| Description |
BID DOCUMENT
FOR
SELECTION OF AUTHORISED VENDOR OF NCERT FOR SUPPLY OF NCERT TEXT
BOOKS (CLASS VI TO X), ODIA BOOKS FOR CLASS IX & X TO ODISHA
ADARSHA VIDYALAYAS AND ODISHA MINING ADARSHA VIDYALAYAS FOR THE
ACADEMIC SESSION 2024-25.
NOVEMBER-2023
ODISHA ADARSHA VIDYALAYASANGATHAN
N-1/9, BHUBANESWAR -751005.
oavsbbsr.od@gov.in
CONTENTS OF TENDER DOCUMENT
Sl No. Description of contents Page
1 Disclaimer 1 - 1
2 Important information to the Bidders 2 - 2
3 Invitation of Bid (Scope of work and general
instruction for Bidders.)
3 - 8
4 Affidavit 9 - 9
5 List of NCERT Text Books (class wise)
(Annexure-A)
10 - 10
6 Application-Technical Bid (Format-A) 11 -12
7 Application-Financial Bid (Format-B) 13 -13
8 Declaration (Format-C) 14 - 14
DISCLAIMER
This tender is called for “Selection of Authorized Vendor of
NCERT for lifting and supply of NCERT Text Books &Odia Text
books of BSE(O) to all OAVs & OMAVs” of the State. Tender is issued
by the Odisha Adarsha Vidyalaya Sangathan (OAVS), a Society under the
administrative control of School & Mass Education Department, Govt. of
Odisha.
The information contained in this Bid document is selective and subject
to updating, expansion, revision and amendment at the sole discretion of the
OAVS. It does not claim to contain all the information that recipients may
require for the purposes of making a decision for participation in this selection
process. Each bidder must conduct its own analysis of the information
contained in this Bid Document, to correct any inaccuracies there in and is
advised to carry out its own investigation into the proposed assignment, the
regulatory regime which applies there to and by and all matters pertinent to
the project and to seek its own professional advice on the legal, financial and
regulatory consequences of entering into any agreement or arrangement
relating to the project.
OAVS shall be the sole and final Authority with respect to selection of a
bidder through this tender.
State Project Director, OAVS
1
IMPORTANT INFORMATION TO THE BIDDER
Sl.
No.
Item Description
1 Availability of tender
document
OAVS web site www.oav.edu.in
2 Date and time for
submission of the Tender
documents only by speed
post/Registered post /
courier
During office hour up to 5th Dec,
2023 on all working days.
3 Cost of tender paper (nonrefundable)
Rs 5900/- ( Including GST)
(in shape of DD / Banker’s
cheque drawn in any
nationalized/scheduled bank
favoring State Project
Director, OAVS, payable at
Bhubaneswar which will be
annexed with the Technical
Bid)
4 Earnest Money Deposit Rs. 1,25,000/- in shape of
Demand Draft in favor of
SPD,OAVS
5 Date, time and venue of
opening of (i) Technical
Bid
(ii) Financial Bids of
eligible Bidders
(iii) Venue
(i)11:30 AM of 06/12/2023
(ii) After technical evaluation
(iii) Odisha Adarsha Vidyalaya
Sangathan, Bhubaneswar751005.
2
INVITATION OF BID FOR SUPPLY OF NCERT TEXT BOOKS AND ODIA
BOOKS FOR CLASS IX & X
Sealed tenders are invited from the authorized vendors of NCERT for
transportation / supply of NCERT Text Books and Odia Books for Class IX & X
to all as per the scope of work, general instruction & terms and conditions
mentioned below.
Scope of work and general instruction for Bidders.
A. Evaluation process.
The Vendor is to quote the rate for transportation cost of collecting
NCERT Text Books from NCERT Books Depots and Odia Books from BSE,
Odisha, storage at go down and supply of books to all OAVs. The evaluation
will be made taking into consideration of the (1) valid document produced by
the bidder as called for in the bid document, (2) lowest rate quoted for
transportation cost as per FORMAT-B. The rate quoted should be inclusive of
all taxes, charges, duties, levies, if any, along with material cost, labor cost
etc as per the format given in Financial BID. Regarding selection of the
vendor, the decision of the State Project Director, OAVS shall be final &
binding on the bidder.
B. Technical Verification
The quantity of Books shall be checked by the vendor while collecting
from the NCERT Depot & at the time of loading. Any deviation noticed from
the quantity point of view will be treated as adverse factor for release of
payment. The payment shall be released after successful supply of books by
the selected bidder and there will be provision of part payment as no advance
will be given to bidder.
C. Other Terms and Condition.
1. The vendor should supply the text books duly packed in good conditions
at Vidyalaya point.
2. The text books for VI, VII VIII, IX & X of NCERT Text books and Odia
Books for Class IX & X should be supplied by the vendor. The rate is
inclusive of all taxes, charges, levies, cost of collecting from NCERT
3
Depot and BSE(O),Cuttack, transportation cost including delivery at
school point etc. The detailed list of NCERT Text books to be supplied
(class wise) is attached as Annexure-A.
3. All the terms and conditions set out in the consent letter as well as work
order shall form part of the agreement.
4. In case of inconsistency between the provisions in the work order and in
this contract, the interpretation, as given by the OAVS authority is final
& binding.
5. In case of violation of any of the terms and conditions by the Contract,
entailing loss or damage of affecting the image of the OAVS, the
performance security deposit shall be forfeited.
6. Quality and time are the essence of this contract. Hence the vendor
shall undertake to execute the work as per the indent in all respects.
The |