| Description |
INDIAN INSTITUTE OF INFORMATION TECHNOLOGY, KALYANI
Autonomous institution under MOE, Govt. of India
&
Department of Information Technology & Electronics, Govt. of West Bengal
WEBEL IT Park, 14 Adivasi Para Kalyani -741235,
West Bengal, Tel: 033 2582 2240, website : www.iiitkalyani.ac.in
TENDER DOCUMENT
FOR
HIRING OF BUILDING FOR HOSTEL OF THE INSTITUTE
Tender No. IIITK/Tender/24-25/02 Date:- 07-06-2024NOTICE INVITING EXPRESSION OF INTEREST (EOI) FOR HIRING OF BUILDING FOR
HOSTEL ACCOMMODATION FOR STUDENTS AT KALYANI
Indian Institute of Information Technology, Kalyani invites Expression of Interest (EOI) for hiring of building
for hostel accommodation for its students. The buildings should be located in and around IIIT Kalyani,
within 3 KM radius (preferably) from IIIT Kalyani and will be hired on monthly rental basis.
Eligible and competent Building owners are requested to submit their offer in prescribed application form
under two bid systems.
Duly filled in EOI documents, complete in all respects should reach the office of the “Registrar, IIIT Kalyani,
Webel IT Park, opposite of Kalyani Water Treatment Plant, Block B, Kalyani, Nadia, W.B. – 741235.”
Last date for submission of Tender (EOI) is 26/06/2024 up to 03.00 P.M.
ESSENTIAL FEATURES OF REQUIRED ACCOMMODATION
1. Building to be hired – with a capacity for accommodation of 100 students or more
2. The building should be used exclusively for the hostel accommodation of IIIT Kalyani. No part of the
building could be used for any other purpose, what so over, including the residence of owner/others.
3. Each room should preferably accommodate 2 to 3 students.
4. The accommodation should have well ventilated and airy rooms with habitable condition, hygienic
environment, neat and clean.
5. Ample number of washbasins, bathrooms and toilets in good and hygienic condition be available in the
building for the students.
6. The rooms should be of adequate size with sufficient tube lights/LED lights and fans.
7. Electricity and Potable Water for drinking, bathing and cooking, must be available round the clock.
8. All the sanitary and water supply installations connections must have been provided in the facility.
9. Electrical installation and fittings like power plugs, switches, charging points etc must be in place.
10. The building should have suitable provision and adequate space for running Mess for students.
11. The Service provider/ Building owner must provide document of Sanctioned Electricity load.
12. Selected party shall be required to execute a lease agreement containing detailed terms & conditions
with IIIT Kalyani, in accordance with the provisions of the law applicable.
13. The Agreement shall be signed for a period of ONE year which may be extended for a further period on
mutually agreed terms and conditions on the satisfactory report of the students & Authority. The
agreement may be terminated by either party on giving a notice of 3 months to the other.
14. Building offered must be free from all encumbrances, claims and legal disputes etc.
15. The electricity and water supply lines / connection shall be provided by the owner at his own cost and
expenses. However, IIIT Kalyani shall pay charges for the said premises during the lease period on the basis
of actual consumption and submission of bill after payment.
16. Buildings should be preferably two storey including ground floor, with all the safety features and with
Safety Certificate.
17. IIIT Kalyani reserves the right to consider/reject any such proposal without assigning any reason. In
case of rejection of application, the decision of competent authority will be final and binding and the party
shall not be entitled to any compensation whatsoever for non issue of work.
18. The decision of IIIT Kalyani will be final in case of any dispute arising in the implementation of the terms
of the contract.
19. IIIT Kalyani will not pay any Holding Tax or dues for hired building separately. All taxes, if required to be
reimbursed, should be included in the rent.
20. The building should have been properly constructed as per the approved safety plans.
21. Any other salient aspect of the building which the party may like to mention.
22. The agreement for hiring of building/accommodation shall come into force immediately after it is
executed and shall remain in force for the period agreed upon.
23. PAYMANT: IIIT Kalyani will only be liable to pay fixed monthly charge, electricity on the basis of actual
consumption on reimbursement basis. Payment will be made by NEFT/RTGS month wise, on submission of
bill and documents.
24. IIIT Kalyani will not be liable to pay any charge for the normal wear and tear of fittings and fixtures in
the Building premises.
25. PENALTY CLAUSE: IIIT Kalyani reserves the right to check and inspect the Hostel premises on regular
basis by the authorized Officials / Expert Committee. Any deficiency or deviation in services from the
clauses mentioned in the EOI/Agreement may impose penalty on the service provider / building owner for
those deficient services. The penalty will be decided by the expert committee and the decision will be
binding on the service provider/ building owner.
26. TERMINATION: The Agreement may be terminated by giving three months’ notice by the either party
to the Agreement. However, during such notice period the buildings/accommodation along with all
ongoing facilities shall remain in the possession of IIIT Kalyani.
27. Eligible and competent Building owners are requested to submit their offer in prescribed application
form under two bid systems in the standard formats prescribed in the Tender documents, displayed as
TECHNICAL BID Annexure: 1 & FINANCIAL BID as Annex |