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Enquiry Ref No. SMR(K)/63/17019/C/M79/SB/23-24 Page-1
Society for Applied Microwave Electronics Engineering & Research
(SAMEER ), Kolkata Centre
(R & D Laboratory of Ministry of Electronics & Information Technology,
Govt. Of India)
Record Number
PUR/03
Issue No./Date: 01 /
01.04.2015
Rev. No./Date: 00/Nil
ENQUIRY Page 1 of 1
Enquiry Ref No: SMR(K)/63/17019/C/M79/SB/23-24
Date: 30th May, 2023 Due date : 12th June, 2023 (till 17.30)
Dear Sirs,
Sealed quotations are invited from the reliable supplier/OEM/Indian Agent for
procurement of components as per below specifications. Kindly go through the same and submit
their competitive price subject to the terms and conditions set out hereunder. The vendors who
are only capable of providing COC as per below terms & conditions will participate in this
tender:
SL No. Description of Components Qty
1. Name of item: Crystall oscillator at 100 MHz
Part No. of component : AXIOM125-50-
100-4F_Rev.3-100.000MHz
15
Equivalent part No is not acceptable. Hence the bidders are requested to
quote for the same part No.
A. General Instruction:
i. Submission of Quotation through Email: Vendors may submit their quotation through email
(purchase@mmw.sameer.gov.in) with PASSWORD PROTECTED file and password should be sent
on completion of due date. You are requested to fill the “subject” checkbox of the email with
“Tender Ref No”. to locate your email in mailbox.
OR
Submission of Quotation through post / by hand : Sealed quotation should be submitted to the
following address :
Head A &AO
SAMEER Kolkata Centre
Plot-L2, Block GP, Sec-V,
Salt Lake Electronics Complex, Kolkata-7000091
ii. In case of sealed quotation, envelop should be superscribed tender
Reference No on the envelope. SAMEER will not be responsible for postal delay.
B. Terms and Conditions:
i. FOR IMPORT :
a) In case of foreign suppliers / Indian Representative or Agents of foreign suppliers,
the price should be quoted in foreign currency on FOB/FCA basis (nearest international
Enquiry Ref No. SMR(K)/63/17019/C/M79/SB/23-24 Page-2
airport of Shipper`s country). Pick up of consignment will be arranged through our own
freight forwarder. Indian agents should furnish a copy of the agency agreement with their
foreign principle and along with details of percentage of agency commission involved
which will be paid in Indian Rupees.
b) One Indian Agent cannot quote for more than one principal/supplier. An Indian Agent
and their supplier / Principal can not bid simultaneously for the same item/product in the
tender.
c) Payment will be made by TT/ irrevocable letter of credit (LC).
d) Export license: Tentative time schedule should be clearly mentioned for export license,
if applicable.
e) Restriction of country /countries imposed for import: As per guideline of procurement rules
GFR, 2017 (OM No. F.NO.6/18/2019-PPD dt 23rd July,2021 and F.No. 6/18/2019-PPD Dt 23rd
July,2020 issued by Ministry of Finance, Dept. of Expenditure, Govt. of India) where restrictions
from country / countries/a class of countries (sharing land border with India) has been
imposed. Relevant document (s) as per above OM are required to be submitted by the bidder.
f) Liquidated Damages: If the Seller/Service Provider fails to deliver any or all of the
Goods/Services within the original/re-fixed delivery period(s) specified in the contract, the
Buyer will be entitled to deduct/recover the Liquidated Damages for the delay, unless covered
under Force Majeure conditions @ 0.5% of the contract value of delayed quantity per week or
part of the week of delayed period as pre-estimated damages not exceeding 10% of the
contract value of delayed quantity without any controversy/dispute of any sort whatsoever.
ii. For LOCAL VENDORS /MANUFACTURERS:
a) PRICE should be quoted in Indian Rupees (INR).
b) QUOTED PRICE should be included freight, insurance, packing charges etc as
applicable. Hence any charges mentioned extra, if any, will not be considered.
c) FREIGHT: must be included in the quoted price. No other terms of Freight like Exworks, freight at actual will not be acceptable, hence charges of freight must be included
in the quoted price.
a) GST: Rate of GST should be mentioned separately which should not be included in the
above quoted price. GST number, as applicable should be mentioned in the quotation.
b) Custom duty: Suppliers may avail advantage of duty exemption. SAMEER is registered
with DSIR under the notification No. 51/96 -Customs for exemption of Custom Duty only. Duty
exemption certificate should be processed at least 10 days in advance on intimation. Please
note that SAMEER will provide only duty exemption certificate. If there is any duty, over and
above the exempted amount, will be borne by you. Hence consider accordingly while quoting.
c) Payment will be made after delivery and installation (if applicable) by RTGS/NEFT.
d) Quoted price should be included freight, insurance, packing charges etc as applicable.
e) COC (Certificate of compliance): Please note that COC must be provided along with
Enquiry Ref No. SMR(K)/63/17019/C/M79/SB/23-24 Page-3
shipment failing which material will not be accepted. COC either only from Manufacturer
(OEM) or Authorized Distributor (authorization certificate to be submitted, if demanded,) of
OEM is acceptable.
f) Bid evaluation process: Quotation will be evaluated based on technical specifications as per
enquiry by tender committee and necessary clarification, if required, will be sought through
email from suppliers. After satisfaction of technical suitability price will be taken into account
in price comparison to arrive L1 bidder.
g) Acceptability of the extent of variation in specifications on evaluation of technical data sheet
wherever |