| Description |
Introduction
The National Entrepreneurship Network is an independent organization developing AI-based solutions for social good. We are supported by reputed global institutions such as the Bill and Melinda Gates Foundation, Google, and USAID. We work closely with central and state governments in India to collaborate on solutions in the domains of healthcare, education, and agriculture.
This request for proposal (RFP) is inviting a qualified, reputable, and experienced company (“Firm”) to provide HR Consulting services for the Artificial Intelligence Unit of National Entrepreneurship Network (hereon referred to as NEN-AI). This document provides the details of the assignment and expected deliverables. Proposals must be submitted to NEN-AI by 19-Jan-2024.
The terms outlined in this RFP shall form part of the contract, should the NEN-AI accept a proposal. NEN-AI may, at its discretion, cancel the requirement in part or whole. It also reserves the right to accept or reject any proposal, annul the selection process, or reject all proposals at any time before selection without incurring any liability to Tenderers.
Tenderers may withdraw their proposal after submission, provided that NEN-AI receives written notice of withdrawal before the deadline for submission of proposals. No proposal may be modified after the deadline for proposal submission. No proposal may be withdrawn between the deadline for submission of proposals and the expiration of the proposal validity period. All proposals shall remain valid and open for acceptance for a period of 30 calendar days after the deadline for submission of proposals. A proposal valid for a shorter period may be rejected.
In exceptional circumstances, NEN-AI may solicit the Tenderer’s consent to an extension of the validity period. The request and responses for this shall be made in writing.
All communications relating to this RFP must be directed via email to procurement@wadhwaniai.org. Tenderers must not communicate with any other person at NEN-AI regarding this RFP. The proposals prepared by the Tenderer and all correspondence and documents relating to the proposal exchanged by the Tenderer and NEN-AI shall be in English. Supporting documents and printed literature furnished by the Tenderer in another language shall be translated to English - this will prevail for interpretation of the proposal. The responsibility for translation is the Tenderer’s responsibility. All licenses, User Accounts, Account Credentials, and Passwords are the sole property of NEN-AI.
A Tenderer requiring any clarification of the solicitation documents may notify NEN-AI in writing at procurement@wadhwaniai.org by the specified date and time mentioned. NEN-AI shall respond in writing to any request for clarification of the solicitation documents it receives by the due date published. Written copies of NEN-AI’s response which contain information that may be of common interest to all Tenderers (including an explanation of the query but without identifying the source of inquiry), shall be posted on the NEN-AI website or communicated via email or both.
At any time prior to the deadline for submission of proposals, NEN-AI may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderer, modify the RFP documents by amendment. The amendments will be communicated via email. In order to allow prospective Tenderers reasonable time in which to take the amendment into account in preparing their proposals, NEN-AI may, at its sole discretion, extend the deadline for the submission of the proposal.
Background
The 'Digitization of Ancient Languages' project, a flagship initiative supported by USAID and implemented by NEN-AI, is dedicated to preservation and digitization efforts for the digital preservation of ancient manuscripts and artefacts in India. This initiative has long term, foundational implications in defining advanced AI approaches for addressing the needs of low resource languages. In turn, such an approach can be integrated into all AI solutions offered by the institute. The NEN-AI team wants to on-board the “Service Provider” to do the annotation work and deploy a qualified team of individuals to achieve the outcomes and objectives of the project.
NEN-AI aims to partner with subject matter experts to oversee, monitor, and execute a section of the digitization process, including writing, translating, and labelling of ancient languages and manuscripts. This entails conducting a comprehensive assessment of existing documentation, designing a digitization strategy, and implementing the digitization process. The Service Provider, leveraging its expertise, will deploy subject matter experts for this purpose. To support this initiative, NEN-AI plans to on-board a group of 60-90 experts on both full-time and part-time bases, with an estimated monthly personnel cost ranging between INR 18 to INR 25 lakhs.
Scope of work
The selected organization will be responsible for providing various HR services to our company, including on-boarding, payroll management, compliance management, and leave management.
Minimum Qualifications:
Minimum of 3 years of experience providing HR Consulting Services.
Proven track record of successfully managing HR functions for a diverse range of clients, especially USAID funded not for profits.
Strong understanding of and compliance with relevant labour laws and regulations. Comprehensive knowledge of payroll administration, including tax calculations and deductions.
Ability to manage and maintain accurate and confidential records.
The selected organization will be responsible for the following:
On-boarding:
Facilitate a smooth on-boarding process for all hired |