Name: Providing Laundry Services at IIM Tiruchirappalli
Start: 2024-05-02
End: 2024-05-22
Location: Indian Institute of Management Tiruchirappalli

Organization Details:

Organization Name:

Indian Institute of Management Tiruchirappalli

Country:

India

Contact Person:

- -

Address:

Trichy - Pudukkottai Main Road, Tiruchirappalli-620 024, Tamil Nadu - -,

Contact Details - Email:

purchase@iimtrichy.ac.in

Phone

0431-2505121/5122

Notice Details:

Notice Type

Tender Notice

Bidding Type

Other

Notice No.

81410013

Deadline

2024-05-22

Description

INDIAN INSTITUTE OF MANAGEMENT TIRUCHIRAPPALLI
Tender Ref. No. 24SP030T May 01, 2024
Seal and Signature of the Bidder Page 1 of 12
Tender for Providing Laundry Services at IIM Tiruchirappalli
Indian Institute of Management Tiruchirappalli (IIM Tiruchirappalli) is an Institute of National
Importance and more details are available in our website http://www.iimtrichy.ac.in.
IIM Tiruchirappalli invites sealed tender for the Interested bidders for “Providing Laundry
Services at IIM Tiruchirappalli”.
SCOPE OF WORK
a. Running and operation of Laundry Services for students, faculty, staff, guests, and residents
of the campus (approx. 1000 Nos.).
b. The tenderers are advised to visit the site before participating. The prospective bidders shall
visit the site on May 09, 2024 at 3.00 pm.
c. IIM Tiruchirappalli will not guarantee any minimum/maximum business.
d. The vendor shall fulfill the following responsibilities regarding cleanliness and sanitation:
i. Hygiene and sanitation standards should be strictly followed.
ii. Compliance with the hygiene standards will be checked periodically. Non-compliance
to hygiene standards will be sufficient reason to terminate the contract.
iii. Washing and Ironing of Clothes.
iv. Keeping the premises and surroundings neat, clean and hygienic.
v. Periodic cleansing as per laid down norms.
ELIGIBILITY CONDITIONS FOR BIDDERS
a. The bidder(s) should be registered with GST authority. Documentary proof needs to be
attached. Non-GST Declaration shall be accepted for the bidders who have an anual turnover
of less than Rs. 20 Lakhs.
b. The bidder should have an Operating Outlet with a similar kind of business in Tamil Nadu.
c. The vendor should have a minimum of 1-year experience in running the Laundry in any
Educational Institutes/State or Central Govt. Units/Private Sector Organisations.
d. Institute authorities shall visit the shop of the bidders.
PERIOD OF CONTRACT
The Contract period is initially for a period of One (01) year. However, the Contract shall be
extended for a further period of up to 3 more years on a yearly basis if the services provided by
the Agency are found to be satisfactory, on the same terms and conditions, and at the sole
discretion of the Institute. The decision of the Institute shall be final and binding on the
Contractor.
EARNEST MONEY DEPOSIT
a. The bidder(s) should remit an Earnest Money Deposit (EMD) of Rs. 5,000/- (Rupees Five
Thousand only) at the below-mentioned IIM Tiruchirappalli bank account through Online
transfer. The same will be released after the finalization of the tender to the unsuccessful
bidders.
INDIAN INSTITUTE OF MANAGEMENT TIRUCHIRAPPALLI
Tender Ref. No. 24SP030T May 01, 2024
Seal and Signature of the Bidder Page 2 of 12
Bank Account Details
Name of the Beneficiary: IIM Tiruchirappalli
Bank Name: State Bank of India
SB A/c. No: 32170808935
IFSC Code: SBIN0071187
b. A copy of the payment transaction receipt has to be attached with the Tender application
form, without which the tender won’t be considered for the bidding process.
c. The EMD of the unsuccessful bidders will be released after the finalization of the tender. No
interest is payable on the Earnest Money Deposit (EMD).
d. Exemption from the payment of EMD will be provided to the MSME bidders subject to the
production of a Valid and relevant MSME Certificate along with the tender document.
e. The bidders who seek exemption from EMD as per the clause above, if they withdraw or
modify their bids during the period of validity, or if they are awarded the contract, and they
fail to sign the contract or to submit performance security before the deadline defined in the
bid document, they will be suspended for three years or as decided by the competent authority
from being eligible to submit bids for contracts with the entity that invited the bids.
The Amount payable to IIM Tiruchirappalli
a. Rental Charges - The Vendor shall pay a sum of Rs. 5,000/- plus GST per month towards
monthly rent and machinery available on the laundromat.
b. Electricity Charges - IIMT shall provide electricity and charges will be levied as per the
prevalent tariff policy of TNEB Limited, applicable to IIMT as per actual consumption. A
separate meter will be fixed by the Institute.
c. Water Charges - Water will be supplied at cost by the Institute to the Vendor. The water
meter will be fixed by the Institute. Water charges will be levied on actual consumption every
month based on the meter readings and as per the following slabs:
i. Rs. 50 per kilo liters up to the consumption of 600 kilo liters per month.
ii. Rs 75 per kilo liters up to the consumption of above 600 kilo liters and up to 1000
kiloliters per month.
iii. Rs 100 per kilo liters up to the consumption of above 1000 kilo liters per month.
SELECTION OF VENDOR
a. The Contract order will be given to the L1 Vendor for a period of one year from the date of
issue.
b. The contract period for the respective vendor shall begin from the date of allotment of the
premises. It shall be valid for one year.
INDIAN INSTITUTE OF MANAGEMENT TIRUCHIRAPPALLI
Tender Ref. No. 24SP030T May 01, 2024
Seal and Signature of the Bidder Page 3 of 12
Price Bid Criteria
c. The bidder should quote the rate for all the items mentioned in the Price Bid (i.e. Annexure
–II) else the bid will be rejected.
d. Combined rate of Part-A (i.e. Ironing) of the Price Bid (i.e. Annexure-II) will be taken into
consideration for the selection of the L1 bidder. The bidder who quoted the lowest rate (L1)
will be awarded a work order for providing laundry services at IIM Tiruchirappalli.
e. Items mentioned in Part-B of the Price bid will be negotia

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