| Description |
1
No. NITM.1/(255-Estt)/Purchase/2022/534 Imphal, the 18th May, 2023
TENDER FOR SUPPLY OF POLY STUDIO VIDEO CONFERENCING SYSTEM.
National Institute of Technology Manipur invites sealed rate quotation from Authorized
Dealers/Agencies/Suppliers for supply of Poly Studio Video Conferencing System mentioned at
Annexure-II under two bids systems (Technical bid and Financial bid).
Interested authorized dealers/agencies/suppliers are required to submit the sealed rate quotation
in the Prescribed Form along with required documents under two bids systems (Technical bid and
Financial bid). The complete tender documents and terms & conditions are available in the
institute web-site http://www.nitmanipur.ac.in & eProcurement.
The sealed Tender superscribed as ‘TENDER FOR SUPPLY OF POLY STUDIO VIDEO
CONFERENCING SYSTEM’ along with Advt. No. in bold letters at the top of the envelope
should reach to ‘The Registrar, National Institute of Technology Manipur, Langol, Imphal –
795004’ on or before 3.00 p.m. of 16/06/2023. Tender will be opened on 19/06/2023 at 2:00 p.m.
in the Institute’s Conference Hall in presence of the tenderer(s) or their authorized
representative(s), who are present at the scheduled date and time.
Note: Any addendum/corrigendum/notifications will be published in the Institute website:
www.nitmanipur.ac.in.
Sd/-
(Prof. Kh. Tomba Singh)
Registrar, NIT Manipur
2
TERMS & CONDITIONS
1. The tenderers are required to submit Earnest Money Deposit of Rs. 20,000/- (Rupees twenty thousand)
only which is refundable and a non-refundable tender fee of Rs. 1,000/- (Rupees one thousand) only in
the form of Demand Draft/Banker’s Cheque in favour of Director, NIT Manipur payable at State Bank of
India, Secretariat Branch, Imphal should be submitted along with the Tender documents. Tenders without
EMD and Tender Fee will be rejected. The EMD of successful/unsuccessful tenderers shall be returned
without interest.
2. The rates should be written in English both in figures and words without any corrections or over writing.
Any over writing or rewriting should be duly countersigned. Using of pencil will be ignored/rejected.
3. Tenders should be submitted in two parts, (i) Part – I (Technical Bid) & (ii) Part – II (Financial Bid).
Envelope of Part – I should be superscripted as ‘Technical Bid for supply of Poly Studio Video
Conferencing System’ and Envelope of part – II should be superscripted as ‘Financial Bid for supply
of Poly Studio Video Conferencing System’.
4. Envelopes of technical bid & financial bid should be individually sealed and placed in third envelope to be
sealed and superscribed as ‘Tender for supply of Poly Studio Video Conferencing System’ along with
Advt. No. in bold letters at the top of the envelope should reach to ‘The Registrar, National Institute
of Technology Manipur, Langol – 795004’ on or before 3.00 p.m. of 16/06/2023. Incomplete or those
received without Tender Fee, EMD and after due date and time shall be summarily rejected. National
Institute of Technology Manipur reserves the right to extend the date, or cancel the tender, accept or reject
any/all quotations or not to purchase all or any of the items without assigning any reason thereof.
5. Interested authorized dealers/agencies/suppliers are requested to submit their tender papers, as per
Annexure-I, Annexure-II & Annexure-III quoting the best rate/price.
6. No tender will be entertained by E-mail or FAX.
7. Tender documents will be opened on 19/06/2023 at 2:00 PM in the Institute’s Conference Hall in
presence of the tenderer(s) or their authorized representative(s), who are present at the scheduled date and
time.
8. In the event of the due date of receipt and opening of the tender being declared as a holiday for the Institute,
the due date of receipt/opening of the tender will be the next working day at the same time.
9. The tenderers are requested to read the tender document carefully and ensure to comply with all the
instructions herein. Non-compliance of the instructions contained in this document may disqualify the
tenderer from the tendering exercise.
10. Payment shall be made only after receipt of the materials/articles in good and working conditions.
11. Installation of the equipment at site will be done by the supplier without any additional cost to the purchaser.
12. Bidder should have authorized service centre at Imphal.
13. The bidders should not be blacklisted by any Government/Semi Government/Private Institute.
14. PAN No., GSTIN No. should be enclosed.
15. The tenderer should have an annual turnover of Rs. 50,00,000/- (Rupees fifty lakh) or more on average
basis for the last two years. Supporting balance sheets for these years, duly certified by Chartered
Accountant, to be submitted with tender document.
Sd/-
Registrar, NIT Manipur
3
ANNEXURE – I
(TECHNICAL BID)
Format for Bidders' Organization Details
1 Name of the Authorized Dealers/Agencies/Suppliers
2 Registered Office address
Telephone Number
Fax Number
e-mail
3 Correspondence address
4 Details of Contact Person (Name, designation, address etc.)
Telephone Number (including Mobile No)
Fax Number, e-mail
5 Name of the agency/firms
If registered, please submit relevant document
6 Former name of the Company, if any.
7 GST Registration No.
8 Annual Turnover during the last two financial year (Enclose
copies of Audited Financial Statement)
2021-22
2020-21
9 Valid Income Tax Clearance Certification/PAN, as the case
may be, along with Certificates to prove payment of Govt.
taxes / duties.
10 Are you registered with any Government/ Department/ Public
Sector Undertaking as Small Scale Industry (if yes, give
details)
Signature of authorized person with seal
4
ANNEXURE – II
(FINANCIAL B |