Name: SELECTION OF FIRM FOR COMPILATION OF ACOOUNTS OF OCAC FOR THE FY 2022-23
Start: 2023-09-14
End: 2023-09-18
Location: ODISHA COMPUTER APPLICATION CENTRE

Organization Details:

Organization Name:

ODISHA COMPUTER APPLICATION CENTRE

Country:

India

Contact Person:

Address:

N-1/7-D, Acharya Vihar
P.O.- RRL,
Bhubaneswar 751013
Odisha ,

Contact Details - Email:

contact.ocac@odisha.gov.in

Phone

+91-674-2567280 / 2567064 /2567295 / 2567283

Notice Details:

Notice Type

Tender Notice

Bidding Type

Other

Notice No.

71635338

Deadline

2023-09-18

Description

REQUEST FOR PROPOSAL
FOR
SELECTION OF FIRM FOR COMPILATION OF
ACOOUNTS OF OCAC FOR THE FY 2022-23
Reference No. OCAC-ACCT-06/2007(P-I)/23068
Odisha Computer Application Centre
Issued by
Odisha Computer Application Centre
(Technical Directorate of E & IT Department, Government of Odisha)
N-1/7-D, Acharya Vihar, P.O.-RRL., Bhubaneswar-751013
EPABX:0674-2588280 / 2588064 / 2588295 / 2588283
Website www.ocac.in
Corrigendum to the RFP for selection of Compilation of Accounts
of OCAC (OCAC-ACCT-06/2007(P-I)/23068).
The following change has been made in the RFP issued towards
appointment of Compilation of Accounts of OCAC.
IMPORTANT INFO / KEY EVENTS / ACTIVITIES AND DATES
Event Date & Time Line
Availability of Request for Proposal (RFP)
Document (To be down loaded from www.ocac.in)
09.09.2023
Request For Proposal (RFP) closing date and time
for submission of bid document by firms
18.09.2023(3.00PM)
Date and time for opening of General cum Technical
bid document
21.09.2023(4.00PM)
Date and time for opening of financial Document 21.09.2023(4.00PM)
NOTE: The dates are subject to change according to the convenience
and needs of the Purchaser.
Table of Contents
1. SELECTION –I (NOTICE FOR REQUEST FOR PROPOSAL) 4
2. SECTION-II (ELIGIBILITY CRITERIA) 4
2.1 INTRODUCTION 5
2.2 ELIGIBILITY CRITERIA 5
3. SECTION-III (SCOPE OF WORK ) 6
4. REPORTING PROCDURE 6
5. FEES 7
6. COMPILATION TEAM 7
6. SECTION-IV (INSTRUCTION TO BIDDERS) 7
6.1 LANGUAGE OF THE BID 7
6.2 SEALING AND MARKING OF THE RFP PROPOSAL 7
6.3 SINGLE PROPOSAL 8
6.4 EVALUATION OF BID PROPOSAL 8
6.5 AWARD OF CONTRACT: 8
6.6 COMMENCEMENT OF WORK 9
6.7 PAYMENTTERMS 9
ANNEXURES
ANNEXURE-1 : BRIEF PROFILE OF AUDIT FIRM 10
ANNEXURE-2 : FINANCIAL DOCUMENT FORMAT 11
4
1. Section-I (Notice for Request for Proposal)
Reference No. OCAC-ACCT-06/2007(P-I)/23068
Request for Proposal (RFP) for Selection of Chartered Accountant firm for
Compilation of Accounts of OCAC for the FY 2022-23.
OCAC seeks to invite Proposal from C& AG empanelled Chartered Accountant (CA) &
Cost Accountant(CMA) firms for conducting Compilation of Accounts of OCAC for FY
2022-23. The detailed information of aforesaid work has been given in the document
which may be downloaded from OCAC website. http://www.ocac.in and after duly filled
in should be submitted at OCAC, with documents as indicated must be furnished with
bid document.
Odisha Computer Application Centre (OCAC) reserves the right to accept or reject any
or all RFP response without assigning any reason thereof.
Address for submission of Proposals
The General Manager (Admn.)
Odisha Computer Application Centre (OCAC)
N-1/7-D, Acharya Vihar
P.O.- RRL-Bhubaneswar - 751013
EPABX-674-2588280 / 2588064 / 2588295 / 2588283
Fax : +91-674-2582842
5
2.1 Introduction
Odisha Computer application Centre (OCAC). The Technical Directorate of E &
IT Department, Govt. of Odisha intends to Select Chartered Accountant/Cost
Accountant Firm for Compilation of Accounts of OCAC. The interested firms may
download the Request For Proposal (RFP) document along with term &
conditions form from OCAC website www.ocac.in.
Notwithstanding anything else contained to the contrary in this Request For
Proposal (RFP) document, OCAC reserves the right to cancel / modify fully or
partially the “RFP” or to reject one or more of the RFP response without
assigning any reason and shall bear no liability whatsoever consequent upon
such a decision.
2.2 Eligibility Criteria
Any interested CA/CMA Firm shall be eligible to apply for the assignment subject to
meeting the following eligibility criteria.
1. The firm must be empanelled with Comptroller & Auditor General of India for
financial year 2022-23.
2. The firm must have average annual turnover of Rs. 50 lakh during last three
financial years (i.e. 2019-20, 2020-21 & 2021-22).
3. The firm should have minimum of five FCA/FCMA partners as on 1st Jan 2023
(Constitution Certificate from ICAI).
4. The firm must have at least Five years experience in Compilation of Accounts
in Govt. Sector/PSU/Corporations/Govt. Autonomous Bodies or Institutions as
on the date of submission of proposal (PO/Work order must have mentioned
Compilation of Accounts as one of the scope of work).
5. The firm must have registered under GST Act.
6. The firm shall have at least one branch office in Bhubaneswar.
Note:
(a) In absence of any one of the above, the offer will be treated as nonresponsive and summarily rejected.
(b) Relevant documents in support of the above criteria must be enclosed failing
which the bid will liable to be rejected.
(c) Only successful qualifiers financial bids will be opened.
6
3. Scope of Work: Broad Scope of work Consist of the Following activities
• Checking of all Types of Vouchers with Ledger posting and keep the records
ready for Audit.
• Verify and correct the Appropriateness of grouping of Expenditure to the
relevant project Heads/ Programmes.
• Confirmation of Periodical Cash and Bank Balances with all banks.
• Preparation of Loan and Advances of Employees as well as Other and Suggest
appropriate steps to settle long Standing Advances if Any.
• Preparation of detailed report of Govt. Grants & Outstanding Liability.
• Checking the transactions and Preparation of Balances of Term Deposits/
Investment and Interest there on.
• Checking Receipts of advances of Clients.
• Reconciliation of GST.
• Debtor, Creditor reconciliation.
• 26AS Verification.
• Periodical preparation of Bank Reconciliation Statements for all Bank accounts.
• Prepara

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