| Description |
BID No.: ICRAF/TOFI/05/2023
Request for Proposal: Provision of Travel Management
Service to ICRAF India Office
Planned Timetable
Issue Tender
30th June 23
Questions from Supplier due date
8th July 23
Response to the questions
12th July 23
Deadline for submission
20th July 23
Dear Sir/Madam,
The International Centre for Research in Agroforestry – ICRAF (also known by the brand name ‘World Agroforestry Centre’) invites proposals for provision of Travel Management Services. Please be guided by the form attached hereto as Annex 3, in preparing your Proposal.
Submit your completed response/proposal electronically to travelmanagement@ciforicraf.org with the email subject line
RFP- Travel Management Services” by close of business day on 20th July 2023 by 1700hrs (EAT) in two separate PDF files. Widely named:
Technical Proposal (Single PDF with all relevant supporting documents as mentioned under technical bid in this RFP along with the signed copy of ANNEXURE- III, IV, V)
Financial Proposal (financial proposal pdf must be password protected). Bidder will share the password only upon a written request from ICRAF.
Bidders, not qualified in the technical evaluation will not be asked for financial proposal’s password.
Raising of any query: Supplier may mark any query to procurement-
icrafsouthasia@cifor-icraf.org by close of business day on 8th July 2023 by 1700hrs (EAT)
Your Proposal must be expressed in the English language and be valid for a minimum period of 120 days.
While preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by ICRAF after the deadline indicated above, for whatever reason, shall not be considered for evaluation.
Services proposed shall be reviewed and evaluated based on completeness and compliance to the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of ICRAF requirements.
The Proposal that complies with all the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price shall be re-computed by ICRAF, and the unit price shall prevail, and the total price corrected. If the Service Provider does not accept the final price based on ICRAF’s re-computation and correction of errors, its Proposal will be rejected.
No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by ICRAF after it has received the Proposal. At the time of Award of Contract or Purchase Order, ICRAF reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Payment terms for Invoices in the name of ICRAF shall be 15 days upon receipt of invoice.
Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms & Conditions and Supplier Code of Conduct attached hereto. The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of ICRAF, provided as a supplementary document to this request for proposal.
Please be advised that ICRAF is not bound to accept any Proposal, nor award a contract or Purchase order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.
ICRAF encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to ICRAF if they, or any of their affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.
ICRAF implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against ICRAF, as well as third parties involved in ICRAF activities. ICRAF expects its Service Providers to adhere to the ICRAF Supplier Code of Conduct provided as a supplementary document to this request for proposal.
Thank you and we look forward to receiving your Proposal.
Sincerely,
ICRAF Procurement
For more details : Click here
For detailed information, please check the complete version of the RFP attached below.
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