| Description |
Tender Document (RFP)
For Providing VSAT Satellite Bandwidth and
Comprehensive Annual Maintenance of 17
VSAT terminals along with 2 leased line
connectivity of 2 Mbps each
National Center for Seismology (NCS)
Ministry of Earth Sciences
Lodi Road, New Delhi-110 003
April 2023
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SECTION – I
GENERAL INSTRUCTIONS AND CONDITIOS
1. Introduction:
1.1 The Purchaser has issued this Tender Enquiry (TE) document for providing VSAT Services
as detailed in “Request for Proposal (RFP)”, which also indicates, inter alia, the required
Services for VSAT Satellite bandwidth and Comprehensive Annual Maintenance of 17
VSAT terminals installed under Real Time Seismic Monitoring Network (RTSMN) alongwith 2 leased line connectivity of 2Mbps each.
1.2 Bidders shall have to agree/accept all the terms and conditions of Tender document
including payment terms etc. Acceptance shall be unconditional and Bidders shall have no
claim and right in future on their terms, if any.
1.3 Whenever there is any conflict between the provision in the “General Instructions to
Bidders” with regard to specific item/para/clause under this section and that in the “RFP”,
the provision contained in the RFP shall have an over-riding effect and treated as final.
Any special instructions as per “RFP” section will also apply for this purchase. The
conditions (like qualification criteria, maintenance services, penalty charges, etc.)
mentioned in “RFP” will also apply for this purchase.
2. Language of Tender& Tender Currency:
2.1 The tender submitted by the bidder and all subsequent correspondence and documents
relating to the tender exchanged between the bidder and the purchaser, shall be written
in English language.
2.2 The tender currency is in Indian Rupees (₹) only. No payment will be made in foreign
currency.
3. Eligible Goods and Services: All goods and related VSAT services are to be supplied by the Indian
Equipment Manufacturing Firms or the System Integrator companies or VSAT Service Providers based
in India only.
4. Tender Validity:
4.1 The tenders shall remain valid for acceptance for a period of 180 days (one hundred
eighty days) after the date of tender opening prescribed in the Notice Inviting Tender
(NIT) document.
4.2 The purchaser reserves the right to accept in part or in full any tender or reject any tender
without assigning any reason or to cancel the tendering process and reject all tenders at
any time prior to award of contract, without incurring any liability, whatsoever to the
affected Bidder or Bidders.
5. Tendering Expenses: The Bidder shall bear all the costs and expenditure incurred and/or to be
incurred by them in preparation, and uploading their tender including attending the pre-bid
conference and/ or arranging demonstration of Services or Presentations before the Committee that
may be deemed necessary by the Purchaser.
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6. Price preference: Price preference shall be given to Micro and Small Industries registered for stores
and services specified in this tender document with National Small Industries Corporation or any
other Government Agencies as per the latest guidelines/orders from Government of India. Purchase
preference and quantity etc. shall be decided as per the Government of India orders. The Bidders
shall have to attach valid Registration Certificate. Micro and Small Enterprises are exempted for
submission of Earnest Money Deposit (EMD) also known as security deposit. However, Micro and
Small Enterprises are not exempted for Performance Security. Micro and Small Enterprises shall
have to furnish Performance Security; if purchase order is placed to them. There is no relaxation in
this regard.
7. Pre-Bid Conference:
7.1 Pre-bid conference shall be held as per NIT schedule, after pre-bid conference, tender
conditions will be frozen. No change will be permissible after pre-bid meeting.
Request for clarification needed; if any, may be sent before commencement of pre-bid
meeting. The date of Pre-Bid meeting is given in NIT. No reply in this regard shall be
sent to individual Bidders. Pre-Bid minutes shall be uploaded on GeM portal and on
www.seismo.gov.in/tenders.
7.2 Queries received in writing, from the Bidders, prior to the pre-bid meeting shall be
addressed. The queries can be sent to NCS through email at ravi5ravi@yahoo.com and
shanker.pal86@imd.gov.in.
7.3 Conditional tenders shall not be accepted on any ground and shall be rejected
straightway. If any clarification is required, the same should be obtained on or before
pre-bid meeting. No correspondence will be entertained after pre-bid meeting.
7.4 Regular visit of website: Prospective Bidders are advised to see GeM portal and NCS
website (www.seismo.gov.in/tenders) on regular basis for any change in NIT schedule,
amendment / corrigendum in Tender Document including technical requirement and
pre-bid minutes etc.
8. Amendments to Tender enquiry (TE) documents:
8.1 At any time, prior to the deadline for submission of tender, the purchaser may, for any
reason deemed fit by it, modify the Tender Enquiry document by issuing suitable
amendment(s) to it.
8.2 The amendment will be uploaded on www.seismo.gov.in/tenders and on GeM portal
only. In order to provide reasonable time to the prospective bidders to take necessary
action in preparing their tenders as per the amendment, the purchaser may, at its
discretion extend the deadline for the submission of tenders and other allied time frames,
which are linked with that deadline. In all cases, the information presented in GeM portal
should be considered as final and authentic.
9. Documents Comprising the Tender: Tender Enquiry Document seeks quotation in two parts by
following TWO Bid System. The First Part will be known as ‘Technical Bid’, and the Second Part |