| Description |
Tender Fee: Rs 500/- (Non-Refundable)
HIMACHAL PRADESH NATIONAL LAW UNIVERSITY, SHIMLA16 MILE, SHIMLA-MANDI NATIONAL HIGHWAY, GHANDAL
DISTRICT SHIMLA, HIMACHAL PRADESH-171014Ph. 0177-2779802, 0177-2779803, Fax: 0177-2779802Website: http://hpnlu.ac.in
HPNLU/Adv./Tenders/2023-24/073 Date:06.11.2023 RATE CONTRACT (QUARTERLY) TENDER NOTICE FOR SUPPLY OF TONER /CARTRIDGES
This tender notice invites sealed quotations, for the supply of the following items quarterly as mentioned below for Himachal Pradesh National Law University, Ghandal, Distt Shimla. The same sealed quotations will be received at the office of the Registrar, HPNLU, Shimla during office hours up to 01:00 PM on or before 14.11.2023 at the competent authority office. Bids will be opened by the Tender Committee in the presence of the representative of agencies, who may like to be present if any on 16.11.2023.
S.No. Desciption of Items Qty Total Rs. In figures (F.O.R.)
1. Konica Minolta Biz Hub 367 (Toner) 15
2. Konica Minolta Biz Hub C 226
(Drum Unit)
1
3. Konica Minolta Biz Hub C360i
(Drum Unit)
1
4. Konica Minolta Biz Hub 367 (Drum
Unit)
3
Terms and conditions
1. Quotations can be submitted in two different envelops:
a. Envelop 01: The quotation shall be accompanied by Earnest Money Rs. 3000/- in the shape of DemandDraft /FDR from the reputed Bank preferably Nationalized Bank only, in favour of the Registrar; HPNLU,Shimla.
b. The complete Bidding document / DNIT can be obtained from office against Demand draft in favour of theRegistrar, HPNLU, Shimla for Rs. 500/- (Non-refundable) as a tender fee between 9.00 AM to 4.00 PMfrom 06.11.2023 to 14.11.2023 up to 10:00AM.
c. Earnest money of the unsuccessful bidders shall be refunded after the allotment of Tonner and Drum Unitof work.
d. Earnest money of the lowest bidder shall be refunded after successful completion of the work.
e. Envelop 02: Rate Quotation along with declaration to full fill the rule and regulations.
2. The agency will also furnish copy of valid enlistment, copy of PAN, EPF, ESI, GST registration3. Earnest money of the lowest bidder shall be refunded after successful completion of the work.
4. Subletting the work after its award is not permissible.
5. Time period for the counting of quarterly period is from the period of award of the work.
6. Noncompliance of instructions of the authorities of the University or delay in completion of the assigned work ornon-removal of defects in time; the Institute shall be free to get the job done or get the defects rectified throughany other agency at the risk and cost of the Firm.
7. The work shall be completed within as mentioned above Time Period.
8. Income Tax and other taxes as applicable shall be deducted from the Firm's bills.
9. Document and certificates:
The bidders are required to submit Envelope -1 enclosing therewith photocopies of the following document
along with the above-mentioned condition as stated in the point -1
a. Registration Certificate as per existing norms (indicating the legal status – company/partnership
firm/proprietorship concern, etc.);
b. Copy of Pan Card and GST
c. Copies of Income Tax Returns filed for the last three financial years.
d. Bidder should be a direct manufacturer (OEM) or having the authorized dealership certificate of
Konica products.
e. Copies of audited A/c Statements i.e. Balance sheets and Profit & Loss A/c for the last three financial years (
if any)
f. Proof of experience in supplying to Government Departments (Copies of two Purchase Orders received from
Govt. Depts./ PSUs during each of the last three years should be enclosed).
g. Declaration regarding blacklisting or otherwise.
10. Performance Guarantee of Rs. 5000/- (Five Thousand) only in the form of FD/DD in favour of Registrar,
HPNLU, Shimla of the will have to be made within 7 days of receipt of the communication of the selection of
the bid.
11. Selected bidder signed the agreement within 7 days on the stamp paper of Rs 100/- (One Hundred) only with the
competent authority of the university.
12. Items shall be in packing compatible from the manufacturer clearly indicating manufacturing date, expiry date &
price, etc. Any manufacturing defect of any shape/kind shall have to be immediately replaced with a new one. In
no case refilled cartridges or refurbished items, be supplied. If any item is subsequently found to be of a
substandard (inferior quality)/substitute/refurbished or refilled, the same will be rejected and any loss caused to
the printers due to such cartridges shall be recovered from the firm and the payment of bill against the materials
issued will not be made and the firm will be liable for appropriate action.
13. Bidder shall be insured that
a. Pages have been signed and stamped
b. Pages have been numbered
c. Documents are legible (clearly readable).
14. The Firm shall be responsible for any damage caused to any property of the campus and make good all such
damages at his own cost.
15. 100% payment will be done after the supply of the Toner and Drum Unit as per the supply order and the
invoice should be raised in the name of the Registrar, HPNLU, Shimla
16. Last date of receipt of tender is 14.11.2023 at registrar office of HPNLU, Shimla.
Sd/-
Registrar
HPNLU, Shimla |