| Description |
APPAREL EXPORT PROMOTION COUNCIL
REQUEST FOR PROPOSAL
FOR
“ENGAGEMENT OF AGENCY FOR PREPARING AEPC VIDEO”
Date: - 22nd April, 2024
Important Dates
Issue of RFP 22nd April, 2024
Last date & time for submission of RFP 1
st
May, 2024, 5.00 PM
Date & Time of opening of Technical
Bids
3
rd May, 2024 11:00 A.M
Presentation of Technical bids and
Inviting Financial Bid 6th – 7th May, 2024
Inviting Financial bids of the Technically
qualified bidders
10th May, 2024 11.00 AM
Opening of Financial Bids in the
presence of bidders
13
th May, 2024 at 12.00 Noon
The Quotation documents, complete in
all respect should be addressed to
Deputy Secretary General,
Apparel Export Promotion Council,
Apparel House, Sector – 44,
Institutional Area, Gurugram, Haryana
REQUEST FOR PROPOSAL FOR
“ENGAGEMENT OF AGENCY FOR PREPARING AEPC VIDEO”
------------------------------------------------------------------------------------
Apparel Export Promotion Council invites RFP for “Engagement of agency for preparing
AEPC video”
Proposals are invited from established agencies/firms (single entity) who have
successfully undertaken the similar projects in creating corporate movies with a minimum
experience of 2 years in the same domain.
The offer of proposals for preparing AEPC video will be valid for 60 days after opening of
proposal & contract for a period of 6 Months after submitting the final video.
Amendment in Quotation: At any time till 5 days before the deadline for submission of
bids, AEPC may, for any reason, whether at own initiative or in response to a clarification
requested by a prospective bidder, modify the quotation document by amendment. Such
modifications shall be uploaded in the AEPC website. All such amendments shall be
binding on all the bidders. AEPC also reserves the right to amend the dates mentioned in
the Quotation. AEPC reserves the rights to the dates mentioned in the Date sheet.
Scope of Work
AEPC’s corporate movie for promoting apparel exports & Brand India to global audience.
Scope of Assignment
• Duration - Around 12-15 minutes and should be in 4 KHD quality.
• Contours of the Coverage - AEPC infrastructure and role, Message of Chairman,
AEPC and some important officials, Highlight MoU’s and international linkages,
India’s strength - combination of huge production capacities and design capabilities,
capability to supply in shorter lead times, smaller MoQ’s, India’s inherent strengths,
industry friendly GoI policies, GoI’s push towards manmade garments etc., India’s
rapid stride in ESG compliances, Emerging technology and innovation in Apparel
manufacturing, smart factories.
• The language should be in English.
Terms of contract
• Preparation of script in consultation with AEPC.
• Relevant footage shoot across minimum 4 garment clusters – Delhi NCR /
Ludhiana / Jaipur / Tirupur.
• Agency having networks / Regional offices across these clusters would be
preferred.
• The agency need to develop the script, editing of movie, content writing, videos,
pictures, texts, etc for AEPC movie.
• No use of copyright videos, music, etc.
• Upon expiration of contract the agency should handover all data including raw
videos, music and source to AEPC.
• Agency may need to alter/edit the video and provide re-edited video within a period
of 6 months after submitting the final approved video without any extra cost.
• Any other point which may come up during the time of discussion to improve the
video which is not mentioned above to use.
• Agency needs to fix meetings or seek approvals to shoot the videos at Member’s
factories, government offices, etc. AEPC will not help seeking those permissions.
Timelines
The video should be ready within 40 days of issuance of work order or an extended date
as approved by AEPC with all the above mentioned requirements.
Procedure for Submission of Bids
The bidders will be required to submit quotations and documents latest by 01
st May,
2024. The quotes should be addressed to Deputy Secretary General, AEPC, Apparel
House, Institutional Area, Sector – 44, Gurugram, Haryana – 122003. The proposal
should consist of the followings documents:
1. Documentary evidence in support of Eligibility Criteria, namely copy of the
Balance sheet and profit and loss account of last 3 years.
2. Tender Document can be downloaded from the website of www.aepcindia.com
3. Copies of the work orders evidencing that the agency has experience in similar
work
4. The bidder should submit bid clearly mentioning “Technical Bid”
5. Financial bids will be taken only from the bidders who qualify Technical bid.
6. Photocopies License /Registration Certificate of the firm.
7. Copy of PAN Card
8. Copy of GST Registration
9. Demand Draft/Bank Transfer for Rs 20,000/- towards refundable EMD in favour of
“Apparel Export Promotion Council” payable at Gurugram, Haryana RTGS details
are given below:-
BENEFICIARY: APPAREL EXPORT PROMOTION COUNCIL
SAVING A/C NO 180401000020000
IFSC CODE IOBA0001804
BANK INDIAN OVERSEAS BANK
ADDRESS BRANCH APPAREL HOUSE, SECTOR 44,
INSTITUTIONAL AREA
GURUGRAM -122003
Important Note regarding Performance Guarantee: - The PERFORMANCE
GUARANTEE of the successful tenderer will be retained till performance bank
guarantee is furnished from a Govt. / nationalized/ Scheduled Bank for 8% value of
tendered amount for the period beyond three months of the last date of the contract.
On receipt and acceptance of the bank performance guarantee the amount will be
released without any interest.
10. The Quotation for Technical bid should be submitted, complete in all respects, on
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