| Description |
RFQ Reference: 41/04/HR/2024-ISA Date: 30 April 2024
Subject: RFQ for Provision of Human Resource Services to International Solar Alliance (ISA)
SECTION 1: REQUEST FOR QUOTATION (RFQ)
ISA kindly requests your quotation for the provision of goods, works and/or services as detailed in Annex 1 of
this RFQ.
This Request for Quotation comprises the following documents:
Section 1: This Request Letter
Section 2: RFQ Instructions and Data
Annex 1: Schedule of Requirements
Annex 2: Quotation Submission Form
Annex 3: Technical and Financial Offer
When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that
quotations must be submitted using Annex 2: Quotation Submission Form and Annex 3 Technical and Financial
Offer, by the method and by the date and time indicated in Section 2. It is your responsibility to ensure that
your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for
whatever reason, will not be considered for evaluation.
The ISA recognizes the importance of valuing diversity and promoting inclusion in all our work programs and
partnerships. The ISA highly values engaging with organizations and/or teams that reflect its geographical and
diverse nature.
Thank you and we look forward to receiving your quotations.
Issued by: Vishal Pratap
Signature:
Title: Procurement Unit
Date: 30/04/2024
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SECTION 2: RFQ INSTRUCTIONS AND DATA
Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in
writing by ISA. This RFQ is conducted in accordance with the ISA Financial Regulations and
Procedures and ISA Procurement Manual
Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the
acceptance of the Bid by ISA. ISA is under no obligation to award a contract to any Bidder as a
result of this RFQ.
ISA reserves the right to cancel the procurement process at any stage without any liability of any
kind for ISA, upon notice to the bidders or publication of cancellation notice on ISA website
Deadline for
the Submission
of Quotation
May 21, 2024 by 2300 HRS IST
If any doubt exists as to the time zone in which the quotation should be submitted, refer to
http://www.timeanddate.com/worldclock/.
For eTendering submission - as indicated in eTendering system. Note that system time zone is in
EST/EDT (New York) time zone.
Method of
Submission
Quotations must be submitted as follows:
☐ E-tendering
☒ Dedicated Email Address
☐ Courier / Hand delivery
☐ Other Click or tap here to enter text.
Bid submission address: procurement@isolaralliance.org
▪ File Format: PDF files only
▪ File names must be maximum 60 characters long and must not contain any letter or special
character other than from Latin alphabet/keyboard.
▪ All files must be free of viruses and not corrupted.
▪ Max. File Size per transmission: 10 MB
▪ It is recommended that the entire Quotation be consolidated into as few attachments as
possible.
Mandatory subject of email: RFQ for Provision of Human Resource Services to International
Solar Alliance (ISA)
Cost of
preparation of
quotation
ISA shall not be responsible for any costs associated with a Bidder’s preparation and submission of
a quotation, regardless of the outcome or the manner of conducting the selection process.
Supplier Code
of Conduct,
Fraud,
Corruption,
All prospective suppliers must read the ISA Supplier Code of Conduct and acknowledge that it
provides the minimum standards expected of suppliers to the ISA. The Code of Conduct, which
includes principles on labour, human rights, environment and ethical conduct may be found at:
https://isolaralliance.org/images/ISA%20Supplier%20Code%20of%20Conduct_14.4.2023.final%20versi
on.pdf
Moreover, ISA strictly enforces a policy of zero tolerance on proscribed practices, including fraud,
corruption, collusion, unethical or unprofessional practices, and obstruction of ISA vendors and
requires all bidders/vendors to observe the highest standard of ethics during the procurement
process and contract implementation.
Gifts and
Hospitality
Bidders/vendors shall not offer gifts or hospitality of any kind to ISA staff members including
recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation,
or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, ISA: (a) Shall
reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent
practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either
indefinitely or for a stated period, to be awarded a contract if at any time it determines that the
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vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a ISA
contract.
Conflict of
Interest
ISA requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to
ISA if you, or any of your affiliates or personnel, were involved in the preparation of the
requirements, design, specifications, cost estimates, and other information used in this RFQ.
Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without
consideration for future work. Bidders found to have an undisclosed conflict of interest shall be
disqualified.
The ISA shall have the discretion to disqualify or proceed with a bidder who has disclosed a probable
conflict of interest subject to further evaluation and review of various factors such as access to sensitive
information which may confer unfair advantage as against other |