| Description |
BID No. : ICRAF/TOFI/10/2023
Request for Proposal: Hiring Agency to develop IEC materials to promote agroforestry models and species in India.
RFP Timeline
Issue Tender/RFP
04-09-2023
Pre-bid meeting
06-09-2023
Pre-bidding queries submission
08-09-2023
Response on queries
11-09-2023
Bid Submission Deadline
14-09-2023
Technical Bid Evaluation
Any day after submission deadline
Financial Bid Evaluation
Any day after technical bid evaluation
Award Signing
TBD
Dear Sir/Madam,
The International Centre for Research in Agroforestry – ICRAF (also known by the brand name ‘World Agroforestry Centre’) invites proposals for hiring an agency as per the aforesaid purpose. Please be guided by the form attached hereto as Annex 3, in preparing your Proposal.
Pre-bid meeting
Time: Sep 6, 2023 11:00 AM Mumbai, Kolkata, New Delhi
Meeting link:
https://us05web.zoom.us/j/84808205118?pwd=jW51b2UMaYaY0s54VSdMeMmR bf30on.1
Meeting ID: 848 0820 5118
Passcode: X14paa
Submit your completed response/ technical proposal electronically to:
Submission of Response
Procurement-icrafsouthasia@cifor-icraf.org
by close of business day on 14thSeptember 2023 by 1700hrs (EAT) in two separate PDF files. Widely named in subject line:
Technical Proposal (Single PDF with all relevant supporting documents i.e. technical details, competencies justification, past experiences with similar kinds of assignments, timeline of activity as mentioned under technical bid in this RFP.
Financial Proposal (financial proposal pdf must be password protected). Bidder will share the password only upon a written request from ICRAF.Bidders, not qualified in the technical evaluation will not be asked for the financial proposal’s password.
Your Proposal must be expressed in the English language and be valid for a minimum period of 120 days.
While preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by ICRAF after the deadline indicated above, for whatever reason, shall not be considered for evaluation.
Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of ICRAF requirements.
The Proposal that complies with all the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price shall be re-computed by ICRAF, and the unit price shall prevail, and the total price corrected. If the Service Provider does not accept the final price based on ICRAF’s re-computation and correction of errors, its Proposal will be rejected.
No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by ICRAF after it has received the Proposal. At the time of Award of Contract or Purchase Order, ICRAF reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Payment terms for Invoices shall be 15 days upon receipt of invoice.
Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms & Conditions and Supplier Code of Conduct attached hereto. The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of ICRAF, provided as a supplementary document to this request for proposal.
Please be advised that ICRAF is not bound to accept any Proposal, nor award a contract or Purchase order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.
ICRAF encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to ICRAF if they, or any of their affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.
ICRAF implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against ICRAF, as well as third parties involved in ICRAF activities. ICRAF |