| Description |
HIMACHAL PRADESH NATIONAL LAW UNIVERSITY, SHIMLA
(Established under the Himachal Pradesh Act No. 16 of 2016)
TENDER FOR SUPPLY OF CUSTOMIZED FABRICATED UNIFORMS FOR STAFF
Himachal Pradesh National Law University, Shimla
Tender Ref. No. HPNLU/Store/2024-25/Tender/ 01 Dated 17.05.2024
Tender for Supply of Customized Fabricated Uniforms to Himachal Pradesh
National Law University, Shimla
1) Bids in sealed cover are invited for supply of fabricated uniforms as mentioned in
the preceding paragraphs of the tender document to Himachal Pradesh National law
University Shimla. Please super scribe the above-mentioned Title, Ref. number and date of
opening of the Bids on the sealed cover to avoid the Bid being declared invalid.
2) The address and contact numbers for sending Bids or seeking clarifications
regarding this RFP are given below -
a) Bids/queries to be addressed to: The Registrar, HPNLU, Shimla.
b) Postal address for sending the Bids: Near 16 Mile, Ghandal, Shimla 171014
c) Telephone numbers of the contact Officer: 0177-2779803,9816546706, 8054930793
d) E-mail ids of contact personnel/Mob No.:- registrar@hpnlu.ac.in,
storesection@hpnlu.ac.in
3) This RFP is divided into five Parts as follows:
a) Part I – Contains General Information and Instructions for the Bidders about the RFP such as the time, place of submission and opening of tenders, Validity period of tenders, etc.
b) Part II – Contains essential details of the items/services required, such as the
Schedule of Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details.
c) Part III – Contains Standard Conditions of RFP, which will form part of the tender with the successful Bidder.
d) Part IV – Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder
e) Part V – Contains Evaluation Criteria and Format for Price Bids.
4) This RFP is being issued with no financial commitment and the Buyer reserves the
right to change or vary any part thereof at any stage. Buyer also reserves the right to
withdraw the RFP, should it become necessary at any stage.
Part I – General Information to Bidders for Supply of Customized
Fabricated Uniforms
1) Last date and time for depositing the Bids. The sealed Bids should reach this office by
1300 hrs on 04 June 2024. The responsibility to ensure this lies with the Bidder.
2) Manner of depositing the Bids. The Technical and Commercial bids are to be
submitted in two separate sealed envelopes, duly marked as “Technical Bid”, and
“Commercial Bid” as the bid may be. Sealed Bids then shall be put into third envelop
for super scribed “Supply of Customized Uniforms to HPNLU” and should also bear
the tender ref. no. HPNLU/Store/2024-25/Tender/ 01. The quotes are to be with your
firm’s name, address, and official seal and ink-signed by an authorized representative
of the Tenderer. The same should be addressed to the, The Registrar, Himachal
Pradesh National Law University, Shimla should be either be submitted by hand or
may be send by registered post at the address given above so as to reach by the due
date and time. Late tenders will not be considered. No responsibility will be taken for
postal delays or non-delivery/ non- receipt of Bid documents.
3) Time and Date for opening of Bids. Technical Bids will be opened on 06 June 2024 at
1500 hrs. Commercial Bid opening will be intimated subsequently after approval of
TEC.(If due to any exigency, the due date for opening of the Bids is declared a closed
holiday, the Bids will be opened on the next working day at the same time or on any
other day/time, as intimated by the Buyer).
4) PreBid Queries. The representatives of the firms may visit the University or can
contact the official as mentioned above for any queries. The queries will only be
addressed up to 30 May 2024.
5) TwoBid System. Only the Technical Bid would be opened on the time and date
mentioned above. Date of opening of the Commercial Bid will be intimated after
acceptance of the Technical Bids. Commercial Bids of only those firms will be opened
whose technical Bids are found complete/ suitable after technical evaluation is done by
the buyer.
6) Technical Bid. The technical evaluation will be done by checking the requisite
documents as per Appendix ‘A’ followed by evaluation of cloth material as per User
specifications. The specifications of the uniform are placed at ‘Appendix B’. The
material of cloth & fabrication are to confirm to University Specifications. The quality
of material used for stitching i.e. zip, thread, buttons, embroider etc. will also be
criteria for the inspection of uniform. The decision of Technical Evaluation Committee
regarding quality of stitching will be final and no correspondence regarding the same
will be entertained thereof. Commercial Bid of firm technically qualifying will only be
considered for commercial bid opening.
7) Clarification regarding contents of the RFP. A prospective bidder who requires
clarification regarding the contents of the bidding documents shall notify to the Buyer
in writing about the clarifications sought not later than the dates specified above.
8) Modification and Withdrawal of Bids. A bidder may modify or withdraw its bid
after submission provided that the written notice of modification or withdrawal is
received by the Buyer prior to deadline prescribed for submission of bids. A
withdrawal notice may be sent by fax but it should be followed by a signed
confirmation copy to be sent by post and such signed confirmation should reach the
purchaser not later than the deadline for submission of bids. No bid shall be modified
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