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Notice Inviting Tender
F.No.A.76/17/2023-24/KF - Dated – 14.11.2023
Tender Document
Name of work: Special repairs (Traditional, electrical
KILN, sculpture section extension
roofing and civil repairs) to visual arts
unit in Kalakshetra Foundation,
Thiruvanmiyur, Chennai 41
PH- 044 – 24524057 / 0836
E-Mail:
works@kalakshetra.in
Website: www.kalakshetra.in
Page 2 of 15
Kalakshetra Foundation, an Autonomous Body under the Ministry of Culture, Govt. of India, invites sealed
tenders, in the enclosed format from the registered contractors (CPWD/State PWD/Railways/ MES /BSNL
Reputed Central or State Public Sector Units/Autonomous Body/ Govt. agencies / contract of similar in
nature) for the work of “Special repairs (Traditional, electrical KILN, sculpture section
extension roofing and civil repairs) to visual arts unit in Kalakshetra Foundation,
Thiruvanmiyur, Chennai 600 041.”
The sealed tenders along with proof like Registration Certificate, GST.No PAN No. should reach the
Director, Kalakshetra Foundation, Thiruvanmiyur, Chennai- 41, on or before 30.11.2023 up to 1.00
p.m. by post or by hand delivery and the same will be opened on same day at 3.00 p.m. in the
presence of the tenderer or his/ her representatives if they chose to attend. Late/delayed tenders
received, due to any reason whatsoever will not be accepted under any circumstances. In case
bidder/tenderers/tenderers need any clarification/assistance may contact Engineer officer on any
working day during the office hours and can be contacted at 044- 24524057/ 0836.
1. Name of the work Special repairs (Traditional, electrical KILN, sculpture
section extension roofing and civil repairs) to visual arts
unit in Kalakshetra Foundation, Thiruvanmiyur, Chennai
600 041.
2 Notice Inviting
Tender No
F.No.A.76/17/2023-24/KF - Dated - 14.11.2023
3 Tender documents The tender documents are to be downloaded either from the
Foundation’s website at www.kalakshetra.in or
www.epublishing.gov.in from 14.11.2023, 5.00 p.m. onwards.
If there is any difficulty in downloading the documents, same
can be collected from the Foundation’s Office free of cost on
any working day between 10.00 a.m. to 5.00 p.m. till
29.11.2023 - 5.00 p.m.
4 Pre-bid meeting if
required
22.11.2023 at 3.00 p.m. (the meeting will be held only if
required)- otherwise Queries any will be addressed through
official e mail id.
5 Last date and time for
receipt of completed
Tenders
30.11.2023 up to 1.00 p.m.
6 Date and Time of
Opening
30.11.2023 at 3.00 p.m.
7 Estimated cost put to
bid
Rs.8,38,021/-(Rupees Eight lakh thirty eight thousand twenty
one only)
8 Amount of Earnest
Money Deposit (EMD)
Rs. 16,760/-(Rupees Sixteen thousand seven hundred sixty
only) in the form of Demand draft in favour of Kalakshetra
Foundation, Chennai
9 Period of completion of
work
60 Days from the date of award of contract
The Kalakshetra Foundation reserves the right to accept or reject, wholly or partly, any or all the
applications without assigning any reason whatsoever. Kalakshetra Foundation decision in this
regard will be final and binding on all applicants.
Page 3 of 15
INSTRUCTIONS TO THE TENDERERS:
1. The intending bidder/tenderer must read the terms and conditions carefully. He/she should only
submit has bid if he/she considers himself eligible and he/she is in possession of all the documents
required.
2. The sealed envelope must be super scribed Name of work: “Special repairs
(Traditional, electrical KILN, sculpture section extension roofing and civil repairs) to visual
arts unit in Kalakshetra Foundation, Thiruvanmiyur, Chennai 600 041.” with tender inquiry
No. and its due date.
3. The tender document should be filled in English and all entries should be typewritten or
handwritten but there should not be any overwriting or cutting. Corrections, if any, shall be made
by neatly crossing out, initialing, dating and rewriting.
4. The rate quoted should be indicated in words as well as in figures. If there is a discrepancy
between words and figures, the lesser amount shall be considered as valid. If the tenderer does not
accept the correction of the errors, the bid shall be rejected.
5. All pages provided in the tender document shall be numbered and submitted as a package along
with forwarding letter on agency’s/firm’s letter head with signed and sealed before their
submission.
6.Rates should be quoted as shown in format schedule and all applicable taxes and duties levied by
government in all respects.
7. Tenders qualified by such vague and indefinite expressions such as “subject to prior
confirmation”, “subject to immediate acceptance” etc. will be treated as vague offers and rejected
accordingly.
8. The instructions given herein will be strictly binding on the tenderers and deviation, if any, not
acceptable to the Kalakshetra Foundation, will make the tender or tenders liable to be considered
invalid. Tender(s) incorporating additional conditions by the tenderer(s) are liable forrejection.
9. At any time, prior to the date of submission of bids/tenders, Kalakshetra Foundation for any
reason, whether at its own initiative or in response to clarification(s) sought by prospective
bidder/tenderers, may issue clarifications by amending the bid documents. All such amendments
shall be notified and intimated by e- mail to all the tenderers. All such amendments have to be
considered as mandatory constituent part of the tender document.
10. The tenderers shall fill up the (Part I) in prescribed format and submit the same duly
signed on all pages and sealed as a token of their acceptance. Incomplete tenders i.e. “Part-I”
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