Name: Provision of Travel Management Service
Start: 2023-08-05
End: 2023-08-14
Location: International Centre for Research in Agroforestry

Organization Details:

Organization Name:

International Centre for Research in Agroforestry

Country:

India

Contact Person:

Address:

M-Power Jobs Services Private Limited 17, Vaishnavi Complex, Marudhamalai Main Road, Vadavalli, Coi ,

Contact Details - Email:

travelmanagement@ciforicraf.org

Phone

022 2412 7273

Notice Details:

Notice Type

Tender Notice

Bidding Type

Other

Notice No.

69867554

Deadline

2023-08-14

Description

Untitled 3
Request for Proposal:
Provision of Travel Management Service to ICRAF India Office

Planned Timetable

Issue Tender
30th June
23
Questions from
Supplier due date
03-08-2023
Response to the
questions
05-08-2023
Deadline for
submission
14-08-2023

Dear Sir/Madam,

The International
Centre for Research in Agroforestry – ICRAF (also
known by the brand name ‘World Agroforestry Centre’)
invites proposals for provision of Travel Management
Services. Please be guided by the form attached hereto as
Annex 3, in preparing your Proposal.

Submit your completed
response/proposalelectronically to travelmanagement@ciforicraf.org with
the email subject line

RFP- Travel
Management Services” by close of business day on 14th August 2023 by 1700hrs
(EAT) in two separate PDF files. Widely
named:

Technical Proposal (Single
PDF with all relevant supporting documents as mentioned
under technical bid in this RFP along with the signed copy
of ANNEXURE- III, IV, V)

Financial Proposal
(financial proposal pdf must be password protected).
Bidderwill share the password only upon a written request
from ICRAF.

Bidders, not qualified in
the technical evaluation will not be asked for financial
proposal’s password.

Raising of any query:
Supplier may mark any query to procurementicrafsouthasia@cifor-icraf.org by
close of business day on 3rd August 2023 by 1700hrs
(EAT)

Your Proposal must be
expressed in the English language and be valid for a minimum
period of 120 days.

While preparing your
Proposal, it shall remain your responsibility to ensure that
it reaches the address above on or before the deadline.
Proposals that are received by ICRAF after the deadline
indicated above, for whatever reason, shall not be
considered for evaluation.

Services proposed shall be
reviewed and evaluated based on completeness and compliance
to the Proposal and responsiveness with the requirements of
the RFP and all other annexes providing details of ICRAF
requirements.

The Proposal that complies
with all the requirements, meets all the evaluation criteria
and offers the best value for money shall be selected and
awarded the contract. Any offer that does not meet the
requirements shall be rejected.

Any discrepancy between the
unit price and the total price shall be re-computed by
ICRAF, and the unit price shall prevail, and the total price
corrected. If the Service Provider does not accept the final
price based on ICRAF’s re-computation and correction of
errors, its Proposal will be rejected.

No price variation due to
escalation, inflation, fluctuation in exchange rates, or any
other market factors shall be accepted by ICRAF after it has
received the Proposal. At the time of Award of Contract or
Purchase Order, ICRAF reserves the right to vary (increase
or decrease) the quantity of services and/or goods, by up to
a maximum twenty-five per cent (25%) of the total offer,
without any change in the unit price or other terms and
conditions. Payment terms for Invoices in the name of ICRAF
shall be 15 days upon receipt of invoice.

Any Contract or Purchase
Order that will be issued as a result of this RFP shall be
subject to the General Terms & Conditions and Supplier
Code of Conduct attached hereto. The mere
act of submission of a Proposal implies that the Service
Provider accepts without question the General Terms and
Conditions of ICRAF, provided as a supplementary document to
this request for proposal.

Please be advised that ICRAF
is not bound to accept any Proposal, nor award a contract or
Purchase order, nor be responsible for any costs associated
with a Service Providers preparation and submission of a
Proposal, regardless of the outcome or the manner of
conducting the selection process.

ICRAF encourages every
prospective Service Provider to prevent and avoid conflicts
of interest, by disclosing to ICRAF if they, or any of their
affiliates or personnel, were involved in the preparation of
the requirements, design, cost estimates, and o

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