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EXPRESSION OF INTEREST
Ref No: ………………… Date: 09/05/2023
Sub: Aliah University invites Offline Interests from reputed Car providing organizations/individuals
for supplying two Vehicles one each for
(1) One for Hon‟ble Vice Chancellor (Pick up point Near New Town Bus Stand)
(2) One for Dean Faculty of Science and Technology (Pick up point Greenpark, Kamalgazi., Sonarpur)
as and when required on hire basis. The agencies are required to supply AC Vehicles (including driver
and fuel), on monthly rate contract basis, for official use of Aliah University.
The tentative requirements of work along with technical configuration of each work are mentioned at
Annexure separately. Aliah University is looking for interested bidders who have experience in supplying of
above type of materials/service. EOI document will be downloaded from Website of Aliah University,
http://www.aliah.ac.in. EOI must be submitted on or before 15/09/2023 at 03 P.M at the Office of the
Registrar, Aliah University, IIA/27, New Town, Kolkata- 700160, West Bengal, India by Speedpost/registered Post/by hand. Incomplete applications or applications received after the last date of
submission will not be considered.
The sealed envelope must be with super scribing the Name, e-mail, Contact No. of Bidder, EoI
Reference Number and Purpose of EoI. Interested bidders are requested to provide their Quotes following
the
(1) Format in Annexure- II (A) & (B) [where „A‟ is Technical Document format and format „B‟ is
Compliance Statement Format] in their official letter heads along with signed
(2) Price Bid (Annexure– III). They must read and accept Terms and Conditions and scope of work of this
EOI as per Annexure- I. For any information in this regard please visit Registrar Section. Information
may also seek from the following e-mails to registrar@aliah.ac.in, storeandpurcahse@aliah.ac.in; the
emails will be forwarded to the respective Department
-: Important Dates:-
Sl. Schedule Date & Time
1 Date of uploading of EoI (Publishing Date) at Aliah University Website 05/09/2023 at 01 P.M
2 Bid submission start date 06/09/2023 at 12 P.M
3 Bid Submission closing 15/09/2023 at 03 P.M
(Strictly)
4 Techno Commercial Bid opening date O/o The Registrar,
IIA/27, New Town, Rajarhat, Kolkata – 700 160. (The Bid
Opening date and time is tentative and could be open on
availability of Concerned Committee Members)
18/09/2023 at 12 P.M
Sd/-
Registrar
Aliah University
ANNEXURE I: GENERAL TERMS & CONDITIONS
1) Period of Validity of Proposals: The offer submitted by the bidder shall be valid for a period of two (02)
years from the date of engagement. The same may be renewed under same rate, terms and conditions at the
sole discretion of the university authority.
2) Acceptance of EOI: Lowest valid rate should normally be accepted. However, the EOI Accepting
Authority does not bind itself to do so and reserves the right to reject any or all the EOIs without assigning
any reason.
Aliah University
(A UGC & AICTE approved autonomous Institution under the Dept of MA&ME, GoWB)
IIA/27, New Town, Kolkata – 700 160, West Bengal
Web: www.aliah.ac.in
001/AU/REG/EoI/23-24
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3) Execution of Formal Agreement after acceptance of EOI: Successful bidder has to execute ‘Formal
Agreement’ with the University within 7 days of the receipt of the Letter of Offer. Work Order will be issued to
the successful bidder after the execution of the formal agreement.
4) Execution of the work: The execution of the work should be strictly in accordance with the terms and
conditions of the contract as per the specifications mentioned below.
a) The Agency / Firm (herein after referred to as “Contractor”) should be registered and should
furnish a copy of the registration certificate in support thereof.
b) Only such Agency / Firm may apply whose car/vehicles has been duly authorized by the
concerned RTO for use as public transport.
c) The Contractor shall maintain an office within Kolkata duly manned with adequate staff who
should always be available for contact.
d) The Contractor shall put into service only Registered, AC car/vehicles with commercial
number plate not more than 5 Years old.
e) The car/vehicles provided by the contractor should be in perfectly sound, road worthy,
working condition.
f) The car/vehicles should be maintained regularly and properly by the Contractor and should
have clean interior and exterior. The seats should be covered with neat white seat covers,
which should be replaced regularly.
g) The Contractor should have adequate number of car/vehicles to be provided as hire car.
There should be adequate back up of car/vehicles to cope with break down or maintenance. In
case of maintenance or breakdown, replacement of the car/vehicles shall be made by the
agency/firm with similar class of car/vehicles.
h) Only experienced drivers should be assigned for duties.
i) The driver assigned duty with the car/vehicles should not be changed unless it is very urgent
or unavoidable. However, no driver should be changed/relieved of duties without prior notice
to Aliah University.
j) The successful contractor shall have to submit the list of car/vehicles along with photocopies
of valid registration certificate while signing the Agreement.
k) The car/vehicles to be hired by Aliah University shall be on monthly hiring basis and therefore
these should be kept for exclusive use by the user of Aliah University. The car/vehicles placed
into service for Aliah University cannot be hired out to any other organization and should be
available whenever called for.
l) The car/vehicles put into service should carry the following documents and articles:
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