| Description |
INVITATION TO BID (ITB)
TERMS AND CONDITIONS FOR SUPPLY OF LCV COAL ON FOB BASIS
THE TATA POWER COMPANY LIMITED, invites offer for the supply of Nine (9) firm and Three (3) optional
Geared Supramax size shipments of Low CV 4200 GAR Coal (shipment volume of 50,000 MT to 60,000 MT
+/- 10%) from Indonesia on FOB basis for Trombay Thermal Power Station.
BID terms and condition:
Seller: _
Buyer: The Tata Power Company Limited
Tenure: From July 2024 to September 2024
Quantity: No. of Shipments – Nine (9) Firm + Three (3) Optional
Quantity of Coal 7 X 50,000 MT (+/- 10%) and 5 X 60,000 MT (+/-10%) for loading
laycan distribution as below.
July 2024: Three (3) firm shipments and One (1) optional shipment of 50,000 MT
+/-10% each
August 2024: Three (3) firm shipments and One (1) optional shipment of 50,000 MT
+/-10% each
September 2024: Three (3) firm shipments and One (1) optional shipment of 60,000
MT +/-10% each
Coal Spec: 4200 GAR Low GCV coal
FOB Price: Bidder is requested to quote ICI4 Index liked pricing for the coal only.
The Base Price for the quantity of Coal for each shipment shall be linked to Average
of ICI4 index for the last 4 weeks prior to 1st day of the agreed laycan. Bidder
will quote a discount or premium of USD YYY / MT on FOB (Trimmed) basis 4200
kcal/kg gross calorific value on as received basis at the Load Point (the “Base
Price”).
Base Price = Average of ICI4 index (for last 4 weeks prior to 1st day of agreed
laycan) +/- USD YYY / MT
Where ICI 4 (Indonesian Coal Index 4) is the weekly ICI Index published by Argus
Coal Daily International/PT Coalindo Energy weekly Panel System on Friday of
each week.
In the event, first day of Laycan falls on Friday, then the ICI index for the same
Friday plus indices for 3 weeks prior will be taken for arriving price.
Freight: Shall be arranged by Buyer
Vessel Size: Geared Supramax Size vessel (60,000 MT ± 10% considering the Non-monsoon
period). The destination port will be Mumbai. For monsoon season shipments,
vessel shall be loaded maximum to 50,000 MT ± 10% as per the draft restrictions
applicable for the Mumbai Port.
Payment Terms: 180 days Usance LC only
Loading rate: 12,000 TPD (If Bidder is quoting loading rate other than 12,000 TPD, then FOB
price shall be loaded / discounted accordingly for a fair competitive bid evaluation)
EOI Submission Date: 8
th May 2024 till 17:00 Hrs. (IST)
Bid Submission Date: 15
th May 2024 till 17.00 Hrs. (IST)
Bid Validity: 15
th June 2024 till 17:00 Hrs. (IST)
NOTE: EOI to be submitted with recent COA of the offered coal along with Ash
analysis, Mine name and Typical parameters specs sheet with Rejection limits
for vital parameters like GCV, Ash, Total Moisture, Sulphur etc.
Pre-Qualification Req: The bidder shall fulfill the following criteria’s and submit relevant supporting
documents along with the Bid for each of the following:
A. Technical:
1. Quality Parameters: The bidder shall supply coal from a specified mine from
Indonesia. The offered coal shall meet all quality parameters mentioned in below
Coal Specification Range.
2. Production/Operational Capability:
I. The bidder shall quote for coal supplies of minimum of one (1) shipment of
50,000 MT +/-10% volume for July-Aug’24 month and/ or one (1) shipment
of 60,000 MT +/-10% volume for Sep’24 month.
In addition to the above (i.e. Sr. No. A - 1 and 2 of Pre-qualification requirement),
the bidder shall satisfy the following criteria:
a. If the interested bidder is Miner, then the bidder should have:
i. Coal producing mine meeting the coal specification requirement as per
Coal specification range.
ii. Country specific relevant mining license should remain valid during the
entire contract agreement period.
iii. Coal production for the last five years, from the proposed mine, of equal
or more than average of 1.0 Million MT of coal
b. If the interested bidder is Trader/ Marketing company/ Equity holding
company in Coal Mining Company, then the bidder should have:
i. Valid Off-take Agreements / MoU’s with the mining companies,
satisfying the above-mentioned conditions in Sr. No. A .2 of Prequalification requirement.
3. Logistics Capability: The interested bidder should be capable of supplying at
least two (2) Supramax volume of each 50,000 MT +/-10% shipment in a month
for such coal.
B. Financial
The bidder shall have adequate financial resources to execute the proposed
contract concurrently along with their other commitments and shall meet the
following conditions:
1. The bidder shall have during the last three financial years an Average
Annual Turn Over of not less than USD 10 Million or its equivalent in any
other currency
2. The bidder shall have the positive Net worth i.e. The Net Worth of the bidder
as on the last day of the preceding financial year should be at least equal
to or more than the paid-up share capital.
3. The bidder should submit audited copies of their profit and loss account
(P&L) and Balance sheet for the last three preceding financial years along
with the Bid. In cases, where audited results for the last preceding financial
year are not available, certification of financial statements from a practicing
Chartered Accountant or Audit firms shall also be considered acceptable.
Notes for Financial Requirements:
• Net Worth means the sum total of the paid-up share capital and free
reserves. Free reserves means all reserves credited out of the profits
and share premium account but do not include reserves credited out of
the revaluation of assets, write back of depreciation provisions and
amalgamation. Further, any debit balance of profit and loss account and
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