| Description |
1
IITTM
Indian Institute of Tourism & Travel Management
(An autonomous body under Ministry of Tourism, Govt. of India)
Govindpuri, Gwalior–474011
Website: www.iittm.ac.in
TENDER FORINSTITUTE MESS
(BOYS & GIRLS)
Approx. 400 Students
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Notice Inviting Tender
Running of IITTM Students’ Mess for approx. 400 students
Tender Notification No : F. No. 1-Inst (326)/2022/Accts.
Tender Notification Date : 19.03.2023
Nature of work : Running of IITTM Students’ Mess for 400 students.
Tender Cost : Rs. 5000/- (Non-refundable)
EMD Amount : 5.00 Lac (Rupees Five lakh only) mandatory for all
except those who are exempted under specific
provisions of law or rules of Government of India Only.
Mode of Payment : The cost of the Tender Rs. 5000/- (Nonrefundable) and
EMD of Rs. 5.00 lakhs shall be payable by two separate
demand draft, drawn in favour of Director, IITTM,
payable at Gwalior and shall be remitted along with the
tender document by each Tenderer.
Period for contract : Initially for a period of 01 year which can extendable
for another 6 months or one year on the same terms
and conditions of contract, if the Mess services of the
successful contractor are found satisfactory during the
initial one year, depending on the circumstances
prevailing at the time of extension.
Last Date of submission of Tender : 10.04.2023 upto 3.00 PM
Date of Opening of Technical Bids : 10.04.2023 at 3.30 PM
Date of Opening of Commercial Bids : To be announced later
Address for the submission of Tender : The Director,
Indian Institute of Tourism and Travel Management,
Govindpui Gwalior-474011(M.P).
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CONTENTS OF THE TENDER DOCUMENT
No. Particular Page No.
1. Part – I Special Instructions for Two Part Tender: 4
a) Introduction 4
b) Bidding System 4
c) Scope of Work 4
d) Technical Qualifications 4
e) Opening of Technical Bid 5
f) Opening of Financial Bid 5
g) Quoting the Price 5
h) Cancellation of Tendering Process 5
i) Last date of submission of tender 5
j) details of documents to be submitted along with
tender (technical bid) –
5
k) Financial Bid 6
l) Evaluation of Bids 7
2 Part – II Definitions of terms 9
3 Part – III Scope of Work 10
4 Part – IV Quality / Brand of Items 12
5 Part – V Description of Hostels 13
6 Part – VI Catering Contract Terms and Conditions and the
responsibilities of caterer
14
7 Part – VII Penalties for violation of norms prescribed by the
institute.
16
8 Part – VIII Engagement and Deployment of Manpower for Mess
Services
17
9 Part – IX Rates of meal and terms of payment 19
10 Part – X General Instructions to bidder 20
Forms:-
Form – I TENDER/CONDITIONS IN THE ACCEPTANCE LETTER 25
Form – II CERTIFICATE OF ETHICAL PRACTICES 26
Form – III FORMAT FOR TECHNICAL BID 27
Form – IV FORMAT FOR SOLVENCY CERTIFICATE 29
Form – V LIST OF CLIENTS WITH DETAILS 30
Form – VI FINANCIAL BID FOR MEALS 31
Form – VII FINANCIAL BID FOR EXTRA MEALS 32
Form – VIII The format to be pasted on the Envelopes of the bids 34
Form – IX Handing& Taking over format for the equipment & utensils
provided by the IITTM
35
Annexure
Annexure – I Sample Mess Menu 36
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(a) Introduction -
PART – I
SPECIAL INSTRUCTIONS FOR TWO BID TENDER
Indian Institute of Tourism & Travel Management, Govindpuri Gwalior (IITTM) is an Autonomous
Body under Ministry of Tourism Govt. of India currently offering programmes at Undergraduate and
Postgraduate levels. Institute having strength of around 400 students in the campus, and institute
intends to engage a reputed and professional catering firm to operate students’ mess and provide
tasty and hygienic meals at par with the branded and reputed restaurants in the country.
Sealed quotations, in two bid system are invited from reputed catering firms/ Restaurant Chains to
manage the service of food to the students at IITTM Gwalior Mess at Different Hostels. The Technical
Bids and the Commercial bids should be submitted in different sealed envelopes and both these
sealed envelopes will further be put in a bigger sealed envelope superscripting “The Tender for
Mess Contract”(Use & Paste sticker form No, VIII). The two sealed envelopes of technical bid and
commercial bid should also clearly mention, whether it is for Technical or financial bid respectively.
The crockery for serving dishes, ovens and other kitchen equipment shall not be provided by the
Institute for routine day-to- day catering and the consumables (Commercial LPG cylinder) have also
to be arranged by the caterer.
(b) Bidding System -
Interested firms May submit their tenders in two part bids:
a. PART ONE: Technical Bid (Form-I, II, III, IV & V)
b. PART TWO: Financial Bid (Form- VI & VII)
(c) Scope of Work -
The contract is essentially to provide following mess services to the students staying in the hostels
at IITTM, Gwalior. The scope of work, covered under the contract, is broadly not extensively,
described as under:
a) Cooking and serving meals- Breakfast (Morning), Lunch, Evening tea &Snacks, Dinner.
b) Procurement of raw material as per specification given in Part- IV.
c) Managing and control of stocks and inventories;
d) Cleaning of utensils, kitchen and serving items with hot water.
e) Sanitization and Cleaning of cooking, dining and auxiliary areas.
f) Security of the equipments, utensils and other items in the mess; (Form IX – the details of the
equipments, utensils and other important property to be provided by IITTM for used by the
contractor.)
g) Maintenance of the equipment in the kitchen and dining areas;
h) Details OF DOCUMENTS TO BE SUBMITTED ALONG WITH TENDER (TECHNICAL BID)
i) Maintenance of books, ledgers, other records and documents related to running of the mess;
j) Deployment and |