Name: SELECTION OF PR AGENCY FOR MOBILIZING 60-75 AUSTRALIAN & NEW ZEALAND BUYERS FOR THE RBSM AT APPAREL HOUSE, GURGAON (22-24 AUGUST, 2023)
Start: 2023-04-21
End: 2023-05-01
Location: APPAREL EXPORT PROMOTION COUNCIL

Organization Details:

Organization Name:

APPAREL EXPORT PROMOTION COUNCIL

Country:

India

Contact Person:

Address:

Apparel House, Institutional Area, Sector-44, Gurgaon-122003 (Haryana) ,

Contact Details - Email:

Phone

0124-2708000

Notice Details:

Notice Type

Tender Notice

Bidding Type

Other

Notice No.

65090936

Deadline

2023-05-01

Description

3
rd April, 2023
Ref. Tender No: AEPC/HO/RBSM- AUSTRALIA & NEW ZEALAND/2023 – 24
E- TENDER FOR SELECTION OF PR AGENCY FOR MOBILIZING 60-75 AUSTRALIAN &
NEW ZEALAND BUYERS FOR THE RBSM AT APPAREL HOUSE, GURGAON (22-24
AUGUST, 2023)
Dear Sir / Madam,
Apparel Export Promotion Council (AEPC), is a nodal body of Indian apparel exporters and provides
assistance to Indian Garment Exporters and importers / international buyers to facilitate apparel trade
between India and other parts of the world. AEPC currently has over 8000 member exporters who
deal in garment exports.
As a part of its export promotion programme for the F.Y. 2023-24, AEPC will be organizing
“Reverse Buyer Seller Meet at Apparel House, Gurgaon, India during 22-24 August, 2023 as per
details given below:-
Venue / City/Country Dates
Apparel House,
Gurgaon, India
Set-up day : 21st August, 2023
RBSM Days : 22nd - 24th August, 2023
Monday
Tuesday, Wednesday
& Thursday
60-75 Australian & New Zealand importers / buyers needs to be invited for the RBSM. In this context,
AEPC is looking forward to hire a reputed PR agency to handle co-ordination work for facilitating
the RBSM.
Scope of work of PR agency would be:-
1. Mobilization of 60-75 Australian & New Zealand genuine buyers purely in Garment category.
2. Market and wide publicity of the event in Australia & New Zealand to ensure relevant buyers
participation.
3. To conduct a webinar by a local Australian & New Zealand consultant on Export opportunities
for Indian garment companies in Australia and New Zealand. Webinar to be conducted before
the event to generate relevant exhibitors for the event
4. Coordinate with Australian & New Zealand buyers to encourage them for B2B meetings
during the RBSM.
5. Extend interpreter facilitation during the RBSM as and when required.
B. BASIC QUALIFICATIONS OF THE BIDDERS
1. The bidder should have experience of handling at least two trade shows. Please attach copies
of work done previously in the last two years and also attach order copies of the clients.
2. The bidder must possess good database of active apparel & apparel accessories buyers.
3. The bidder should be capable of mobilizing at least 60-75 different garment and /garment
accessory buyers during the Fair.
4. AEPC reserves the right to reject or accept any or all application(s) without assigning any
reasons(s).
5. AEPC reserves the right to increase and decrease services in Tender documents.
6. The turnover of the company for the last 2 years duly certified by a Chartered Accountant
should be submitted. A copy of PAN Card and Registration Certificate (GST/VAT etc.)
should be enclosed.
7. The successful bidder will be required to deposit Earnest Money Deposit of Rs.50,000/- (in
case of foreign companies US $ 650 in the form of Bank Draft / RTGS / Bank pay order /
Bank Guarantee in favour of Apparel Export Promotion Council, Gurgaon. The SWIFT
details of AEPC are as follows:
Beneficiary : Apparel Export Promotion Council
Bank Name : Indian Overseas Bank
Account No : 180401000003210
Address : Apparel House, Sector-44, Institutional Area, Gurgaon- 122003
(Haryana), India
Branch Code : 1804
SWIFT : IOBAINBBE36
The bank charges shall be in the account of the PR agency / sender and AEPC should
receive US $ 650 in their account.
8. The L-1 bidder will be awarded the PR agency work.
SUBMISSION OF BIDS
The bidders should submit their e-quotation in the prescribed format (Annex-I) latest by 1
st May,
2023 (Monday) upto 1.00 PM at the e-mail ID tender@aepcindia.com
With regards,
(J.S. Rana)
Addl. Director
Annexure - I
AEPC’s Reverse Buyer Seller Meet (RBSM) –Australia & New
Zealand at Apparel House, Gurugram, India from 22
th to 24
th August, 2023
(TECHNICAL CUM FINANCIAL BID)
1. Name of the Company :
2. Address, Contact details :
3. Contact person & Designation :
4. Turnover of the Company for the financial year
FY 2022 - 23
FY 2021 - 22
(Attached certificate duly certified by Chartered
Accountant)
:
:
:
5. Attach copy of Registration (GST / VAT etc.) :
6. Work Experience
(Attach proof of previous similar work done in at least two International events with
copies of the work orders issued by client for satisfactory completion of jobs)
7. Quote for mobilizing 60-75 Australian and :
New Zealand genuine apparel buyers ( in USD) :
8. EMD Details
(Attach details of EMD –DD/PO/RTGS) :
I declare that all the above details mentioned are correct and true to my knowledge and any of the
above details found false or incorrect in future will make me ineligible for getting the contract and I
shall be liable for any legal action taken by AEPC in this regards.
(Signature)
Name of the person _
Name of the company_
Company’s stamp
Place:
Date :

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