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Apparel Export Promotion Council
e-Tender Notice
A. e-tender is invited from reputed printing & publishing agencies for the Apparel
India magazine of AEPC, as per the scope of assignment attached at
Annexure-I.
B. Terms of Reference and other conditions are given at Annexure II.
C. Quotes should be submitted on email: aepctenders@aepcindia.com latest by
25
th June, 2024 up to 3:00pm. Please note that quotation sent to any email
other than aepctenders@aepcindia.com will not be considered.
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Annexure I
SCOPE OF THE WORK
➢ To print 60 +4 pages E-magazine in Flip Book Style.
➢ To print and to provide to AEPC “Apparel India” magazine in the following
specifications:
Apparel India Magazine (Inside – 60 pages + Cover – 4 pages).
SIZE : 8.25” X 11.25”
COLOURS : 4 + 4 colors
PROCESS : Offset
MATERIAL : Inside - 130gsm Matt Art Paper Cover –
300 gsm Matt Art Card
QUANTITY : 200 copies
BINDING : Perfect Binding
Cost inclusive of paper, CTP plates, printing, matt lamination and Perfect Binding.
Each magazine to be inserted into magic seal envelopes, supplied printed labels to be
pasted on magic seal envelopes. Conceptualizing, Editorial, Designing, Lay outing to
be done by the agency.
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Annexure II
TERM OF REFERENCE
To print and to provide to AEPC “Apparel India” magazine in the following
specification:
• The vendor is to publish inputs, to be generated and shared by AEPC, for
incorporating in Apparel India Magazine. The inputs published latest, procured
from the authenticated legal sources, with appropriate rights for its inclusion in
Apparel India Magazine.
• The vendor would be required to include garment sector policy adequacy by
major competing economies, general indicators for apparel and textile,
forecasts, latest market reports of major economies, oriented towards apparel
and textiles, information about FDI in apparel and textile sector, important news
related to garment industry with regard to sustainability, compliances, reports
of major international textile and apparel fairs, various researches and gist of
reports related to textile value chain, innovation in textile value chain, interviews
with various stakeholders; including buying houses / buyers, State Govt.,
Central Govt., Tax Authorities, Regulatory Authorities, AEPC, etc. for
publishing.
• To publish articles by journalists on infrastructure as a matter of interests to the
apparel industry and also as per the advice of AEPC, gist of various notifications
of MoC/DGFT/Excise/Customs/Services Tax/Income Tax and other regulatory
authorities.
• To appropriately place the information, received from AEPC without any
change.
• To print high resolution photographs in the Apparel India magazine, which is
worthy even on e-commerce platform gadgets like laptop/mobile phones
• To obtain approval of AEPC on all pages before these are sent to the Press for
printing.
Note: Upon satisfactory performance in keeping timeline and quality the
contract for printing could be extended for another year after end of initial
contract, subject to the approval of competent authority.
TIME – FRAME AND DELIVERABLES
The duration for the work is 12 months from the date of placement of the workorder. The selected agency would be required to submit draft-dummy report
before publishing. The draft matter of the publication has to be submitted each
month (next day, in case of holiday). Final publication is to be submitted after
detailed discussion with AEPC by 1st day of the month of publication (next day,
in case of holiday).
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EMD OF RS 15,000/- SHALL BE SUBMIT BY THE BIDDER
• The Bidders have to Submit an EMD of Rs. 15000/- along with the bid document
in form of DD, PO, Bank Transfer, etc. in favour of AEPC and refunded in the
case not being selected.
• the agency withdraws their offer during the period of tender validity, without
prior notice.
• The agency fails to honor the contract or refuses to comply with any or all terms
and conditions of the tender.
• After selection, the agency fails to honor the contract or refuses to comply with
any or all terms and conditions of the tender.
PERFORMANCE SECURITY OF RS 35,000/- SHALL BE FORFEITED BY THE
AEPC IN CASE
• The successful bidder whom will be awarded by the Contract shall submit
Performance Security amount of Rs. 35000/-
• Change in design from the approved design
• For non-performance or mid-way unilateral withdrawal from the assignment by
the agency, the EMD will be forfeited.
OTHERS
• The payment would be made after receipt of the printed items in required
standard specification/format/design and quantity along with proper bill and
challan.
• There shall be no escalation in the price during entire contract period, however,
either of the parties may if so decides, shall have the option to terminate its
contract by giving the other party prior written notice for three months.
• In case of any dispute, decision of Chairman, AEPC shall be final and binding.
• The losses to the AEPC which are directly attributable to the agency shall be
deducted from the bills /adjusted from the EMD.
• In case of any dispute or difference arising in relation to meaning or
interpretation of the agreement, Chairman, AEPC would be the final arbitrator.
The decision of the arbitrator shall be final and binding on both the parties.
• The advertisements in the Apparel India magazine shall be released on the
rates, to be specified by AEPC. The advertisement charges shall be receivable
in the favour of “Apparel Export Promotion Council” only. Receipt of
advertisement charges through any other route wo |