Technical Bid and Financial Bid).
The proposals shall be submitted in two parts, viz.,
Technical Bid and Financial Bid and should be as
per the formats given in Forms.
Bid documents will be available on website –
‘https://tntenders.gov.in’ from 16.03.2024 to
16.04.2024 up to 03:00 PM for submission of bids.
The bidders must possess a Digital Signature
Certificate and submission of bids is through
online on ‘https://tntenders.gov.in’ and any other
mode is not accepted.
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Place of Opening of Bids
Academic Council Hall, Anna University,
Chennai – 600 025.
Date and Time of Opening of
Bids 17.04.2024 at 03:00 PM
Place of Pre-Bid Meeting Academic Council Hall, Anna University,
Chennai – 600 025.
Date & Time of Pre-Bid
Meeting
21.03.2024 at 11:00 AM
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SECTION 2 – SCOPE OF WORK
(A). Providing housekeeping services in all buildings as listed in Table 1 with
area with minimum manpower stipulated in Table 1a through method
outlined in section 2.1 with cleaning schedule stipulated in Table 2 using
cleaning equipment listed in Table 3 and materials / consumables as listed in
Table 4. Any additional requirements / variations of manpower including
machines and materials is the sole discretion of AU and the same shall be
communicated to the Company / Firm / Agency, which will be final and
binding, as and when the need arises during the period of contract.
(B). Initially, the contract will be awarded for one year. The period shall be further
extended to another one year, depending on the satisfactory performance
and as recommended by the Anna University Empowered Expert
Committee. The estimated cost of the work is Rs. 5,69,00,000/-
(Rupees Five Crore and Sixty-Nine Lakhs only)
(C). Pre-qualification of the Company / Firm / Agency shall not imply final
acceptance of the Financial Bid. The Company / Firm / Agency may be
rejected at any point during Technical or Financial evaluation. The decision in
regard to acceptance and / or rejection of any offer in part or full shall be the
sole discretion of Anna University and decision in this regard shall be binding
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