| Description |
SOUTH ASIAN UNIVERSITY
(A University established by SAARC Nations)
Rajpur Road, Maidan Garhi, New Delhi – 110 068 India
Phone: +91 - 11 - 20862652 | +91 - 11 - 20862806 Website: www.sau.int
INVITATION OF BIDS
For Supply and Installation of UPS Batteries
Tender No. SAU/ICT/1206202301 dated 12 June 2023
The South Asian University (SAU) is an International University sponsored by the eight member countries
of the South Asian Association for Regional Cooperation (SAARC) viz. Afghanistan, Bangladesh, Bhutan,
India, Maldives, Nepal, Pakistan and Sri Lanka.
The University invites sealed Bids from reputed authorized distributors/dealers/retailer etc. for Supply &
Installation of UPS Batteries of reputed prominent OEM brands with the following specifications under buy
back scheme:
S.
No.
Specification* Qty.
1. Exide/Amaron UPS battery 12V - 7AH 28
2 Exide/Amaron UPS battery 12V - 18AH 36
Buy Back
1 UPS battery 12V - 7AH 28
2 UPS battery 12V - 18AH 36
*DATE OF MANUFACTURE MUST NOT BE MORE THAN TWO MONTHS FROM THE DATE OF
DELIVERY
Terms & Conditions for Submission of Bids
1. The Bid must be made in a duly sealed and signed cover with the Contract Name and Tender
Number at the top left corner of the envelope and submitted to the Assistant Registrar, Estate &
& Procurement Section, Room No. 203, 2nd Floor, South Asian University, Rajpur Road,
Maidangarhi, New Delhi 110068 or submitted at the Reception of South Asian University. The
University assumes no responsibility in respect of a bid not made and/or not submitted as required.
2. The Bid must reach the university no later than 3:00 PM on 07 July 2023. South Asian University
(the purchaser) may reject any late submitted bid. All timely-received bids are scheduled to be
opened on the same day at 3:30 PM.
3. In the event of the due date of receipt and opening of the tender being declared as a holiday for the
University, then due date of receipt/opening of the tender will be the next working day at the same
time.
Page 1 of 8
SOUTH ASIAN UNIVERSITY
(A University established by SAARC Nations)
Rajpur Road, Maidan Garhi, New Delhi – 110 068 India
Phone: +91 - 11 - 20862652 | +91 - 11 - 20862806 Website: www.sau.int
4. Bids shall remain valid for a period of one hundred and twenty (120) days after the bid submission
deadline date.
5. The bidder is required to submit an Earnest Money Deposit, refundable without interest, of Rs.
6000.00 (Rupees Six Thousand only) in the form of demand draft/Pay order drawn on any
scheduled banks in favour of “South Asian University” payable at New Delhi. NSIC & other
exemption certificate will not be accepted as EMD. Bids will be summarily rejected if not
accompanied with the required EMD.
6. Earnest money is liable to be forfeited and bid is liable to be rejected, if the bidder withdraws or
amends impairs or derogates from the tender in any respect within the period of validity of the
tender.
7. All bidders are required to read these conditions carefully and while sending their tender should
enclose a copy of the conditions stipulated duly certified and attested by them in token of accepting
the tender conditions that they understood and accepted them in full. Tenders received without the
certified copy of the conditions shall be rejected summarily.
8. The Bid shall be typed or written in English with indelible ink and shall be signed by a person duly
authorized to sign on behalf of the vendor. Official Stamp should be placed after the signature.
9. The Bidder is expected to examine all instructions, forms, terms and specifications in the bidding
documents. Failure to furnish all information required by the bidding documents or submission of a
Bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s
risk and may result in rejection of the bid.
10. The bid proposal must be properly indexed and bound and all the pages shall be signed and
stamped. Any loose document submitted by bidders will be rejected.
11. Price of each item should be indicated in the format of price schedule given in Annexure I. The
applicable tax / duty shall be indicated separately. Any additional charges to be levied should
be clearly specified. The vendor shall quote only in Indian Rupees.
12. Prices quoted by the vendor shall be fixed during the vendor’s performance of the Contract and not
subject to variation on any account.
13. Alternative offers/partial offers shall not be considered. The vendors are advised not to quote
different options for the same item but, furnish the most competitive among the options available to
the bidder. A Bid submitted with an adjustable price shall be treated as non-responsive and may be
rejected.
14. Losses or damages in transit will be to the account of the supplier. No payment will be made in
advance for any supplies under this tender.
Page 2 of 8
SOUTH ASIAN UNIVERSITY
(A University established by SAARC Nations)
Rajpur Road, Maidan Garhi, New Delhi – 110 068 India
Phone: +91 - 11 - 20862652 | +91 - 11 - 20862806 Website: www.sau.int
15. The University reserves the right to verify/seek confirmation of all original documentary evidence
submitted by the vendor’s in support of tender, specification, etc. in case any information furnished
by the vendor is found false/incorrect the tender of the vendor will be rejected.
16. All material purchased here under must be packed to ensure its safe delivery in accordance with
good commercial practice. It is sole responsibility of the vendor to provide/replace the item/good if
it is lost or broken during the shipping or transportation due to whatever may be the reason.
17. The vendor shall have to indemnify, hold harmless and defend the University, its employees, and
students with respect |